Statements Overview

The SapphireOne Statements report allows you to print Vendor statements which will enable you to cross check against goods and or services you have received from a particular Vendor. An opening Balance is displayed for each Vendor and each Invoice is condensed to a single line. The Invoice Totals along with Allocations and a running Balance are shown as well. 

Statements Page

Statement Options

The user can select from the Print Destination, Report Type, Report Sort Order and Report Selection drop-down menus to determine the preferred report layout. Reports are created using a combination of the selected metrics.

Print Destination Popup Menu

The Print Destination Menu allows the user to choose the destination for the Report, and select from the options Printer, Custom Report and Quick Report.

Printer Tells SapphireOne to send the report straight to the Printer.
Custom Report This allows the user to create a custom designed report. Once selected SapphireOne will use this option on the Print Destination menu.
Quick Report Selecting this option will open the Sapphire Quick Report function.
Text FileSelecting this option will open the report in a text file.

Report Type Popup Menu

Selecting the Report Type option will enable the user to print different layout styles of the report as listed below.

CondensedThis report allows for the printing of Vendor statements to allow them to be cross-checked against the goods/services received from the Vendor. All balances are displayed in Local currency including Vendors trading in FX. 
FX CondensedSame as above but for Vendors trading in FX their balances are now displayed in the FX currency that they trade in. 
As at Period Statement This function enables the user to print statements based on an ending period. A pop up will ask for the entry of a period when choosing to print.
As at Date Statement This function enables the user to print statements based on a date. A pop up will ask for the entry of a date when choosing to print.

Report Sort Order Menu

The Report Sort Order Menu allows the user to select from various sorting methods and criteria to organise data in different sequences while still maintaining the same fundamental report format. The user can sort data by:

No SortThis will not apply any additional data sorting to the report.
By IDThis will sort the order of the data by inventory ID.
By UDF 1Sorted and totalled by UDF-1.
By UDF 2Sorted and totalled by UDF-2.
By ClassSorted and totalled or grouped by Class.
By Total DueSort and order balances by dollar value.
By DepartmentSort and order balances by department.

Report Selection Menu

The Report Selection Menu allows for additional sorting of report criteria.

Balances OnlyThis will print out all of the Clients balances
Unposted Balances IncludedReport includes all active Clients balances including any un-posted transactions and those Clients who do not have a zero balance.
All RecordsThis will display all records.
All Records Include InactiveThis will display all records, including inactive items.

Report Buttons

Background ButtonSelecting this button allows the user to run the report in the background of the SapphireOne server, allowing the user to continue with other tasks while the report is generating.
Print ButtonSelect this to Print the Report.
Cancel ButtonSelect this to Cancel the Report.
Record List ButtonSelecting this button brings up a list of all inventory items within the users SapphireOne data file. The user can then use the ‘command/F’ and ‘ctrl/F’ search function to search for the inventory item to be printed.
Options ButtonThe Options Button allows for even further customisation of the Report.
Queue ButtonSelecting this button will put the report in a Queue, allowing the user to select the time and day for the report to run and print.

Report Types

The report below was produced using FX Condensed as the Report Type.

Accounts-Payables-Statements-FX Condensed

 You can review our Blog and YouTube channel for additional information and resources on SapphireOne ERP, CRM and Business Accounting software.

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