Encrypt Vendor Card RSA Overview
The Encrypt Vendor Card RSA tool within SapphireOne, located at Utilities > Utilities > Maintenance Tools > Encrypt Vendor Card RSA, is a critical tool designed to enhance the security of vendor bank details, including SWIFT codes and BSB bank codes. This function is particularly beneficial for clients who have been using SapphireOne for many years, as it provides an additional layer of security that was not available historically given SapphireOne version one was introduced in 1986.
By encrypting these sensitive details, SapphireOne helps prevent fraud and unauthorised access, ensuring that only authorised users can view or modify vendor information.
Always create a backup of your SapphireOne data file before running the Encrypt Vendor Card RSA tool. This precautionary measure helps safeguard against potential data loss, ensuring that your information remains intact and recoverable.
Encrypt Vendor Card RSA Key Features
- Immediate Encryption – Utilising this tool will encrypt all vendor cards immediately. It is crucial to create a backup of your data before running the tool to prevent any data loss.
- Enhanced Security – The encryption of vendor bank details adds a new layer of security, preventing unauthorised users from accessing sensitive information. If a user without the necessary permissions attempts to view the details, the information will remain hidden.
- Automatic Logging – Every time a vendor’s details are accessed or modified, an automatic log is generated. This log is uneditable and retained for the life of your SapphireOne data file in a block chain format, providing a comprehensive audit trail.
- Historical Encryption – The tool allows for the encryption of historical vendor data that was not previously encrypted. This ensures that all vendor information, past and present, is protected.
- Change Tracking – Any changes made to vendor bank details are logged in the Accounts mode under history bank changes. This feature is particularly useful for identifying unauthorised changes, such as those resulting from a compromised email system.
About RSA Encryption
The RSA (Rivest–Shamir–Adleman) crypto system is employed to secure vendor bank accounts and credit card information within SapphireOne. RSA is a public-key crypto system that is widely used for secure data transmission. It relies on the practical difficulty of factoring the product of two large prime numbers, making it a robust choice for encryption.
How RSA Works
In RSA, the encryption process involves the use of two keys: a public key and a private key. The public key is available to anyone and is used for encrypting messages, while the private key is kept secret and is used for decrypting them. This system is based on the creation and publication of a public key derived from two large prime numbers, which remain confidential.
Messages encrypted with the public key can be decrypted only by someone who possesses the corresponding private key. This mechanism ensures that sensitive information remains secure, as only authorised individuals with the private key can access the decrypted data.
The security of RSA relies on the complexity of the factoring problem, which involves breaking down the product of two large prime numbers. As of now, there are no known methods to compromise RSA encryption if a sufficiently large key is used, making it a robust choice for securing data.
By following these guidelines and utilising the Encrypt Vendor Card RSA function, your organisation can significantly enhance the security of its vendor information, protecting against fraud and unauthorised access.
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