Enterprise Grade ERP Built For Growth and Governance
SapphireOne is an integrated Australian ERP and accounting suite that unifies Accounts, Inventory, Job Projects, Assets, Payroll/HR, Management, Utilities, and Workbook, alongside a full-featured CRM and Document Management system, delivering real-time control with audit-ready confidence.
Replace fragmented applications and services with a single source of truth where transactions post cleanly to the ledger, Inventory and Job Projects update instantly, and executives gain decision-ready insights through role-based dashboards and on-demand Show Reports.
Finance benefits from rigorous compliance and bank-grade reconciliation, supported by dashboards that surface cash, compliance, and variance KPIs; operations gain barcode-driven traceability and governed workflows with live fulfilment and stock dashboards; and Job Project teams achieve accurate time capture, materials control, and progressive billing — with project dashboards and Show Reports providing clear WIP, cost, and profitability visibility — all natively connected.
Extend the suite with the Sapphire Web Pack for secure, browser-based workflows including sales, purchasing, POS, stocktake enquiries, and approvals, keeping your organisation productive wherever work happens — with dashboards and Show Reports keeping teams aligned in real time.
With consistent data structures, controlled period-end routines, and exportable audit trails and reports, SapphireOne enables organisations to scale with confidence while maintaining the governance modern enterprises demand.
Accounts
Accurate accounting with audit‑ready confidence
SapphireOne Accounts brings together General Ledger, Receivables, Payables, and Accounts History to streamline compliance, reconciliation, and reporting across your organisation.
Keep ledgers accurate with disciplined end-of-period checks in General Ledger, including reviewing prior reconciliations through historical bank reconciliation listings for audit assurance and faster close.
Strengthen cash flow control in Receivables by allocating client receipts and credits precisely to the correct invoices, ensuring ageing, statements, and balances remain accurate and defensible.
On the Payables side, accelerate close by allocating vendor payments and credits directly within Payables, maintaining clean vendor balances, clear liability visibility, and consistent period-end reporting.
For deeper transaction governance across both Receivables and Payables, use the Allocations framework to link open-item transactions, reduce manual exceptions, and improve reconciliation outcomes.
With Accounts History providing a reliable transaction trail for review and audit support, and tight interoperability across Inventory, Job Projects, Assets, and Payroll/HR, SapphireOne Accounts reduces rekeying, strengthens audit trails, and helps your organisation move from capture to analysis with fewer hand-offs.
Inventory
Warehouse accuracy at scale
SapphireOne Inventory equips your organisation to manage inventory across locations with rigorous traceability, barcode-driven accuracy, and governed stock movements across Sales, Purchases, Inventory, Manager, Point of Sale (POS), and Inventory History.
Maintain end-to-end visibility within Inventory by managing serial and batch numbers for precise tracking, accountability, and audit-ready control.
Accelerate accurate stocktakes using Inventory Scan Count and Inventory Count, supporting cycle counts and year-end verification with handheld scanning while reducing operational disruption.
Manage shelf-life risk by extending expiry on eligible serial or batch items using Expiry Increase, keeping perishable or time-bound inventory compliant and saleable.
Improve picking efficiency and warehouse utilisation by reallocating batch quantities between bays with Swap Bay Location, enabling more efficient routing and better storage outcomes.
With Inventory History providing a clear record of movements and valuation events, and tight integration to Accounts and Job Projects, SapphireOne Inventory ensures inventory activity is auditable, valued in real time, and ready for accurate fulfilment at scale.
Job Projects
Job Project delivery with financial clarity
SapphireOne Job Projects unifies costing, scheduling, and billing so your organisation can track work in real time and invoice with confidence across Costs, Resources, Inventory, Job Projects, and History.
Capture labour accurately in Resources with integrated timesheets that post directly against the job project for budget versus actuals and downstream billing, whether you prefer project-centric PR timesheets in Web Pack, resource-centric RS timesheets in Web Pack, or core time entry within Job Projects for tighter control and auditability.
Maintain financial integrity in Costs by aligning Job Project G/L entries with your chart of accounts, ensuring costs and revenue flow cleanly to SapphireOne Accounts for period-end reporting and profitability analysis.
Strengthen delivery accuracy by linking Inventory usage and allocations to job projects, so materials are controlled, traceable, and reflected correctly in WIP and billing.
Use Job Projects to manage project structure, progress, and billing rules consistently, supporting approvals and faster invoicing with fewer manual hand-offs.
With History capturing time-based Job Project transactions for review and audit support, SapphireOne Job Projects enables progressive billing, clearer WIP visibility, and stronger margin protection from planning through to close.
Assets
Audit‑ready asset registry
SapphireOne Assets gives your organisation controlled, audit-ready fixed asset management from acquisition through depreciation, maintenance, and review across Assets and History, with complete lifecycle visibility and traceability.
Create and update records within Assets using governed identifiers, categories, locations, and cost structures, ensuring data remains consistent, complete, and aligned with reporting and compliance requirements.
Record and manage depreciation using structured processes including the Depreciation Tax Journal, capturing dates, periods, tax codes, and amounts so entries flow accurately to financial statements and support statutory compliance.
Support operational control by maintaining asset condition and lifecycle records, enabling better planning, improved utilisation, and stronger lifecycle governance across your organisation.
Leverage History to maintain a complete audit trail of asset transactions, including acquisitions, movements, depreciation, and disposals, providing audit assurance and clear visibility for stakeholders.
With SapphireOne Assets fully integrated into the broader suite, asset data flows seamlessly to Accounts and Management, supporting accurate reporting, compliance, and informed decision-making at every stage of the asset lifecycle.
Payroll / HR
People, pay and leave in one place
SapphireOne Payroll/HR streamlines end-to-end payroll with controlled workflows, clear auditability, and seamless integration with SapphireOne Accounts, bringing together Payroll, Administration, and History for complete pay-cycle governance.
In Payroll, initiate each cycle by starting a new pay run, copying standing transactions into working transactions for accurate edits and imports, then execute the pay run to post payroll, generate GL journals automatically, and produce EFT files and reports as required.
Support reliable set-up and compliance in Administration by maintaining the employment structures, entitlements, and controlled configuration that underpin consistent payroll outcomes at scale.
Maintain clean leave balances using Update Period Leave for efficient period adjustments across one or many employees, and use Quick Leave Info within Working Transactions to review opening balances, leave added or taken, and closing balances quickly for selected employees.
In History, retain audit-ready visibility of prior pay activity so your organisation can report, reconcile, and evidence payroll outcomes with confidence.
Management
Real‑time analysis for better outcomes
SapphireOne Management equips leaders with real-time analysis and audit-ready reporting to steer performance with confidence, centred on three core menus: Analysis, Management, and Audit.
In Analysis, quickly review monthly cash, client, and vendor movements using Months Activities, then drill into trends with Accounts Movements to analyse period changes and produce board-pack ready outputs.
Support compliance by generating an accrual-based GST Summary Accrual that recalculates on demand and supports CSV export for reconciliations and audit review.
Build tailored performance views with Show Reports by filtering dates or periods, department, and transaction type, then recalculating for presentation-ready print or export outputs.
In Management, standardise period-end routines (including options such as Period End for All Modules) to move transactions to history in a controlled, repeatable way once reports, audit checks, and backups are confirmed.
In Audit, run targeted audits across receivables, payables, and the general ledger to identify exceptions early, preserve integrity, and maintain a defensible audit trail before close.
Utilities
Controls for compliance and performance
SapphireOne Utilities centralises governance, diagnostics, and interoperability so administrators can keep data consistent and performance tight across System Settings, Security Management, Data Backup, Data Import/Export, and Customisation.
Maintain stable, organisation-wide configuration through System Settings and Customisation, setting defaults and tailoring fields, forms, and reports to match operational requirements without compromising control.
Strengthen access control using Security Management, enabling governed user access and permissions so sensitive data is protected and roles remain defensible for audit and compliance.
Protect continuity with Data Backup and restore routines, safeguarding critical information against data loss and supporting repeatable operational resilience.
Support interoperability with Data Import/Export to move information cleanly between SapphireOne and external services, simplifying migrations, integration, and secure sharing where required.
For financial integrity and diagnostics, use the built-in General Ledger Audit Tool, run GL and Transaction Audits from Custom Functions (with CSV outputs), and resolve receivables exceptions via Client Allocation Audit to restore open-item accuracy in a controlled session.
Utilities also supports integration readiness and document control: during implementation SapphireOne engineers can configure APIs and EDIs, and Document Manager provides structured storage and record linking to support audits and process compliance.
Workbook
Shared workspaces for governed content
SapphireOne Workbook is your operational workspace for collaboration, content, and light workflows that feed core modes, providing governed access to key functions including Document Manager, Document Management, Pictures, and Leave Request.
Centralise records with Document Manager to store, tag, link, and version files against transactions and master records for complete traceability, strengthening audit readiness and record control across your organisation.
Day to day, teams can attach, update, and organise files via Document Management, including scanning new versions directly into the data file with full history and links preserved for reliable governance.
Keep visual assets governed using Pictures, where images can be attached, tagged, linked across records, and tracked with change history and notes for clear accountability.
For HR self-service, Leave Request lets employees submit requests with dates, leave types, and notes, while managers review and Payroll/HR finalises approved entries, keeping leave data consistent and accessible in one place.
Together, Workbook’s document and activity layer improves findability, reduces duplication, and strengthens governance across your organisation.