Method Inquiry Overview
The Method Inquiry screen within SapphireOne Assets Mode is used to define the depreciation method. The choices are Straight Line, Diminishing Value and Cost Price. All can be set up for Tax Jurisdiction (Primary) and the Company Depreciation rate (Secondary).
For example, your company may wish to reflect the approved Tax Jurisdiction Depreciation Rates within the Company’s General Ledger. However, for internal purposes it may be more beneficial to record market value depreciation rates (Company) in order to obtain the true value for disposal purposes.
To create a new Method, go to the main toolbar and select the New icon, or type shortcut ‘command/ctrl N’, and enter your new Method details as seen below. To save a completed Method, go to the main toolbar and select the Save icon.
Method Name Area
- Method ID – Enter the Method ID.
- Name – Enter the Method Name.
- Order of Preference Dropdown – Select from Primary (Tax Jurisdiction Depreciation Rate), Secondary (Company Depreciation Rate) and Other.
- Date Created – SapphireOne will automatically append the Date the Method was created.
Please note that only the Primary and Secondary are displayed on the Valuation Window, and only the Primary Method is transferred as a General Ledger Journal to the Company within the SapphireOne datafile.
Dictation and Speech to Text Overview
SapphireOne’s implementation of both Dictation (MacOS) and Speech to Text (Windows) is a game changer for data entry. Any data entry field you can type into using a keyboard can use this feature.
You can also use this functionality on all inquiry screens within SapphireOne. For example, the user is in a Contact within a Client. They may have made a phone call to that particular client using the Softphone technology. Consequently, this will automatically date and time stamp both the contact and the phone number you called.
As soon as the call is completed, the user has the ability to use Speech to Text (Windows) or Dictation (MacOS). They can dictate into the memo field of the CRM contact, adding as much description as they require.
Dictation and Speech to Text Procedure
This functionality applies across every single Data Entry screen. For example, the SapphireOne user is entering a Vendor Invoice (VI). Additionally, you may want to add a memo within the Vendor Invoice (VI). The user can utilise the tool and simply dictate the memo.
Another example is if the user wants to add additional lines to the General Ledger account, within each General Ledger account. When the user is completing data entry using a General Ledger, there’s always a unique memo field for each GL account line.
The user can then utilise this feature to quickly add the information they need to add. Alternatively, you may have an interview with an employee. After the interview process is completed, the user can then make notes about the employee.
Speech to Text or Dictation is an extremely powerful tool. It is something that we at SapphireOne, as well as our clients, utilise daily. It is a massive time saver.
Any Notes that are required may be entered in this area. The user can select the Green Clock Icon to add a Time and Date stamp to the Notes. The user also has the ability to highlight the text in the Notes area and right mouse click to customise the Font, Style, Colour and Background Colour to their preference.