Depreciation Loan

Depreciation Loan Overview

The SapphireOne Depreciation Loan feature provides Asset control and management when an Asset has been released on loan. The return of the Asset on loan can then be tracked through Asset Management Reports.

The Depreciation Loan function is located at Assets > Assets > Depreciation Loan.

Assets Area

The only requirement for data entry in this area is to enter the ID of the item that is to have this Depreciation Loan created for it. SapphireOne will then display the name of the asset immediately below the ID.

Additional information on the item may be viewed by selecting one of the four tabs in the tab area. These tabs display as follows.

  • Transactions – Lists all depreciation transactions that have been created for this item.
  • General Ledger – Displays the General Ledger accounts that are linked to this item.
  • Asset – Displays basic details about the item.
  • Controls – Displays additional details about the item.

Notes Area

Any Notes that are required may be entered in this area. The user can select the Green Clock Icon to add a Time and Date stamp to the Notes. The user also has the ability to highlight the text in the Notes area and right mouse click to customise the Font, Style, Colour and Background Colour to their preference.

SapphireOne’s implementation of both Dictation (MacOS) and Speech to Text (Windows) is a game changer for data entry. Any data entry field you can type into using a keyboard can use this feature.

You can also use this functionality on all inquiry screens within SapphireOne. For example, the user is in a Contact within a Client. They may have made a phone call to that particular client using the Softphone technology. Consequently, this will automatically date and time stamp both the contact and the phone number you called.

As soon as the call is completed, the user has the ability to use Speech to Text (Windows) or Dictation (MacOS). They can dictate into the memo field of the CRM contact, adding as much description as they require.

Dictation and Speech to Text Procedure

This functionality applies across every single Data Entry screen. For example, the SapphireOne user is entering a Vendor Invoice (VI). Additionally, you may want to add a memo within the Vendor Invoice (VI). The user can utilise the tool and simply dictate the memo.

Another example is if the user wants to add additional lines to the General Ledger account, within each General Ledger account. When the user is completing data entry using a General Ledger, there’s always a unique memo field for each GL account line. The user can then utilise this feature to quickly add the information they need to add. Alternatively, you may have an interview with an employee. After the interview process is completed, the user can then make notes about the employee.

Speech to Text or Dictation is an extremely powerful tool. It is something that we at SapphireOne, as well as our clients, utilise daily. It is a massive timesaver. 

Loan Area

  • Date Loaned – Enter the data that the item was loaned.
  • Date Due – Enter the date that the item was due to be returned.
  • Projects – If a Project is linked to this item the Project ID will be with the name displayed immediately after the ID.

You can review our Blog and YouTube channel for additional information and resources on SapphireOne ERP, CRM and Business Accounting software.

Was this helpful?

Previous Article

Depreciation Service Return

Next Article

Depreciation Notes