Stocktake

Inventory Stocktake Report Overview

The Stocktake Report screen within SapphireOne Inventory Reports provides various comprehensive reporting options to efficiently conduct stocktake and manage inventory levels.

Inventory-Inventory-Stocktake

When the Stocktake Report is selected from the Inventory Reports Menu, SapphireOne will present a print dialog screen for the user to select and customise the criteria and data they would like included within the Stocktake Report.

The user can select from the Print Destination, Inventory Type, Report Type and Report Sort Order drop-down menus to determine their preferred Stocktake Report layout. Reports are created using a combination of the selected metrics.

Print Destination Menu

The Print Destination Menu allows the user to choose the destination for the Report, and select from Printer, Custom Report, Quick Report and CSV.

Printer Tells SapphireOne to send the report straight to the Printer. 
Custom Report This allows the user to create a custom designed report. Once selected SapphireOne will use this option on the Print Destination menu. 
Quick Report Selecting this option will open the Sapphire Quick Report function. 
CSV Selecting this option will open the report in CSV format.

Inventory Type Menu

The Inventory Type Menu allows the user to select if they would like to report on Base Inventory or Location Inventory.

Base InventorySapphireOne will report on all Base Inventory.
Location Inventory  SapphireOne will report on all specific Location inventory.

Report Type Menu

Selecting the Report Type option will enable the user to print different layout styles of the Stocktake Report.

Reorder This Report lists the reorder requirements, giving the user all the values that may be useful to determine when to reorder stock, and how much stock should be ordered.
Stock Check This Report lists the items for stock take purposes, just showing the ID and Name, with a blank space for the count. This report can then be used for entry of actual stock numbers counted, and is useful for companies who do not use RF Barcode Scanners for entries. 
Matrix Stock CheckThis Report is the same as the Stock Check report immediately above, however it lists matrix items in the same format as the matrix layout. 
Valuation This Report lists the value of the Inventory items, detailing the average costs basis and the last cost. This report is useful in comparing values in sub ledgers to those of the control accounts. 
Valuation by PeriodThis Report also lists the Value of the Inventory items, detailing the Average Cost basis and the Last Cost. However, when run, a pop up will be presented which will give the user the option of calculating the valuation up to an entered period.
Valuation by Date This Report also lists the Value of the Inventory items detailing the Average Cost basis and the Last Cost. However, when run, a pop up will be presented which will give the user the option of calculating the valuation up to an entered date. 
Valuation Analysis This Report is a more detailed version of the Valuation by Date report documented above.
Variation This Report displays the difference between the users physical Stocktake of what you actually have, and the stock in Units and dollar amount as recorded in SapphireOne. This lists the stock take adjustments that have been made through Stock count and Stocktake Entry. 
Build Stock Check This Report checks inventory stock levels against built items and prints a report displaying Inventory stock levels in the builds. It also displays the maximum number of builds possible using the current stock. 
Valuation Full History This report gives a valuation based on a number of period ends, including the Current period.

Report Sort Order Menu

The Report Sort Order Menu allows the user to select from various sorting methods and criteria to organise data in different sequences while still maintaining the same fundamental report format. The user can sort data by:

No SortThis will not apply any additional data sorting.
By IDThis will sort the order of the data by Inventory ID.
By ClassThis will sort the order of the data by Inventory Class.
By LocationThis will sort the order of the report by Inventory Location.
By SupplierThis will sort the order of the data by Vendor.
By Asset AccountThis will sort the order of the report by the Inventory Asset Account.
By DepartmentThis will sort the order of the report by the department the Inventory is linked to.

Report Selection Menu

The Report Selection Menu allows for additional sorting of report criteria.

Current > 0This option will show all products where Current is greater than zero, and the product type is normal, serial or batch. 
Out of Stock This option will print a report on line items that are currently out of stock. 
Include Out of Stock This option will show all normal batch and serial items, including items that are out of stock.
Reorder > 0 This option will show all products where the reorder quantity is greater than zero and the product type is normal, serial or batch. The report lists the reorder requirements, giving the user all the values that may be useful when reordering stock. 
Include in Unposted AGJ This option shows inventory products that are on an un-posted AGJ. 

Report Buttons

Background ButtonSelecting this button allows the user to run the report in the background of the SapphireOne server, allowing the user to continue with other tasks while the report is generating.
Print ButtonSelect this to Print the Report.
Cancel ButtonSelect this to Cancel the Report.
Record List ButtonSelecting this button brings up a list of all inventory items within the users SapphireOne data file. The user can then use the ‘command/F’ and ‘ctrl/F’ search function to search for the inventory item to be printed.
Options ButtonThe Options Button allows for even further customisation of the Report. Further details are outlined below.
Queue ButtonSelecting this button will put the report in a Queue, allowing the user to select the time and day for the report to run and print.

You can review our Blog and YouTube channel for additional information and resources on SapphireOne ERP, CRM and Business Accounting software.

Was this helpful?

Previous Article

Details

Next Article

Pricing