Accounts Details Report Overview
The Details Report within the SapphireOne Accounts > General Ledger Reports Menu provides a comprehensive overview of all existing accounts within the users SapphireOne data file.
When the Details Report is selected from the General Ledger Reports Menu, SapphireOne will present a print dialog screen for the user to select and customise the criteria and data they would like included within the Details Report.
SapphireOne will display a Query dialog enabling further refinement of the report. Once a selection is made SapphireOne will continue to the printer dialogue.
The user can select from the Print Destination, Report Type and Report Sort Order drop-down menus to determine their preferred Details Report layout. Reports are created using a combination of the selected metrics. The user also has the option to create custom reports using SapphireOne Quick Reports or Custom Reports.
Dictation and Speech to Text Overview
SapphireOne’s implementation of both Dictation (MacOS) and Speech to Text (Windows) is a game changer for data entry. Any data entry field you can type into using a keyboard can use this feature.
You can also use this functionality on all inquiry screens within SapphireOne. For example, the user is in a Contact within a Client. They may have made a phone call to that particular client using the Softphone technology. Consequently, this will automatically date and time stamp both the contact and the phone number you called.
As soon as the call is completed, the user has the ability to use Speech to Text (Windows) or Dictation (MacOS). They can dictate into the memo field of the CRM contact, adding as much description as they require.
Dictation and Speech to Text Procedure
This functionality applies across every single Data Entry screen. For example, the SapphireOne user is entering a Vendor Invoice (VI). Additionally, you may want to add a memo within the Vendor Invoice (VI). The user can utilise the tool and simply dictate the memo.
Another example is if the user wants to add additional lines to the General Ledger account, within each General Ledger account. When the user is completing data entry using a General Ledger, there’s always a unique memo field for each GL account line.
The user can then utilise this feature to quickly add the information they need to add. Alternatively, you may have an interview with an employee. After the interview process is completed, the user can then make notes about the employee.
Speech to Text or Dictation is an extremely powerful tool. It is something that we at SapphireOne, as well as our clients, utilise daily. It is a massive time saver.
Print Destination Menu in Details Report
The Print Destination Menu allows the user to choose the destination for the Report, and select from the options which include Printer, Custom Report, Quick Report and Labels.
|Printer||Tells SapphireOne to send the report straight to the Printer.|
|Custom Report||This allows the user to create a custom designed report. Once selected SapphireOne will use this option on the Print Destination menu.|
|Quick Report||Selecting this option will open the Sapphire Quick Report function.|
|CSV||Selecting this option will open the report in a CSV file.|
Details Report Type Menu
Selecting the Report Type option will enable the user to print different layout styles of the Details Report.
|One Liner:||This report supplies data similar to chart of accounts on a single line.|
|Two Liner:||This report supplies the alternate coding as well as above data in the One Liner Report.|
|Four Liner:||This report prints full specifications about each account excluding balances.|
|Audits Base Style:||This option enables the user to generate a Basic Audit report for the General Ledger. During the process the user will be asked if instead of printing it, SapphireOne will generate a CSV file which may be opened with any spreadsheet program. Documentation later in this section.|
|Audits Full Style:||This option enables the user to generate a Full Audit report for the General Ledger. During the process the user will be asked if instead of printing it, SapphireOne will generate a CSV file which may be opened with any spreadsheet program.|
|Audits Old Full Style||This option enables the user to generate a Full Audit report for the General Ledger with legacy styling. During the process the user will be asked if instead of printing it, SapphireOne will generate a CSV file which may be opened with any spreadsheet program.|
Details Report Sort Order Menu
The Report Sort Order Menu allows the user to select from various sorting methods and criteria to organise data in different sequences while still maintaining the same fundamental report format. The user can sort data by:
|No Sort:||No sorted performed, the report is printed as it is in the list on screen.|
|By Account ID:||Sorted and totaled by each General Ledger Account ID.|
|By UDF-1:||Sorted and totaled by UDF-1.|
|By Alternate ID:||Sorted and totaled by Alternate ID.|
|By Class:||Sorted and totaled or group by Class.|
|By Department:||Sorted and totaled or group by Department.|
Report Selection Menu
The Report Selection Menu allows for additional sorting of report criteria.
|All Records||This will display all inventory items, including inactive items.|
|Current Selection||This will display the current selection only|
|Print Button||Select this to Print the Report.|
|Cancel Button||Select this to Cancel the Report.|
|Record List Button||Selecting this button brings up a list of all inventory items within the users SapphireOne data file. The user can then use the ‘command/F’ and ‘ctrl/F’ search function to search for the inventory item to be printed.|
|Options Button||The Options Button allows for even further customisation of the Report. Further details are outlined below.|
|Queue Button||Selecting this button will put the report in a Queue, allowing the user to select the time and day for the report to run and print.|
|Background Button||Selecting this button allows the user to run the report in the background of the SapphireOne server, allowing the user to continue with other tasks while the report is generating.|