Depreciation Notes

Depreciation Notes Overview

The SapphireOne Depreciation Notes function allows the user to record Notes about an Asset. The user also has the ability to associate Keywords to the Notes to assist in discovering the relevant Notes when required.

The Depreciation Notes page is located at Assets > Assets > Depreciation Notes.

Assets Area

The only requirement for data entry in this area is to enter the ID of the item that is to have this Depreciation Notes created for it. SapphireOne will then display the name of the asset immediately below the ID.

Additional information on the item may be viewed by selecting one of the four tabs in the tab area. These tabs display as follows.

  • Transactions – Lists all depreciation transactions that have been created for this item.
  • General Ledger – Displays the General Ledger accounts that are linked to this item.
  • Asset – Displays basic details about the item.
  • Controls – Displays additional details about the item.

Notes Area

Any Notes that are required may be entered in this area. The user can select the Green Clock Icon to add a Time and Date stamp to the Notes. The user also has the ability to highlight the text in the Notes area and right mouse click to customise the Font, Style, Colour and Background Colour to their preference.

SapphireOne’s implementation of both Dictation (MacOS) and Speech to Text (Windows) is a game changer for anybody doing data entry within SapphireOne. Any data entry field that the user can type into using a keyboard, they can use this feature.

They can also use this functionality on all inquiry screens within SapphireOne. For example, the user is in a Contact within a Client and they have just made a phone call to that particular client using the Softphone technology, this will automatically date and time stamp the contact and the phone number you called to. As soon as the call is completed or finished, the user has the ability to use the Speech to Text (Windows) function or Dictation (MacOS) function and dictate into the memo field of the CRM contact, adding as much description as they require.

This functionality applies across every single Data Entry screen. For example, if the user is entering a Vendor Invoice (VI) and they want to add a memo within the Vendor Invoice (VI), the user can simply dictate the memo. Another example is if the user wants to add additional lines to the General Ledger account, within each General Ledger account when the user is completing data entry using a General Ledger, there’s always a unique memo field for each General Ledger account line, the user can utilise this feature to quickly add the information they need to add. Additionally, if you’ve got an interview with an employee and after the interview process is completed the user is able to make notes about the employee.

Speech to Text or Dictation is an extremely powerful tool and it’s something that we at SapphireOne as well as our clients utilise daily. It is a massive timesaver. 

Keyword Area

Tag – A tag may be entered by the user. This list of tags may be created by the user as required. This list will then be used for searching and reporting functions in SapphireOne. These tags as they are created will be displayed in a list in the area below the tag.

If an item is required to be removed, click on it in this area. An alert will be displayed asking the user if they wish to remove the item.


You can review our Blog and YouTube channel for additional information and resources on SapphireOne ERP, CRM and Business Accounting software.

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