Details Report

Accounts Details Report Overview

The Details Report within the SapphireOne Accounts > General Ledger Reports Menu provides a comprehensive overview of all existing accounts within the users SapphireOne data file.

When the Details Report is selected from the General Ledger Reports Menu, SapphireOne will present a print dialog screen for the user to select and customise the criteria and data they would like included within the Details Report.

SapphireOne will display a Query dialog enabling further refinement of the report. Once a selection is made SapphireOne will continue to the printer dialogue.

The user can select from the Print Destination, Report Type and Report Sort Order drop-down menus to determine their preferred Details Report layout. Reports are created using a combination of the selected metrics. The user also has the option to create custom reports using SapphireOne Quick Reports or Custom Reports. 

SapphireOne’s implementation of both Dictation (MacOS) and Speech to Text (Windows) is a game changer for anybody doing data entry within SapphireOne. Any data entry field that the user can type into using a keyboard, they can use this feature.

They can also use this functionality on all inquiry screens within SapphireOne. For example, the user is in a Contact within a Client and they have just made a phone call to that particular client using the Softphone technology, this will automatically date and time stamp the contact and the phone number you called to. As soon as the call is completed or finished, the user has the ability to use the Speech to Text (Windows) function or Dictation (MacOS) function and dictate into the memo field of the CRM contact, adding as much description as they require.

This functionality applies across every single Data Entry screen. For example, if the user is entering a Vendor Invoice (VI) and they want to add a memo within the Vendor Invoice (VI), the user can simply dictate the memo. Another example is if the user wants to add additional lines to the General Ledger account, within each General Ledger account when the user is completing data entry using a General Ledger, there’s always a unique memo field for each General Ledger account line, the user can utilise this feature to quickly add the information they need to add. Additionally, if you’ve got an interview with an employee and after the interview process is completed the user is able to make notes about the employee.

Speech to Text or Dictation is an extremely powerful tool and it’s something that we at SapphireOne as well as our clients utilise daily. It is a massive timesaver. 

Print Destination Menu

The Print Destination Menu allows the user to choose the destination for the Report, and select from the options which include Printer, Custom Report, Quick Report and Labels.

Printer  Tells SapphireOne to send the report straight to the Printer. 
Custom Report  This allows the user to create a custom designed report. Once selected SapphireOne will use this option on the Print Destination menu. 
Quick Report  Selecting this option will open the Sapphire Quick Report function. 
CSV  Selecting this option will open the report in a CSV file.

Report Type Menu

Selecting the Report Type option will enable the user to print different layout styles of the Details Report.

One Liner:  This report supplies data similar to chart of accounts on a single line. 
Two Liner:  This report supplies the alternate coding as well as above data in the One Liner Report. 
Four Liner:  This report prints full specifications about each account excluding balances. 
Audits Base Style:  This option enables the user to generate a Basic Audit report for the General Ledger. During the process the user will be asked if instead of printing it, SapphireOne will generate a CSV file which may be opened with any spreadsheet program. Documentation later in this section. 
Audits Full Style:  This option enables the user to generate a Full Audit report for the General Ledger. During the process the user will be asked if instead of printing it, SapphireOne will generate a CSV file which may be opened with any spreadsheet program. 
Audits Old Full Style This option enables the user to generate a Full Audit report for the General Ledger with legacy styling. During the process the user will be asked if instead of printing it, SapphireOne will generate a CSV file which may be opened with any spreadsheet program. 

Report Sort Order Menu

The Report Sort Order Menu allows the user to select from various sorting methods and criteria to organise data in different sequences while still maintaining the same fundamental report format. The user can sort data by:

No Sort: No sorted performed, the report is printed as it is in the list on screen.
By Account ID: Sorted and totalled by each General Ledger Account ID.
By UDF-1: Sorted and totalled by UDF-1.
By Alternate ID: Sorted and totalled by Alternate ID.
By Class: Sorted and totalled or group by Class.
By Department: Sorted and totalled or group by Department.

Report Selection Menu

The Report Selection Menu allows for additional sorting of report criteria.

All Records  This will display all inventory items, including inactive items.
Current Selection This will display the current selection only

Report Buttons

Print Button Select this to Print the Report.
Cancel Button Select this to Cancel the Report.
Record List Button Selecting this button brings up a list of all inventory items within the users SapphireOne data file. The user can then use the ‘command/F’ and ‘ctrl/F’ search function to search for the inventory item to be printed.
Options Button The Options Button allows for even further customisation of the Report. Further details are outlined below.
Queue Button Selecting this button will put the report in a Queue, allowing the user to select the time and day for the report to run and print.
Background Button Selecting this button allows the user to run the report in the background of the SapphireOne server, allowing the user to continue with other tasks while the report is generating.

You can review our Blog and YouTube channel for additional information and resources on SapphireOne ERP, CRM and Business Accounting software.

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