Payments Report - Improve Payment Reporting & Printing Process

Payments Report Overview

The Payments Report within SapphireOne PayRoll/HR Mode allows for the reporting and printing of ABA files, Cash, Cheque or Direct Credit details in the selected order. 

When the Payments Report is selected from the PayRoll/HR Reports menu, SapphireOne will present a print dialog screen for the user to select and customise the criteria and data they would like included within the report.

Payments Report Print Destination Menu

The Print Destination Menu allows the user to choose the destination for the Report, and select from the options which include Printer, Custom Report, Quick Report and Labels.

Printer  Tells SapphireOne to send the report straight to the Printer. 
Custom Report  This allows the user to create a custom designed report. Once it has been created the user will be able to use this option from the Print Destination menu. 
Quick Report  Selecting this option will open the Sapphire Quick Report function. 
Labels  Selecting this option will open the Sapphire Label Design Report Editor, allowing the user to design Labels as required. Labels can be designed and printed on a sheet or roll.

Report Type Menu

Selecting the Report Type Menu option will enable the user to print different layout styles of the Details Report.

ABA File for EFT  Creates an ABA text file suitable for sending to the Bank. Please check with the bank and SapphireOne before doing the first live run, as some banks may have slightly different formats. It must be exact.
Cheque Displays a breakdown of all cheques owed to employees.
Direct Credit  Shows a breakdown of individual bank credits for employees to be paid and to which bank account these transactions are to be directed. 
Cash  This report shows a suggested breakdown of all cash requested by Employees, according to the settings at Utilities > Controls > Master Defaults > Payroll/HR.
List Pay Schedule  This prints a report suitable for faxing to Westpac Banking Corporation, which has a breakdown of banks accounts and employees to be paid. 

Report Sort Order Menu

The Report Sort Order Menu allows the user to select from various sorting methods and criteria to organise data in different sequences while still maintaining the same fundamental report format. The user can sort data by:

No Sort This will display the Details Report in the order they are displayed.
By ID  This will sort the order of the data by employee ID.
By Surname This will sort the order of the data by surname.
By Pay Frequency This will sort the order of the data by pay frequency.
By Class This will sort the order of the data by employee class.
By Department This will sort the order of the data by employee department.

Report Selection Menu

Last Pay Number This will sort the order of the data by the Last Pay Number.
Last Pay This will sort the order of the data by the Last Pay date.
Working Transactions This will only display data for current Working Transactions.
Active Only This will only display records that are currently active.
All Records  This will display all records, including inactive records.

Report Buttons

Print Button Select this button to Print the Report.
Cancel Button Select this button to Cancel the Report.
Record List Button Selecting this button brings up a list of all inventory items within the users SapphireOne data file. The user can then use the ‘command/F’ and ‘ctrl/F’ search function to search for the inventory item to be printed.
Options Button When active, the Options Button allows for even further customisation of the Report.
Queue Button Selecting this button will put the report in a Queue, allowing the user to select the time and day for the report to run and print.
Background Button Selecting this button allows the user to run the report in the background of the SapphireOne server, allowing the user to continue with other tasks while the report is generating.

The user also has the option to create custom reports using SapphireOne Quick Reports or Custom Reports. 

You can review our Blog and YouTube channel for additional information and resources on SapphireOne ERP, CRM and Business Accounting software.

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