Allocations Report

Allocations Report Overview

The Allocations report within SapphireOne Job Projects Inventory mode allows you to produce a Report Type with either Basic or Audit line details for each allocation.

When the AllocationsReport function is selected from the Job Projects Inventory Menu, SapphireOne will present a print dialog screen for the user to select and customise the criteria and data they would like included within the Details Report.

Print Destination Menu

The Print Destination Menu allows the user to choose the destination for the Report, and select from the options which include Printer, Custom Report, Quick Report and Labels.

Printer  Tells SapphireOne to send the report straight to the Printer. 
Custom Report  This allows the user to create a custom designed report. Once it has been created SapphireOne will be able to use this option from the Print Destination menu. 
Quick Report  Selecting this option will open the Sapphire Quick Report function. 
Labels  Selecting this option will open the Sapphire Label Design Report Editor, allowing the user to design Labels as required. Labels can be designed and printed on a sheet or roll.

Report Type Menu

Selecting the Report Type Menu option will enable the user to print different layout styles of the Details Report.

Basic Details Display the Stock ID, Project ID, Transaction Total Available, Used and Available fields.
Audit Style Designed to allow your to perform an audit of the values.

Report Sort Order Menu

The Report Sort Order Menu allows the user to select from various sorting methods and criteria to organise data in different sequences while still maintaining the same fundamental report format. The user can sort data by:

By Project This option will sort the data by project.
By Inventory This option will sort the data by Inventory.

Report Selection Options

All Records  This will display all inventory items, including inactive items.
Current Selection This will display the current selection.

Report Buttons

Print Button Select this to Print the Report.
Cancel Button Select this to Cancel the Report.
Record List Button Selecting this button brings up a list of all inventory items within the users SapphireOne data file. The user can then use the ‘command/F’ and ‘ctrl/F’ search function to search for the inventory item to be printed.
Options Button The Options Button allows for even further customisation of the Report. Further details are outlined below.
Queue Button Selecting this button will put the report in a Queue, allowing the user to select the time and day for the report to run and print.
Background Button Selecting this button allows the user to run the report in the background of the SapphireOne server, allowing the user to continue with other tasks while the report is generating.

The user also has the option to create custom reports using SapphireOne Quick Reports or Custom Reports. 


You can review our Blog and YouTube channel for additional information and resources on SapphireOne ERP, CRM and Business Accounting software.

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