Within management mode very little financial data is entered. There are three main submenu in this management mode.
The analysis menu provides the users with a number of reports that give a summary of their financial position as well as their financial position with regards to their taxation liability to the appropriate government department. The management menu provides the ability for the users to end or close off a number of different types of financial periods.
The audit menu allows for auditing and tracking all financial transaction within the SapphireOne system.
Management mode can provide reports that go from basic summaries to very detailed reports drawn from data that has been entered into the SapphireOne system.
The closing of all financial periods and audit reports is accessed with the use of two simple drop down menus.
This allows the standard reports to be exported out as text files whilst retaining the basic format.
These Period End options from Clients through to General Ledger allow the rollover of these files into the next financial period individually.
Period End for Financial, Assets and Payroll allow for the running of period ends individually for each mode.
This allows the rollover of All files into the next financial period.
This enables the immediate execution of standing transactions which normally occur after the period end function has been completed.
This is a custom function for the closing of the financial books at the end of a financial year. End of year may be run for Financials, Assets or Payroll either together or at different times. No further transactions can be entered into the year that has had the End of Year function run against it.
Analysis menu within management module of SapphireOne ERP, CRM & business accounting software allows access to screens that summarise data from the SapphireOne database for quick review including Statement of Position reports, Business Activity Statements and Bank Reconciliation reports.
The Analysis menu contains all the items that are used to view different parts of your data.This gives a quick view of your financial position taking into account your Client balances, Vendor balances and main bank account.
This gives a summarised view of the transactions that have been processed for the current month, in regards to Clients and Vendors. This also shows aged Vendor and Client balances.
This gives a view of the movement of money through your business.
You can view up to six periods of your General Ledger summarised into GL Types. The data can then be exported from here.
This summarises the transactions within a defined period and works out the Tax to be paid or received. For Australian customers this is the area where the BAS, Business Activity Statements are calculated and processed, including the ability to produce an electronic version for import to the ECI client.
This gives a more detailed view of your financial position than the standard Statement of Position. This overview includes Accounts, Inventory, Invoices, Projects and Bank Account information.
This gives a summarised view of the transactions that have been processed for the current month, in regards to Payroll.
This prints a report of all of the transactions that remain unreconciled in the selected bank account.
This prints a report of all the posted entries which remain unreconciled in the selected bank account.
The Audits Menu contains all the items that are used to produce reports on the transaction files. There are three singular audit reports available, Receivables Transactions, Payables Transactions and General Ledger Transactions.
Receivables Transactions and Payables Transactions Reports will assist with the reconciling of your control accounts.
General Ledger Transactions provides a necessary tool to assist with the reconciling of your database.
Standard Transaction Audit style Reports for Receivables, Payables and General Ledger Transactions are printed through this menu item. When you select any of these a pop-up of yes/no selection will appear. The ‘yes’ will print a report of all records awaiting an audit report. When there are no records there will be a message to say No records to be printed.
There are lots of tools available in all modules of SapphireOne ERP Enterprise business Accounting software which are useful for custom management of accounting system and fine tuning.