Bank Audit Report Overview
The Bank Audit Report within SapphireOne General Ledger Reports Menu will print a Bank Audit Report of all posted, but not yet reconciled, transactions within a selected Bank Account. This report is mainly required for Audit purposes, and allows the user to select an Account and to print a report that lists the un-reconciled bank transactions that have been posted against the selected Bank Account.
How to Create a Report
When the Bank Audit Report is selected from the General Ledger Reports menu, the user is presented with the below dialog screen displaying the Bank Account IDs and Account Names. The user may select any Account and select OK.
There may be a subset of accounts linked to the selected account. In this case, the user will be presented with a similar pop up screen that lists the linked subset accounts. The user may then select the subset account they would like to report on. In the example below, the ‘Main Bank’ has been selected and the linked subset main bank accounts are displayed.
The Foreign Currency Bank Accounts are displayed in the second dialog screen as seen below. From here the user can choose the required Account, which in this example is the Currency, then select Edit.
Dictation and Speech to Text Overview
SapphireOne’s implementation of both Dictation (MacOS) and Speech to Text (Windows) is a game changer for data entry. Any data entry field you can type into using a keyboard can use this feature.
You can also use this functionality on all inquiry screens within SapphireOne. For example, the user is in a Contact within a Client. They may have made a phone call to that particular client using the Softphone technology. Consequently, this will automatically date and time stamp both the contact and the phone number you called.
As soon as the call is completed, the user has the ability to use Speech to Text (Windows) or Dictation (MacOS). They can dictate into the memo field of the CRM contact, adding as much description as they require.
Dictation and Speech to Text Procedure
This functionality applies across every single Data Entry screen. For example, the SapphireOne user is entering a Vendor Invoice (VI). Additionally, you may want to add a memo within the Vendor Invoice (VI). The user can utilise the tool and simply dictate the memo.
Another example is if the user wants to add additional lines to the General Ledger account, within each General Ledger account. When the user is completing data entry using a General Ledger, there’s always a unique memo field for each GL account line.
The user can then utilise this feature to quickly add the information they need to add. Alternatively, you may have an interview with an employee. After the interview process is completed, the user can then make notes about the employee.
Speech to Text or Dictation is an extremely powerful tool. It is something that we at SapphireOne, as well as our clients, utilise daily. It is a massive time saver.
Next the user is offered the option to select the order in which the transaction data is to be sorted within the Bank Audit Report.
Below is an example of the first page of the SapphireOne Bank Audit Report.