Payslips Report

PaySlips Report Overview

The Payslips Report within the SapphireOne PayRoll/HR Mode allows for the reporting and printing of a variety of employee payslips.

When the Payslips report is selected from the PayRoll/HR Reports menu, SapphireOne will present a print dialog screen for the user to select and customise the criteria and data they would like included within the report.

Print Destination Menu

The Print Destination Menu allows the user to choose the destination for the Report, and select from the options which include Printer, Custom Report, Quick Report and Labels.

Printer  Tells SapphireOne to send the report straight to the Printer. 
Email The report will be output in html format deployment in the body of an email.
Custom Report  This allows the user to create a custom designed report. Once it has been created the user will be able to use this option from the Print Destination menu. 
Quick Report  Selecting this option will open the Sapphire Quick Report function. 
Labels  Selecting this option will open the Sapphire Label Design Report Editor, allowing the user to design Labels as required. Labels can be designed and printed on a sheet or roll.

SapphireOne’s implementation of both Dictation (MacOS) and Speech to Text (Windows) is a game changer for anybody doing data entry within SapphireOne. Any data entry field that the user can type into using a keyboard, they can use this feature.

They can also use this functionality on all inquiry screens within SapphireOne. For example, the user is in a Contact within a Client and they have just made a phone call to that particular client using the Softphone technology, this will automatically date and time stamp the contact and the phone number you called to. As soon as the call is completed or finished, the user has the ability to use the Speech to Text (Windows) function or Dictation (MacOS) function and dictate into the memo field of the CRM contact, adding as much description as they require.

This functionality applies across every single Data Entry screen. For example, if the user is entering a Vendor Invoice (VI) and they want to add a memo within the Vendor Invoice (VI), the user can simply dictate the memo. Another example is if the user wants to add additional lines to the General Ledger account, within each General Ledger account when the user is completing data entry using a General Ledger, there’s always a unique memo field for each General Ledger account line, the user can utilise this feature to quickly add the information they need to add. Additionally, if you’ve got an interview with an employee and after the interview process is completed the user is able to make notes about the employee.

Speech to Text or Dictation is an extremely powerful tool and it’s something that we at SapphireOne as well as our clients utilise daily. It is a massive timesaver. 

Report Type Menu

Selecting the Report Type Menu option will enable the user to print different layout styles of the Details Report.

LaserWriter Prints Payslip in Laserwriter format to a LaserWriter printer.
Window Envelope Prints Payslip for Window Envelopes & Laserwriter. Prints a Payslip message designed for putting in window envelopes. 
FE 04-324 This prints on a half-page pre-printed format, suitable for Dot Matrix Printers. This payslip is labelled FE 04-324. 
Half Page Pay Slip Prints two payslips to a standard A4 page. 
Plain Paper Prints to plain paper on a standard A4 sheet. 
Plain Paper-2 Second variation of plain paper pay slip.
Plain Paper-3 Plain paper payslip with full line detail, limited on display of large payslips.
Multi-Currency Payslip This is a pay slip that displays the employee currency rates, paysheet working currencies and payment bank account currencies on a single report for an employee. 
Plain Paper-4 Plain paper payslip with full line detail, limited on display of large payslips.
Direct Print Payslip in Direct Print format. Allows the user to design their own format for the report.
Custom Payslip Allows the user to design their own format for the report. To set up this report use Super Report Layouts in the SapphireOne Controls Menu.
Custom Payslip-2 Second holder for the storage of a second custom payslip report.
Export Pay Slip Allows the user to export the payslip to a text file. 

Report Sort Order Menu

The Report Sort Order Menu allows the user to select from various sorting methods and criteria to organise data in different sequences while still maintaining the same fundamental report format. The user can sort data by:

No Sort This will display the Details Report in the order they are displayed.
By ID  This will sort the order of the data by employee ID.
By Surname This will sort the order of the data by surname.
By Pay Frequency This will sort the order of the data by pay frequency.
By Class This will sort the order of the data by employee class.
By Department This will sort the order of the data by employee department.

Report Selection Menu

Last Pay Number This will sort the order of the data by the Last Pay Number.
Last Pay This will sort the order of the data by the Last Pay date.
Working Transactions This will only display data for current Working Transactions.
Active Only This will only display records that are currently active.
All Records  This will display all records, including inactive records.

Report Buttons

Print Button Select this button to Print the Report.
Cancel Button Select this button to Cancel the Report.
Record List Button Selecting this button brings up a list of all inventory items within the users SapphireOne data file. The user can then use the ‘command/F’ and ‘ctrl/F’ search function to search for the inventory item to be printed.
Options Button When active, the Options Button allows for even further customisation of the Report.
Queue Button Selecting this button will put the report in a Queue, allowing the user to select the time and day for the report to run and print.
Background Button Selecting this button allows the user to run the report in the background of the SapphireOne server, allowing the user to continue with other tasks while the report is generating.

The user also has the option to create custom reports using SapphireOne Quick Reports or Custom Reports. 


You can review our Blog and YouTube channel for additional information and resources on SapphireOne ERP, CRM and Business Accounting software.

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