Inquiry Functionalities in Inventory Mode

The Inventory Mode links to the General Ledger through the Invoices file and then through the Transactions file. SapphireOne Inventory acts like the General Ledger in the Accounts Mode, but with substantially more information and more transaction levels being used.

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SapphireOne Inventory Mode - Inquiry

Inventory – Sales

  • Transaction Inquiry

    The transaction inquiry function presents a window that contains all the current orders, invoices etc entered through the sales menu.  Each column in transaction section shows information from particular fields of the invoice. Transactions are listed by default in order of entry with the most recent transactions at the top.

  • Transaction Line Inquiry

    The transaction line inquiry screen ( Sales Line Inquiry), displays a complete list of the line items entered in the invoice Transaction screens. By default the list is first presented to the user sorted by the standard method  alphabetically by inventory ID. Transactions can be sorted and reported on from the Transaction line inquiry and these are not modifiable in SapphirOne

  • Sales People Inquiry

    At SapphireOne the number of sales people displayed in the list will depend on the type of access to the sales people inquiry function granted by SapphireOne administrator.

  • Client Inquiry

    This function is identical to the Client Inquiry in Accounts mode. The initial Client inquiry screen presents a windows that contains a list displaying some of the basic details about each Client. This will allow you to easily select the required client for additional viewing or modifying.

Inventory – Purchases

Inquiry functions enables you to search the SapphireOne Database and find a Record Transaction or a particular group of Records Transactions for viewing. The three Inquiry screens are: Transaction Inquiry, Transaction Line Inquiry , Vendor Inquiry.


  • Transaction Inquiry

    Purchases Transaction inquiry is an inquiry screen that contains all the various types of transaction that can be generated in the inventory-purchasing mode, these include requisitions (RVI’s), orders (OVI’s), purchases (PVI’s) and inwards goods (PGJ’s).

  • Transaction Line Inquiry

    The transaction Line inquiry window displays all of the individual lines items entered in the invoicing function from a vendor Requisition to Cash return.

  • Vendor Inquiry

    At SapphireOne Inventory module’s purchase section’s vendors screen are used for payroll purposes are not displayed to a user without specific access to Payroll.

Inventory – Inventory

  • Transaction Inquiry

    Transaction inquiry displays a window that contains all the current adjustments entered through the inventory menu.

  • Stocktake Lines Inquiry

    This inquiry windows displays the line items entered in the invoice screens. It list all stock lines and allows full detailed reporting on all adjustments.

  • Inventory Inquiry

    The inventory inquiry list screen display a list displaying the basic details of you inventory items allowing for easy selection of any of your individual inventory records for additional viewing and modification. It is commonly referred to as a Base inventory inquiry.

  • Inventory Location Inquiry

    Except when logged in as a master user, an inventory Locations Inquiry is Company specific and to only inventory Location data applicable to the company users are logged into will be displayed. The inventory location inquiry is where alternations to your inventory items may be made on a location by location basis.

  • Inventory Class Inquiry

    The inventory class inquiry allows the grouping of the inventory items into standard areas allowing the production of reports from the inventory file to be sorted into different orders.

  • Pricebook Inquiry

    The establishment of price books in a data file s a twostep process.  The function of price book is to allow the setting up of selective pricing on individual inventory items or classes which can be linked to clients, client classes, vendors, vendor classes and projects.

  • Location Inquiry

    Inventory location inquiry and this location inquiry are not same. Location can be setup differently such as single location, multiple location. For example. in the bondi bue data file there are two locations for Sydney , 0 and A.

  • Serial Number Inquiry

    This screen summaries the inventory items with serial numbers that have been entered.

  • Bill Of Materials Inquiry

    This function lists the build details that make up an item.

  • Matrix Inquiry

    The matrix inquiry is directly linked to the creation of table items in the controls page of an inventory inquiry.

  • Open to Buy

    Open to buy is merchandise budgeted for purchase during a certain time period that has not yet been ordered.