SapphireOne: The ERP, CRM and Business Accounting Software

Accounts
Inventory
Job Projects
Assets
Payroll
Management
Utilities
Workbook

Accounts

Receivables

Receivable option is for the entry of all Transactions that are involved with Income for the company. This may be through Cash Sales or Client Invoices CI’s. These records directly affect the General Ledger and are normally based upon paper documents. This option also allows the printing of Deposits for receipt of money. Manage your accounts efficiently with customer tracking, invoice management, product management, activity analysis, receipt and cash receipt processing. Learn More | Play Demo Videos

Payables

Payables option is for the entry of all Transactions that are involved with Expenses for the company. This may be through Cash Payments or Vendor Transactions. These records directly affect the General Ledger and are normally based upon paper documents. This also allows the printing of cheques for payment of money. SapphireOne automates processes that effectively manage your expenses and purchases with features that assist in tracking, processing payments. Learn More | Play Demo Videos

General Ledger

The organisation of information within SapphireOne is based on traditional double-entry bookkeeping. The heart of a double-entry bookkeeping system is the General Ledger which is comprised of a series of accounts called the Chart of Accounts. General Ledger option in the navigation system is the core of the system where all the final totals are stored. Journals that only affect internal values are entered through General Ledger. Standard Financial Reports can be printed from there. SapphireOne provides a clear, accurate and precise view of the financial standing of your organisation to assist you in managing your business effectively. Learn More | Play Demo Video

Inventory

Sales

Sales allows full control of the Sales process from Quotes and Orders, through to Invoices and the production of the relevant printed documents. This also enables you to track the movement of individual inventory items. Management of Sales Persons can also be done from within this menu. The Inventory Sales component of the SapphireOne accounting software solution encompasses essential business related documentation required to manage and provide goods and services to your clients. Read one of our Australian client’s satisfaction story for SapphireOne small business accounting software package. Learn More | Play Demo Video

Purchases

The Purchases option is the main area of activity for entering transactions. This allows full control of the Purchasing process from Requisitions to Invoices and the production of the relevant printed documents. The tracking of Inventory items can also be done from here. Keep track of what’s been purchased and what needs to be ordered. In SapphireOne Purchase orders, invoices, picking slips and delivery dockets are created with ease. Strong reporting tools are essential to your business and are included with SapphireOne. Learn More | Play Video Demo

Inventory

This allows full control of your Inventory including Adjustments and the building of new products and stock transfers. Inventory Status Reports can also be printed here. SapphireOne provides a powerful solution to inventory control and tracking. Inventory unit consists of three sections namely, data entry, inquiry and Report. Learn More | Play video demo

Manager

The Manager Function of SapphireOne ERP Software provides the ability to control various facets of your business such as Auto Billing, Standing Invoices, Parent Projects and Importer Functions.The Manager unit has five functions that allow the consolidation or automation of transactions from other areas of SapphireOne. The inquiries are: Manifest, Manager, Tariff, Manifest Vehicle and a Services Inquiries.

Point of Sale (POS)

Point of Sale (POS) contains all of the POS functions including the posting of POS transactions which may only be posted here. SapphireOne Point of Sale provides a powerful retail solution that is both Windows and Mac OSX certified and can be accessed through both our traditional application and web pack solution. Learn More | Play Video Demo

Job Projects

Cost

This is a condensed version of the Payables unit in Accounts Mode, and allows you access to data entry and posting functions. The Costs menu in Projects can be used to allocate Vendor invoices though each line will need to be linked to the Project. Cheques are produced through the Payables option in Accounts Mode. With this option you can know what to spend and where to spend it. Exercise control over the tracking of revenue and costs which are related to a specific task or job. Learn More | Live Demo

Resources

Resource option of SapphireOne ERP Software is used to track and allocate Resources to Projects. Tracking can be by individual Resource and Activity or Project. This selection allows you to allocate time or labour to a Project. A Resource may be anything that is used to achieve the completion of the Project and has a costing value.Learn More | Live Demo

Inventory

As with the Costs Menu this is a simplified version of the Inventory menu in Inventory Mode. This is used to allocate Inventory items to a specific Project for future usage and then accept those items as used or return them to stock. Inventory section of Job Project Module compromise of data entry, inquiry,process and report. Live Demo

Job Projects

The project mode is structured in the same way as other modes such as inventory and accounts in SapphireOne ERP Software. The Projects section is used when invoicing goods and/or services and allocating them directly to a specific Project. This removes the need to link each detail line to the Project, which is required when using the Accounts Mode. Invoices cannot be linked to a Project when using Sales Invoicing in Inventory Mode though Inventory is accessed through Project Invoicing. This section is used to perform all tasks involved with managing the project income billing and to track costs. Project financial reports are produced from this section. These are the some of the handy feature that keep your small business accounting or corporate business accounting well structured, recorded and up to date. Learn More | Live Demo

Assets

Inquiry

The Assets inquiry allows the maintenance of records stored in the database. This unit provides a centralised data entry point for all assets, incorporating full control over your Asset database. Assets Inquiry has been designed to contain a number of pages to assist the user by managing the asset through supporting the wide range of user queries. Learn More | Live Demo

Transactions

The Transactions section within the Asset module of the SapphireOne ERP, CRM & business accounting software is a comprehensive tool that allows for the complete control of your company’s assets. SapphireOne Accounting software ERP system helps to Purchase, repairs, depreciation and sale and automated processes to keep you on track.This area stores all changes that are made to an asset and the creation of monthly depreciation transactions. Learn More | Live Demo

Report

The Reports unit within the Assets module of the SapphireOne accounting software provides a complete and comprehensive overview of your Asset Registry. This reporting function allows for the generation of reports that can be used for all levels of asset management. Under report there is a sub menu called Asset Capital allowances Report which comply with the ATO reporting requirements for depreciating assets; Depreciating Assets, Low Value Pool and Capital Allowances schedule for the Current Year. SapphireOne comply with Australian accounting standard. Learn More | Live Demo

History

Review all Historical Transactions in the database relating to Assets Through history option.History option provides a list of all Historical Transactions in the database relating to Assets including the current period. Learn More | Live Demo

Payroll

The Payroll section provide access to all regular activities of each Payrun. The Hr Payroll module within SapphireOne Payroll business accounting software is a powerful tool which allows for the easy setup of pay runs, end of month/year reports and manage employees pay details. HR Payroll allows the setup of standing or permanent arrangements for your employee’s pay. Learn More | Play Demo

Report

Managing Transaction Reports, Pay Run Summary,Pay Slip Summary report, Employee Activities Report, Distribution, Superannuation Report, Reconciliation Reports is easy in SapphireOne CRM ERP Enterprise Business Accounting software. Our finance service management functionality enables efficiency in your day to day finance related work . – Learn More | Play Demo

Administration

The Administration unit within the Payroll module of the SapphireOne ERP, CRM and business accounting software for MAC and Windows is the main setup area for your Payroll requirements. These menu items allow you to create and maintain everything such as Employee details, Award entitlements details, Allowance and Deduction details, General Ledger details, Tax scale details, Employee, Allowance and Deduction details. Relevant Tax Scales can be created and maintained here, as well as reporting for all your Employee Allowances and Deductions. Learn More | Play Demo

History

The History section within the Payroll module of the SapphireOne business accounting software provides access to an array of printable historical reports related to your company’s payroll activities as well as estimating leave liabilities for entry into your General Ledger. SapphireOne has a proven track record developing Enterprise Resource Planning – ERP software for businesses world wide. Features and flexibility are the main focus of SapphireOne ERP system. Learn More | Play Demo

Management

Analysis

The Analysis component contains all the items that are used to view different parts of your data. Under Management module there is option for Statement of Position, Cash Movements, Accounts Movements, Tax Calculation, Months Activities for Payroll, Bank Audit Report and Bank Reconciliation Report. Months activities for payroll gives a summarised view of the transactions that have been processed for the current month, in regards to Payroll.Live Demo

Management

The Management section provides access to functions that are only used periodically.Under management option there are sub options for Export Financials, Period Ends group, End Standing Transactions. Another option End of Year, Financials, Assets, Payroll is a custom function for the closing of the financial books at the end of a financial year. End of year may be run for Financials, Assets or Payroll either together or at different times. No further transactions can be entered into the year that has had the End of Year function run against it. Business ERP managing is easy within SapphireOne. Live Demo

Audits

The Audits segment contains all the items that are used to produce reports on the transaction files. There are three singular audit reports available, Receivables Transactions, Payables Transactions and General Ledger Transactions. Receivables Transactions and Payables Transactions Reports will assist with the reconciling of your control accounts. General Ledger Transactions provides a necessary tool to assist with the reconciling of your database.SapphireOne delivers unique ERP & financial management software suite for the financial services companies. Live Demo

Utilities

History

The History unit is the main area of activity for viewing transactions stored in history. This area allows visual access to the internals of SapphireOne data. All transactions current and historical are included here. This has a option that enables the viewing of record allocations detailing both the records allocated from and the records allocated to.These are links between records and they do not affect the General Ledger. The links are modifiable when the records are in the Current file. Bookkeepers or accountant find its very handy for running daily financial operating in their small business or large organization.
Live Demo

Controls

Controls component gives access to controlling functions which are used periodically.A user who is the System Administrator is normally the only user allowed to access these functions. This has a option that enables you to Manage or restrict User Access to all areas of SapphireOne. Live Demo

Utilities

The utilities section is used for checking the SapphireOne program and the handling of special functions. Server Administration appears on the Utilities drop down menu. To access 4D tools when running in SingleUser mode the user has to access these tools while starting the data file. Live Demo

Workbook

General

This drop down menu has a number of items on it and the user is warned as follows. When the Contact, Action or Document function is selected from the page drop down menu from a specific function a link to that function is automatically made by the system. For example, when a Contact, Action or document from a Vendor Inquiry is created they will be automatically linked the specific Vendor that is currently on screen being modified.
When these functions are used here from the General drop down menu in Workbook mode this linkage is not automatically made by the system unless the user specifically creates the linkage. Any Leave Requests may be made here. The system also keeps a Phone Log from the SpliceCom phone system if installed. Administrators may see all logs while a user is limited to the calls made by themselves. Live Demo

Workbook

This workbook option is displaying the items as in the menus page of a User Preference file setting.The first Workbook display 6 items namely Client inquiry, Client Invoice, CLient Order, Client Quote, Vendor Inquiry and Vendor Order.
The second Workbook ( workbook2) display the overflow of 2 items; vendor purchase and vendor return. These options may have any number of items on them but the layout and length of these drop down menus is determined by the settings in the User Preference file. Live Demo

SapphireOne: The ERP, CRM & Accounting Software

Accounting Software

Parker’s Organic Juices-

Enterprise Resource Planning

Steve Schott, NewKem’s GM –

Business Management

Steve Ludlum, Chairman Carl Jones, CEO SA Rugby –

Document Management

James Brown, Bordo international-

Customer Relationship

Harry Magiros, Frutex –

Business Management

Enterprise Resource Planning

Accounting Software Solution

Document Management

8 modules that are life Changing

Unique Application

Easy to use

Complete Software Suite

Receivables

Payables

General Ledger

Sales

Purchases

Inventory

Manager

Point of Sale (POS)

Cost

Resources

Inventory

Job Projects

Inquiry

Transactions

Report

History

Payroll

Report

Administration

History

Analysis

Management

Audits

History

Controls

Utilities

General

Workbook

SapphireOne Solutions

Online

On Premise

Mobile

Operating Systems

Mobile Platforms

SapphireOne: The ERP, CRM and Business Enterprise Financial Accounting Software

Connect with your Bank

Real-time ERP

Steve Ludlum, Chairman
Carl Jones, CEO SA Rugby –