Job Project Financials Report Overview
The Job Project Financials Report within SapphireOne Job Projects mode produces Management reports for each Project. Project Actuals or Project Budgets may be printed from this report.
When the Job Project Financials Report function is selected from the Job Projects Menu, SapphireOne will present a print dialog screen for the user to select and customise the criteria and data they would like included within the Job Project Financials Report.
This report is similar to the Standard Financials… report in the General Ledger menu in Accounts Mode.
Job Project Financials Print Destination Menu
The Print Destination Menu allows the user to choose the destination for the Report, and select from the options which include Printer, Custom Report, Quick Report and Labels.
|Printer||Tells SapphireOne to send the report straight to the Printer.|
|Custom Report||This allows the user to create a custom designed report. Once it has been created the user will be able to use this option from the Print Destination menu.|
|CSV||Exported as a CSV file which can be opened by any external spreadsheet program.|
SapphireOne’s implementation of both Dictation (MacOS) and Speech to Text (Windows) is a game changer for data entry. Any data entry field you can type into using a keyboard can use this feature.
You can also use this functionality on all inquiry screens within SapphireOne. For example, the user is in a Contact within a Client. They may have made a phone call to that particular client using the Softphone technology. Consequently, this will automatically date and time stamp both the contact and the phone number you called.
As soon as the call is completed, the user has the ability to use Speech to Text (Windows) or Dictation (MacOS). They can dictate into the memo field of the CRM contact, adding as much description as they require.
Dictation and Speech to Text Procedure
This functionality applies across every single Data Entry screen. For example, the SapphireOne user is entering a Vendor Invoice (VI). Additionally, you may want to add a memo within the Vendor Invoice (VI). The user can utilise the tool and simply dictate the memo.
Another example is if the user wants to add additional lines to the General Ledger account, within each General Ledger account. When the user is completing data entry using a General Ledger, there’s always a unique memo field for each GL account line. The user can then utilise this feature to quickly add the information they need to add. Alternatively, you may have an interview with an employee. After the interview process is completed, the user can then make notes about the employee.
Speech to Text or Dictation is an extremely powerful tool. It is something that we at SapphireOne, as well as our clients, utilise daily. It is a massive timesaver.
Report Type Menu
Selecting the Report Type Menu option will enable the user to print different layout styles of the Details Report.
|Balance||Balance for the project General Ledger.|
|Income and Costs||Income and costs the selected Job Project|
|Joint Venture Detail||Joint Venture detail|
|Joint Venture Summary||Joint venture summary – Use the Options button to open a dialogue which will provide options to establish the period.|
Report Details Menu
|No Sort||No sort performed, the report is printed as it is in the list on screen.|
|Use Account ID||Sorted and totaled by each General Ledger Account ID.|
|Use Account Class||Sorted and totalled by each General Ledger Account ID broken down by account|
|Use Project ID||Prints the report with the UDF information.|
|Use Project Class||Prints the report with the alternate information.|
Report Selection Menu
|Active Only||This will display all inventory items, excluding inactive inventory items.|
|Current Selection||This will display the current selection of records only.|
|Print Button||Select this button to Print the Report.|
|Cancel Button||Select this to button Cancel the Report.|
|Record List Button||Selecting this button brings up a list of all inventory items within the users SapphireOne data file. The user can then use the ‘command/F’ and ‘ctrl/F’ search function to search for the inventory item to be printed.|
|Options Button||The options button can be used to select periods and/or the actual & budget options for comparison reports.The Options Button allows for even further customisation of the Report.|
|Queue Button||Selecting this button will put the report in a Queue, allowing the user to select the time and day for the report to run and print.|
|Background Button||Selecting this button allows the user to run the report in the background of the SapphireOne server, allowing the user to continue with other tasks while the report is generating.|
The user also has the option to create custom reports using SapphireOne Quick Reports or Custom Reports.