SapphireOne Job Projects
Job Project delivery with financial clarity
SapphireOne Job Projects unifies costing, scheduling, and billing so your organisation can track work in real time and invoice with confidence across Costs, Resources, Inventory, Job Projects, and History.
Capture labour accurately in Resources with integrated timesheets that post directly against the job project for budget versus actuals and downstream billing, whether you prefer project-centric PR timesheets in Web Pack, resource-centric RS timesheets in Web Pack, or core time entry within Job Projects for tighter control and auditability.
Maintain financial integrity in Costs by aligning Job Project G/L entries with your chart of accounts, ensuring costs and revenue flow cleanly to SapphireOne Accounts for period-end reporting and profitability analysis.
Strengthen delivery accuracy by linking Inventory usage and allocations to job projects, so materials are controlled, traceable, and reflected correctly in WIP and billing.
Use Job Projects to manage project structure, progress, and billing rules consistently, supporting approvals and faster invoicing with fewer manual hand-offs.
With History capturing time-based Job Project transactions for review and audit support, SapphireOne Job Projects enables progressive billing, clearer WIP visibility, and stronger margin protection from planning through to close.
Job Projects | Costs
Projects perfected, profits protected, promises delivered
SapphireOne Job Projects Costs delivers disciplined project cost control from commitment through to posting, helping your organisation protect margin, monitor exposure, and maintain clear work-in-progress visibility. It supports project-based purchasing, vendor cost capture, and cost reporting so finance and project teams can work from aligned, current information.
Commit spend early by raising an Order Vendor Invoice against the relevant Parent Project or Project Task. Preserving line-level links helps support accurate allocation, forecasting, and risk visibility before vendor costs are fully realised.
When vendor invoices are received, post actuals using a Job Project Vendor Invoice, attaching supporting documents, applying the correct dates and terms, and allocating inventory or expense lines as required. This gives project managers and finance teams a clearer view of committed and actual costs throughout the project lifecycle.
Monitor exposure with Project Risk controls and review costs using Job Project Cost inquiries, Dashboards, and Show Reports. Teams can analyse activity by job project, task, General Ledger account, or period to identify cost pressure early and maintain stronger oversight.
Combined with Purchase Inwards Goods Journal and Purchase Vendor Credit, the Job Projects Costs toolkit provides end-to-end governance, reliable reporting, and period-end certainty across your project portfolio.
Job Projects | Resources
Time capture that powers billing
SapphireOne Job Projects Resources aligns project time capture with billing, Payroll/HR, and work-in-progress reporting so labour flows cleanly to costs and invoicing. It helps your organisation attribute labour accurately, improve resource visibility, and reduce delays between time worked, time approved, and time billed.
Enter job-centric time using Job Project Time Sheet, selecting the relevant Resource and Job Projects IDs to ensure every line is accurately attributed for budgets, reporting, and project review. This supports cleaner labour costing and stronger visibility over resource utilisation.
For resource-led entry, Resource Time Sheet provides the inverse view, allowing users to log effort against job projects while inheriting master data to reduce errors and speed posting. This is useful where teams manage work primarily by employee, contractor, or resource group.
Users can review and amend in-progress entries through Open Time Sheet, which surfaces unposted records for quick updates before Payroll/HR processing, project costing, and client billing. This helps reduce incomplete entries and improves confidence before transactions are finalised.
For browser-based users, Sapphire Web Pack provides Time Sheet – PR for job-project-based entry and Time Sheet – RS for resource-based entry. Both support the flow of labour information into Job Projects and Payroll/HR, helping accelerate approvals and shorten the time from work performed to invoice-ready data.
Job Projects | Inventory
Job Project inventory with audit‑trail clarity
SapphireOne Job Projects Inventory gives project managers controlled material allocation and real-time visibility of usage so budgets, resources, and work-in-progress remain accurate. It supports disciplined handling of project-linked inventory, helping prevent overruns and giving teams a clearer view of material commitments.
Reserve inventory in advance with Inventory Allocation Journal, allocating specific items to a Job Project so they are earmarked for project use. Notes, document attachments, quantities, and rates can support traceability and costing accuracy on each line.
For holistic oversight, the Job Projects inventory layer supports allocation and material tracking alongside bill of materials reporting. This helps project teams monitor the relationship between labour, resources, and materials while maintaining a more complete operational view of each job project.
Posting flows cleanly to financials by maintaining job-project-linked General Ledger accounts, ensuring materials and related costs feed into Accounts for period-end reporting and profitability analysis.
The result is an auditable, fit-for-purpose inventory process designed for complex job projects, practical cost control, and executive-grade financial reporting.
Job Projects | Job Projects
Project delivery with financial precision
SapphireOne Job Projects provides end-to-end control for job project setup, billing, and performance analysis, giving executives and project managers decision-ready insight. It connects project scope, costs, resources, inventory, invoicing, and reporting in one structured operational area.
Create and manage Parent Project and Project Task records with consistent IDs and master data to structure scope, resources, delivery stages, and financial accountability. This helps ensure activity is organised before costs, time, and invoices are processed.
Raise a Job Project Client Invoice to bill inventory and resource transactions with detailed information on the relevant details and lines. Where adjustments are required, issue Job Project Client Credit using the same governed approach to maintain auditability and client account accuracy.
Monitor exposure using Project Risk, and review outcomes with Job Project Financials Report, Dashboards, and Show Reports. Teams can analyse budgets, timelines, work-in-progress, and profitability by job project, task, or period.
Designed as the operational hub for Job Projects, this area connects costs, resources, and inventory while maintaining control across your job project portfolio.
Job Projects | History
Full Visibility of Job Project History
SapphireOne Job Projects History delivers audit-ready oversight of prior job project activity so finance teams and project management offices can verify, investigate, and remediate with confidence. It supports stronger governance by keeping historical project information available for review, reporting, and assurance.
Review historical timelines to trace milestones and sequencing across each Job Project, with filters and reporting available for targeted analysis and board packs. This helps stakeholders understand project progression and identify the records behind reported outcomes.
Validate labour records through historical timesheet review, using single-line or audit-style reports to confirm hours, rates, and attribution before close. This supports accurate Payroll/HR processing, client billing, and project cost analysis.
When a governed correction is required, use the appropriate retrieve-to-current workflow to bring selected job project transactions forward for reversal or re-allocation. This helps preserve the audit trail while allowing controlled correction of project activity.
Keep periods clean by running Period End for Job Projects only after reports, audits, and backups are confirmed. This supports accurate carry-forward, stronger work-in-progress control, and faster, cleaner closes.
The result is reliable job project history that supports executive-grade reporting, stronger assurance, and more confident project portfolio management.