Expiry Date - Easily Set Or Change Expiration Dates

 Inventory > Inventory > Serial / Batch Inquiry > Expiry Date

The SapphireOne Expiry Date tool enables the user to set a new expiry date on inventory items with serial or batch numbers. An expiry date or expiration date determines the time frame in which a product or good can be used. Most often it indicates the shelf life of an item and is applied to perishable goods, for example, meat and dairy products. If you have an inventory item or a batch of inventory that you require an expiration date to be set or changed, the Expiry Date tool allows the user to enter the particular date for that inventory item or batch of inventory and apply that new date to all inventory.

Most products or goods that have an expiration date will fall under one of two terms, Use By or Best Before. A Use By date is applied mostly to products that perish or spoil and can not be used after this date as they may pose potential harm to your health if consumed beyond the expiry date. A Best Before date is often applied to products and goods that have a longer shelf life and can be stored for a longer periods of time before the quality of the product begins to deteriorate. Manufactured goods may also contain an expiry date if general use or ‘wear and tear’ impacts the quality of the product and affects its safe use.

Not all expiration dates applied to inventory is due to health and safety reasons, for example, an Expiry Date may be applied to stock or inventory if it is part of a seasonal release such as a fashion label releasing stock as part of a winter collection. Another example could be that a business is having a promotional offer for a limited time and only certain inventory is included in the promotion or sale. Again the Expiry Date tool allows the user to change the expiry date on the selected inventory items which are relevant to the promotion to sale.

This new Expiry Date will be applied to all records on screen. If you don’t want this new date to be applied to all records you will have to filter out the records that you don’t want by using the Find function on the main Toolbar prior to running the function.

Expiry Date Overview

This function allows you to set a New Expiry date for items with serial numbers or batch numbers.

Once you perform a Serial Number Inquiry and then select Expiry Date from the tools menu, you will be asked to enter in a New Expiry Date. 

You can review our Blog and YouTube channel for additional information and resources on SapphireOne ERP, CRM and Business Accounting software.

Was this helpful?

Previous Article

Event Find

Next Article

Expiry Increase