Employee Activities Report

Employee Activities Report Overview

The Employee Activities report within the History menu of the SapphireOne Payroll/HR mode allows you to print a breakdown of each employee by using various dates and varying sort criteria.

When the Employee Activities report is selected from the History menu, SapphireOne will present a print dialog screen for the user to select and customise the criteria and data they would like included within the report.

When printing reports, the user should be aware that SapphireOne will assume that it is to print the selected report on all Employees that are currently active and in SapphireOne, the same as when a Employee Activities Inquiry is performed. This may be from just a few Employee Activities but could extend to hundreds or even thousands.

Print Destination Menu

The Print Destination menu allows the user to choose the destination for the Report, and select from the options which include Printer, Custom Report, Quick Report and Labels.

Printer  Tells SapphireOne to send the report straight to the Printer. 
Custom Report  This allows the user to create a custom designed report. Once it has been created the user will be able to use this option from the Print Destination menu. 
Quick Report  Selecting this option will open the Sapphire Quick Report function. 
Labels Selecting this option will open the Sapphire Label Design Report Editor, allowing the user to design Labels as required. Labels can be designed and printed on a sheet or roll.

Report Type Menu

Selecting the Report Type menu option will enable the user to print different layout styles of the Details Report.

Review Date Prints all employees with a Review date this month. 
Start Date Prints all employees with a Start date this month. 
Finish Date Prints all employees with a Finish date this month. 
Birth Date Prints all employees with a Birthday this month. 
Custom Date1 Prints all employees where Custom Date 1 is this month. 
Custom Date2 Prints all employees where Custom Date 2 is this month. 
Custom Date3 Prints all employees where Custom Date 3 is this month. 
Custom Date4 Prints all employees where Custom Date 4 is this month. 

Report Sort Order Menu

The Report Sort Order menu allows the user to select from various sorting methods and criteria to organise data in different sequences while still maintaining the same fundamental report format. The user can sort data by:

No Sort This will display the Details Report in the order they are displayed.
By ID This will sort the order of the data by employee ID.
By Surname This will sort the order of the data by surname.
By Pay Frequency This will sort the order of the data by pay frequency.
By Class This will sort the order of the data by employee class.
By Department This will sort the order of the data by employee department.

Report Selection Options

All Records  This will display all Job Projects, including inactive of finished Job Projects.

Report Buttons

Print button Select this button to Print the Report.
Cancel button Select this button to Cancel the Report.
Record List Button Selecting this button brings up a list of all Employee Activities within the users SapphireOne data file. The user can then use the ‘command/F’ and ‘ctrl/F’ search function to search for the Employee Activities to be printed.
Options Button When active, the Options Button allows for even further customisation of the Report.
Queue Button Selecting this button will put the report in a Queue, allowing the user to select the time and day for the report to run and print.
Background Button Selecting this button allows the user to run the report in the background of the SapphireOne server, allowing the user to continue with other tasks while the report is generating.

The user also has the option to create custom reports using SapphireOne Quick Reports or Custom Reports. 


You can review our Blog and YouTube channel for additional information and resources on SapphireOne ERP, CRM and Business Accounting software.

Was this helpful?