End of Year Payroll/HR

Management – Management – End of Year Payroll/HR

The SapphireOne End of Year Payroll/HR feature will finalise your payroll/HR end of year and must be run before your new year of pays .

End of Year Payroll is a requirement before starting a new pay in the new financial year. SapphireOne will not allow any pay runs to be executed for any period commencing above period 12.

SBR2 requires that End Of Year is run so that all payroll reports are completed immediately and can then be sent to the ATO using the Single Touch Payroll functionality in SapphireOne. This only applies to Australian users.

An End of Year backup is mandatory for both of the functions on this page as this procedure makes irreversible changes to your SapphireOne data.

This End of Year for payroll/HR is virtually identical to financials as follows.

  • Select each checkbox in turn.
  • Check the Current Date.
  • Check and enter the last period for the financial year carefully. It would normally be period 12.
  • The button will then become active.
  • Once the button has been selected SapphireOne will immediately proceed to run End Of Year for Payrol/HR.

This End of Year Payroll function on this page is very similar to running End of Year Financials in another article with one major exception. 

The results of running End of Year on Periods in Payroll/HR

When periods are completed for any company in SapphireOne that has had End of Year run for Payroll/HR only, it will have decreased by the number of periods in the year that has just been closed. 

For example, if you selected 12 as the last period and were currently in Period 16, at the conclusion of the End of Year procedure, Period 16 would automatically become Period 4 of the new financial year. 16 less 12 = 4. If you were in Period 18 the calculation would be 18 less 12 = 6.

All previous year period numbers will have 100 added to them. If you require a transaction from last year you will have to add 100 to the period number, if two years ago add 200, etc.

In other words, the numbers Increment all the way back through previous years. Every financial year closed has 100 added to it each time you close the current financial year.

For example, if you were searching for transactions from Period 8 closed 2 financial years ago you would search for Period 208.

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