Leave Summary

Leave Summary Report Overview

The Leave Summary report within the SapphireOne Payroll/HR Mode produces reports which detail employees leave status in respect to entitlements for all standard leave types.

When the Leave Summary Report is selected from the PayRoll/HR Reports menu, SapphireOne will present a print dialog screen for the user to select and customise the criteria and data they would like included within the report.

Print Destination Menu

The Print Destination Menu allows the user to choose the destination for the Report, and select from the options which include Printer, Custom Report, Quick Report and Labels.

Printer Tells SapphireOne to send the report straight to the Printer. 
Custom Report This allows the user to create a custom designed report. Once it has been created the user will be able to use this option from the Print Destination menu. 
Quick Report Selecting this option will open the Sapphire Quick Report function. 
Labels Selecting this option will open the Sapphire Label Design Report Editor, allowing the user to design Labels as required. Labels can be designed and printed on a sheet or roll.

Report Type Menu

Selecting the Report Type Menu option will enable the user to print different layout styles of the Details Report.

Holiday Leave Shows the Annual Leave Entitlement; how much annual leave has been earned, how much has been taken and what is currently owed to each Employee. 
Carer/Personal LeaveShows the Carer/Personal Leave Entitlement, how much has been taken and how much is currently owed to each Employee. 
Long Service LeaveShows how much Long Service Leave has been allowed, how much has been taken and how much is currently owed to each Employee. 
Wide Leave CurrentShows a breakdown of current Leave owed and taken, by quantity & amount. This is for current leave only. 
Deferred LeaveWide report with all Leave owed. Shows the Long Service Leave Entitlement and contingency liability. 
Reconcile LeaveAllows checking of leave by different methods. This report can be of assistance when setting up Pro Rata Leave.
Wide Leave Pro RataWide Report showing a breakdown of Pro Rata leave owed. 
Portable Long ServiceWide report for portable long service leave.
Portable Long Service to CSVWide report for portable long service leave to CSV format.

Report Sort Order Menu

The Report Sort Order Menu allows the user to select from various sorting methods and criteria to organise data in different sequences while still maintaining the same fundamental report format. The user can sort data by:

No SortThis will display the Details Report in the order they are displayed.
By ID This will sort the order of the data by employee ID.
By SurnameThis will sort the order of the data by surname.
By Pay FrequencyThis will sort the order of the data by pay frequency.
By ClassThis will sort the order of the data by employee Class.
By DepartmentThis will sort the order of the data by employee department.

Report Selection Menu

Last Pay NumberThis will sort the order of the data by the Last Pay Number.
Last PayThis will sort the order of the data by the Last Pay date.
Working TransactionsThis will only display data for current Working Transactions.
Active OnlyThis will only display records that are currently active.
All Records This will display all records, including inactive records.

Report Buttons

Print ButtonSelect this button to Print the Report.
Cancel ButtonSelect this button to Cancel the Report.
Record List ButtonSelecting this button brings up a list of all employees within the users SapphireOne data file. The user can then use the ‘command/F’ and ‘ctrl/F’ search function to search for the employee to be printed.
Options ButtonThe Options Button allows for even further customisation of the Report.
Queue ButtonSelecting this button will put the report in a Queue, allowing the user to select the time and day for the report to run and print.
Background ButtonSelecting this button allows the user to run the report in the background of the SapphireOne server, allowing the user to continue with other tasks while the report is generating.

The user also has the option to create custom reports using SapphireOne Quick Reports or Custom Reports. 


 You can review our Blog and YouTube channel for additional information and resources on SapphireOne ERP, CRM and Business Accounting software.

Was this helpful?

Next Article

Payments