Request for Proposal (RFP)


Simplify Your Business Operations with SapphireOne - RFP Process

 

Welcome to the SapphireOne Request for Proposal (RFP) process. Our objective is to enhance the efficiency of your business operations by replacing various platforms, applications, and services with our all-inclusive solution. To achieve this, we will identify your existing legacy systems, analyse any duplications, pain points, and inefficiencies, and evaluate the feasibility of integrating those functionalities into SapphireOne. Based on this assessment, we will provide you with a detailed cost analysis that emphasises the financial advantages and improved efficiencies that can be achieved through the implementation of SapphireOne.

Stage 1: Identifying Your Current Legacy Systems

During the implementation phase, our team will collaborate closely with your organisation to gain a thorough understanding of the systems you currently use. This includes systems such as ERP, CRM, Document Management, Payroll, HR, Inventory, Assets, and Job Projects. We will create a detailed workflow chart that outlines how these systems are currently integrated and functioning within your organisation. This will serve as a foundation for the implementation process and help us identify any areas that may require adjustments or improvements.

Stage 2: Assessing Duplications and Replacements

Using the workflow chart, we will identify any duplications of data entry and determine which functionalities within SapphireOne can replace these legacy systems. Our aim is to consolidate your operations into our one powerful streamlined application.

Stage 3: Cost Analysis

During this important step, we will perform a comprehensive cost analysis of your existing legacy systems. This analysis will cover both the financial expenses and inefficiencies related to maintaining multiple applications and services. Our aim is to provide you with a detailed breakdown of the potential cost savings and productivity improvements that can be attained through the implementation of SapphireOne.

One crucial factor for multi-company organisations is that SapphireOne offers support for unlimited companies without any additional cost. Consolidating your organisation within a single application brings numerous efficiencies.



In addition, we will evaluate your current server infrastructure, including hardware, software, and databases. It is worth noting that SapphireOne is native on Apple Silicon, and we will emphasise the numerous advantages of utilising this highly cost-effective solution, which includes enhanced security, efficiency, and simplicity.

By conducting this thorough cost analysis, we can assist you in making informed decisions regarding the implementation of SapphireOne, ensuring that you achieve optimal financial outcomes and operational efficiency.

Stage 4: During this stage, we will provide you with a comprehensive quote that covers the following cost aspects

  1. Purchase Cost: We will outline the upfront investment required to acquire the SapphireOne application.
  2. Maintenance Cost: We will provide detailed information regarding the ongoing expenses associated with maintaining SapphireOne.
  3. Annual Software and Support Fee: Our team will present the annual fee for software updates and comprehensive support services.

Please note that the quote will include all relevant costs to ensure transparency and enable you to make informed decisions regarding the implementation of SapphireOne.

Stage 5: Custom Programming

We draw inspiration from the RFP process. If it was identified that SapphireOne cannot fully incorporate the features of your existing infrastructure or meet your desired areas of growth, we will offer custom programming to address those specific needs. This will be billable.

It is important to highlight that SapphireOne maintains only one version, ensuring that these new features benefit all our clients. Our business model, combined with continual and rapid development since 1986, has enabled us to create a native feature set that is unparalleled in the industry.

By engaging in the SapphireOne RFP process, you can simplify your business operations, reduce costs, and enhance efficiency. Our comprehensive ERP, CRM, and Accounting software is designed to meet your specific needs, while our commitment to client success ensures superior support throughout your journey.

We look forward to partnering with you and helping your organisation thrive.

 

To initiate the RFP process or for any further inquiries, please fill out the form below. 

 

    Your Name *

    Contact Number *

    Email *

    Your Company Name *

    Your Company Website *

    Current Systems (ERP / Accounting / Payroll / HR / CRM e.t.c)

    Users

    Operating Systems

    Priorities

    Your Message

    Human Verification