Sapphire Functions - Unveil Sapphire Functions for Unique Operations

Dictation and Speech to Text Overview

SapphireOne’s implementation of both Dictation (MacOS) and Speech to Text (Windows) is a game changer for data entry. Any data entry field you can type into using a keyboard can use this feature.

You can also use this functionality on all inquiry screens within SapphireOne. For example, the user is in a Contact within a Client. They may have made a phone call to that particular client using the Softphone technology. Consequently, this will automatically date and time stamp both the contact and the phone number you called.

As soon as the call is completed, the user has the ability to use Speech to Text (Windows) or Dictation (MacOS). They can dictate into the memo field of the CRM contact, adding as much description as they require.

Dictation and Speech to Text Procedure

This functionality applies across every single Data Entry screen. For example, the SapphireOne user is entering a Vendor Invoice (VI). Additionally, you may want to add a memo within the Vendor Invoice (VI). The user can utilise the tool and simply dictate the memo.

Another example is if the user wants to add additional lines to the General Ledger account, within each General Ledger account. When the user is completing data entry using a General Ledger, there’s always a unique memo field for each GL account line.

The user can then utilise this feature to quickly add the information they need to add. Alternatively, you may have an interview with an employee. After the interview process is completed, the user can then make notes about the employee.

Speech to Text or Dictation is an extremely powerful tool. It is something that we at SapphireOne, as well as our clients, utilise daily. It is a massive time saver.

Australian Superannuation Guarantee 2021 PayRoll Key Updates

The Australian 2021 Federal Budget stipulated a number of updates to Superannuation in effect from July 1st 2021. Continue reading to learn the three key changes for SapphireOne users to note, as well as how SapphireOne has been updated to seamlessly respond to the new laws.

1. Rate of Compulsory Super to Rise 0.5% Each Year from July 1st 2021
   The Superannuation Guarantee (SG) rate as currently legislated by the 2021 Federal Budget will increase from 9.5% to 10% with effect from 1 July 2021, with further increases of 0.5% per year to come from 1 July 2022.
2. Removal of the $450 Minimum Threshold
   Under the current superannuation arrangements, if a person earns less than $450 per month from the one employer, they are not entitled to receive the superannuation guarantee. As of July 1st 2021, regardless of how much money an employee earns, they will be entitled to employer-paid superannuation.
3. Removal of Age Restrictions for Compulsory Super Contributions
   All employees, including employees under the age of 18, will be entitled to employer-paid superannuation as of July 1st 2021.

SapphireOne PayRoll Super Update 2021 Function

How to Run the PayRoll Super Update 2021 Tool

To run the SapphireOne PayRoll Super Update 2021 function please follow the below steps:

1. Navigate to Utilities > Utilities > SapphireOne Functions.
2. In the top dropdown menu, select ‘PayRoll/HR’. 
3. Within the list, select the ‘PayRollSuperUpdate2021 Tool’, and select ‘OK’.

PayRoll Super Update 2021 function Updates

Superannuation Guarantee Rate Increased to 10%

• Running the PayRoll Super Update 2021 Function will automatically increase all superannuation contributions from 9.5% to 10% within all Australian employee files in SapphireOne.
• After running the tool, you can view the updates to the superannuation contributions by navigating to PayRoll/HR > Administration > Employee > Modify Employee > Superannuation Page. As seen in the screenshot below, under the Superannuation Set Up Details area, the Percentage will now be updated to 10% .

$450 Minimum Threshold Removed

• Running the Super Update 2021 Function will automatically change all Australian Employee Awards to an Exemption Minimum of $0.00 within SapphireOne. All Australian employees with any previously set Award Entitlement Exemption Minimum has now been removed.
• You are able to view this change by navigating to PayRoll/HR > Administration > Award Entitlements  > Superannuation Page as seen in the screenshot below.
• Under the Superannuation Area in the lower left corner of the screen, the value of ‘Exemption Minimum’ has been updated to $0.00.

Age Restrictions for Super Contributions Removed

• Similarly, running the PayRoll Super Update 2021 Function will automatically remove Superannuation age restrictions within all employee files. This means that all employees within SapphireOne will now receive super benefits regardless of age.
• You are able to view this change by navigating to PayRoll/HR > Administration > Award Entitlements  > Superannuation Page as seen in the screenshot below.
• Under the Superannuation Area in the lower left corner of the screen, you will see that the ‘Pay Super Regardless of Age’ checkbox has now been selected.

Prior to SapphireOne version 18.0.22, if a user entered an Incorrect Finish Date for Period 1, that date would be recorded against the Annual Leave history. This caused SapphireOne to display incorrect dates on the Payroll/Leave page. The issue is cosmetic only and did not effect the values.

The SapphireOne Fix Current Year Period Dates Tool will repair the cosmetic display issue across all employees.

Fix Current Year Period Dates Function Procedure

1. Navigate to Utilities > Controls > Company > Select and Modify > Periods and Taxes.
2. In the following example the Period 1 Finish Date under System Periods > Payroll (drop-down), has been incorrectly set to 2022 in the year ending 2021. The first step before running the tool is to select and modify this date to indicate the correct year.