SapphireOne Payroll/HR

SapphireOne Payroll/HR Payroll streamlines end-to-end payroll processing with governed workflows, auditable outputs, and clean integration with Accounts. It helps your organisation manage each payroll cycle with greater accuracy, from pay run preparation through to posting, reporting, payslips, and EFT file generation.

Start each cycle with Initiate a New Pay Run, then review and refine the relevant Working Transactions. This allows payroll teams to update hours worked, allowances, deductions, timesheets, future leave records, commissions, and other payroll details for the current pay run only, without permanently changing the employee’s standing payroll data.

When the pay run is ready, use Execute a Pay Run to post payroll transactions to employee history, update accounting totals, and generate the required General Ledger journals and transactions automatically. This supports a controlled connection between Payroll/HR and financial reporting.

During processing, SapphireOne can generate payslips, create EFT files, send batch emails, and produce selected payroll reports, depending on the options chosen by the user. Guided prompts and confirmation alerts support review before the pay run is finalised.

Maintain accurate leave balances with Quick Leave Info for leave visibility and Update Period Leave for period adjustments where required. Together, these controls help reduce manual effort, improve compliance, and deliver timely, accurate payroll across your organisation.

SapphireOne Payroll/HR Administration centralises payroll setup and governance so your organisation can maintain accurate employee structures, employment conditions, allowances, deductions, and entitlement rules at scale. It provides the foundation for consistent payroll processing and cleaner reporting.

Standardise employment structures with Employee Classes so reporting and analysis remain consistent across larger workforces. This helps payroll, HR, and finance teams group employees logically and maintain clearer visibility across payroll populations.

Configure Award Entitlements before assigning them to employee records. SapphireOne supports the grouping of employees with the same employment conditions for Payroll/HR purposes, helping align wages, conditions, superannuation settings, rostered days off, and related entitlement details with your organisation’s rules.

Define compliant Employee Allowances and deductions with appropriate calculation methods, General Ledger IDs, and display controls so payslips, payroll journals, and payroll reports remain accurate and auditable.

When enterprise conditions change, use Update Award to revise remuneration and entitlements for selected employees efficiently. For period-end hygiene, use Update Period Leave to apply period adjustments across selected employees, helping keep opening, taken, and closing leave balances accurate before payroll reporting or close.

Together, these administration tools give your organisation governed control over employment structures, entitlements, payroll rules, and compliance settings across Payroll/HR.

SapphireOne Payroll/HR History gives finance and HR teams audit-ready oversight of prior pay activity with governed tools for review, investigation, and compliance. It supports payroll assurance by allowing authorised users to examine historical pay runs, employee transaction lines, superannuation reporting, and payslip evidence when required.

Review historical payroll data through History Payroll, where payroll transactions are organised by pay run. Use Find to target a specific employee or pay run, then verify allowances, deductions, and payroll details before close, audit review, or correction activity.

For line-level assurance, review Employee Transaction Lines in Payroll/HR History. This allows teams to examine individual historical pay run lines for a selected employee and transaction period, supporting detailed checks of allowances, deductions, hours, rates, and related payroll entries.

Produce superannuation reporting from Payroll/HR History where required to support lodgements, reconciliation, and audit evidence. Historical reports help your organisation validate payroll obligations and retain a clearer record of superannuation-related payroll activity.

When payslip evidence is required, generate payslips for current or historical pay runs using the available email or print distribution options and selected filters. This supports accurate delivery, employee record keeping, and audit support where payroll documentation must be reproduced.

In exceptional cases, such as a rehire or controlled status reset, use Clear TTD and History only under appropriate internal controls. Because this type of action can affect employee history and balances, it should be limited to authorised users and confirmed against your organisation’s payroll governance procedures.