Payroll/HR > Administration > Employee Inquiry > Clear TTD and History
The Sapphire Clear TTD and History tool enables the SapphireOne user to efficiently clear any data entry under Payroll/HR Employee inquiry in the fields of Total to Date (TTD) and History. This gives the SapphireOne user the ability to clear all employee balances and history within the SapphireOne data file. This allows the SapphireOne user to maintain all employee records and ensure all information pertaining to employees is up to date. The Sapphire Clear TTD and History tool could be used in relation to termination of employment, leave entitlements, payment details, employment status, accrued leave, etc.
For example, an employee may have left the company/organisation and rejoins it again after an extended period of time. You may be required to reset the original Employee ID rather than create a new one. The SapphireOne user can then utilise the Clear TTD and History tool to reset the Employee ID and clear any leave balances or history relevant to the previous employment status.
Another example could be that an employee has had a change in their employment status within the organisation, such as, full time to casual. The employee may have been working for two years on a full time salaried roll and had accrued various leave types.
The SapphireOne user can then utilise the Clear TTD and History tool to erase the Total to Date of annual leave, care or personal leave and/or leave types and entitlements the employee may have taken or accrued. By using the Clear TTD and History tool an employee record may be reset to zero, ensuring the current record is not continued into the next status.