Organisation Structure of Sapphire Single user and SapphireOne Client Server, ERP Accounting Software
The organisation of financial information within Sapphire and SapphireOne is based on traditional double-entry bookkeeping. The heart of a double-entry bookkeeping system is the General Ledger, which is composed of a series of accounts called the Chart of Accounts.
Inventory is the heart of the Sapphire and SapphireOne system.
Sapphire and SapphireOne provides a comprehensive suite of inventory management functions. Almost all transactions from both Sales and Purchases within Sapphire and SapphireOne are based on an inventory item of some type.
On the sales side, we have a Quotes – QCI, Orders – OCI, Invoices – SCI, Client Credits – SCC
And on the purchasing side, we have Requisitions – RVI, Orders – OVI, Invoices – PVI, Vendor Credits – PVC
When projects are used, additional transactions will be created from projects mode; there are – Project Journals- JGJ and Work Journals – WGJ
Once the transactions have been raised in Inventory Mode the appropriate transactions may be linked transactions may be entered in accounts mode.
Sapphire and SapphireOne provides all standard accounting functions for the entry of transactions relating to your clients. These include:
Money receipts –MR, Client invoices – CI, client credits –CC, client receipts –CR, client journals – CJ
Sapphire and SapphireOne provides all standard accounting procedures for the entry of transactions for your suppliers. These include:
Money payments –MP, vendor invoices – VI, vendor credits – VC, vendor payments – VP, vendor journals- VJ.
Posting a transaction will write the balances to your general ledger account and they may no longer be modified as is normal business practice once the transactions is posted.
Job Projects are used when consolidation and the tracking of income and expedition is required.
Transactions that are created by Job projects from sales are Project Invoices – JCI and Project Credit Memos – JCC.
They are also created from the purchase side and these range from vendor invoices – VI and vendor credits – VC.
Resources may also be used in a Job project. These can be resource based. These transactions are given a type code RS. A job projects based transactions which is given a type code PR.
Sapphire and SapphireOne Payroll / HR is designed to complement Sapphire and SapphireOne Financials. Sapphire and SapphireOne Payroll operates with all the same standards and methods as Sapphire and SapphireOne Financials, including all reporting layouts.
Resource and project time sheets may also be directly imported into Sapphire and SapphireOne’s payroll / HR system.
Payroll / HR transfers data to financials using a general ledger journal – GJ, or Vendor Invoice- VI.
Sapphire and SapphireOne provide control of depreciation as well as the management of the purchase and sales of your company’s assets. Asset depreciation is calculated on a company basis and an Australian Taxation Office – ATO standard rate which is the rate that is transferred to your general ledger. The system uses a general ledger journal- GJ, and vendor invoice – VI, when transferring the data to the general ledger.
Sapphire Single User is a stand-alone software package oriented towards the small business operation which assists in the management of their accounting procedures.
SapphireOne Client/Server for medium to large sized business. This is the most popular product which has the capability to support multiple companies around globe.
Sapphire Web Pack solution is for small, medium and large sized business when remote access to your data file is required from the web with devices that have browsers.