MSDS

Materials Safety Data Sheet (MSDS)

Materials Safety Data Sheet (MSDS) is a document that lists information relating to occupational safety and health for the use of various substances and products. This allows you to record the information relating to a particular inventory.

The name of the Page is MSDS, however all of the data field headings may be altered by the user so this page can be used for the storing of almost any type of data. The basic layout and functionality of this MSDS page is the same as the Custom Page in this drop-down menu in a Base Inventory inquiry. There is however one major exception as described below. 

The user should note that this MSDS Page has Transaction lines, however these may be best described as subpages. When the initial MSDS page is selected, SapphireOne will display a list of transaction lines or subpages as seen below. Once a subpage has been selected each subpage is exactly the same as the Custom Page further up the Base Inventory Inquiries drop-down menu.

Double clicking on a line will allow the user to modify the selected page of MSDS data. An additional button provides additional functionality to print out details from this MSDS page by allowing easy access to the Quick Report function. This will allow the production of customised reports to be produced as required for any MSDS data.

All of the Data Field Headings may be altered by going to: Utilities > Controls > Change Names .The user will find these Data Field Headings as the very last items in the list of Data Field Heading. Please refer to Custom Page described above for more information.

SapphireOne’s implementation of both Dictation (MacOS) and Speech to Text (Windows) is a game changer for anybody doing data entry within SapphireOne. Any data entry field that the user can type into using a keyboard, they can use this feature.

They can also use this functionality on all inquiry screens within SapphireOne. For example, the user is in a Contact within a Client and they have just made a phone call to that particular client using the Softphone technology, this will automatically date and time stamp the contact and the phone number you called to. As soon as the call is completed or finished, the user has the ability to use the Speech to Text (Windows) function or Dictation (MacOS) function and dictate into the memo field of the CRM contact, adding as much description as they require.

This functionality applies across every single Data Entry screen. For example, if the user is entering a Vendor Invoice (VI) and they want to add a memo within the Vendor Invoice (VI), the user can simply dictate the memo. Another example is if the user wants to add additional lines to the General Ledger account, within each General Ledger account when the user is completing data entry using a General Ledger, there’s always a unique memo field for each General Ledger account line, the user can utilise this feature to quickly add the information they need to add. Additionally, if you’ve got an interview with an employee and after the interview process is completed the user is able to make notes about the employee.

Speech to Text or Dictation is an extremely powerful tool and it’s something that we at SapphireOne as well as our clients utilise daily. It is a massive timesaver. 

MSDS Area

  • SapphireOne will enter in a system generated unique Sequence number and the Inventory ID. 
  • For each subpage, the user must enter in a Name or Title
  • If there are multiple pages for this MSDS entry the Order in which they are displayed in the list may be entered here. 
  • If a tag for each subpage is required, the tag name may be entered. Remember this tag list is user customisable.

Alpha Data Field Area

There are 30 Data entry fields in this area in which the headings may be renamed. They will display on screen over 30 characters, however SapphireOne will accept more than 30. Please refer to Custom Page above for further information on how to change data entry field names.

Real Area

This area has an additional 10 data entry fields which will display onscreen over 10 characters. Please refer to Custom Page above for further information on how to change data entry field names.

Date Area

This area is limited to the data entry of dates in the format as seen above. As the MSDSDate fields are underlined, the pick calendar is available for the convenient entry of a date in these data entry fields. Please refer to Custom Page above for further information on how to change data entry field names.


You can review our Blog and YouTube channel for additional information and resources on SapphireOne ERP, CRM and Business Accounting software.

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