Dashboards – Inventory Purchases

Dashboards – Inventory Purchases – Overview

The Dashboards function available from various locations within SapphireOne enables the user to view graphical reports using real time data from your SapphireOne data file.

When Dashboards is selected from the Inventory > Purchases Menu a Select Dashboard menu will be displayed. SapphireOne has included two standard dashboards which are Total Vendor Purchases and Top 10 Purchased Item.

Users may also create a new custom Dashboard with near infinite scope by selecting New Dashboard from the Reports Palette Reports. This facility is outlined later in the article.

Access to each of these Menu Items Dashboards may be granted both on a user by user basis, and also on a menu by menu basis. This is done by going to Utilities > Controls > User Access Inquiry > Menus Page. 

Standard Dashboards – Inventory Purchases

Total Vendor Purchases

The SapphireOne user has the ability to create a graph displaying the Total Vendor Purchases for a time period of their choice. The user can select from the drop-down menu Year to date or Month to date to determine the graph data display. The user can also then hover over a specific margin to display the tool tip. Consequently, this will show the exact number of inventory purchased by that particular vendor

Top 10 Purchased Inventory

The SapphireOne user has the ability to create a graph displaying the Top 10 Purchased Inventory for a time period of their choice. For example, the user can select from the drop-down menu Year to date or Month to date to determine the graph data display. The SapphireOne user can also hover over a specific margin to display the tool tip and view the exact number of inventory purchased. 

Creating a New User Dashboard 

Users may create a new Dashboard by selecting New Dashboard from the Reports Palette. The new dashboard configured for the example to follow is displayed below. 

The configurable parameters are as follows.

  • Dashboard Type – The Dashboard type may be Graph, Pie, Line or Meter style. 
  • Title – The user may use any Title or name for the dashboard but it is the only item that may not be changed once the dashboard has been created and saved. 
  • Table – The table that the information is to be drawn from. 
  • X axis – selects the column from the table that is to be displayed. SapphireOne will select the first column but the user may select any column in the table. 
  • Column Radio Buttons – The user may elect to view from one to three columns of data for the Y axis. This again is data in another column. 
  • X & Y Axis selection and Label (Title) – For each column selected from the extensive list of provided variables, a name should be inserted. 
  • Position and Viewport Size Options – Position X & Y, Size X & Y are set by SapphireOne and may not be changed directly immediately. The size of the displayed dashboard when opened may be altered by selecting the lower left hand corner of the dashboard and dragging it to the size required. Once the dashboard is closed SapphireOne will remember the size when it is opened again. 
  • Redraw in X Minutes – This data entry field tells SapphireOne in minutes how often that the display is the updated with information in SapphireOne. (Default is to set it at every 10 minutes). 
  • Open Dashboard When User Login checkbox – When this option is selected, SapphireOne will immediately open this dashboard as soon as the user logs in. They will have to close it before commencing work. 
  • Record Query – If required a query may be made on the records. There is provision for up to six queries to be made enabling filtering of the data to be displayed in the dashboard. 

If any dashboards are to be deleted first select the Reports Palette. Then hold down either the Command or control keys, and left mouse click on the dashboard to be deleted. An alert screen will be displayed seeking confirmation prior to deletion.

Once we save the Dashboard the Reports Palette now displays the new item as shown here.

  • Creation of custom dashboards is read only and therefore has no impact on SapphireOne data. They are also only displayed on a per user basis. 
  • User created Dashboards may be modified by selecting the button in the lower right hand corner of the dashboard. 
  • The Dashboard Settings pop up will be redisplayed enabling modifications to be made. 
  • When the user right clicks anywhere within the graph will result in SapphireOne displaying an additional file management menu. This additional menu allows the user to Copy, Save As or to select any one of three display formats provided including , Truncated non-centred, Scaled to fit, Scaled to fit centred prop

You can review our Blog and YouTube channel for additional information and resources on SapphireOne ERP, CRM and Business Accounting software.

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