Viewing and generating Client ageing reports in SapphireOne is vital for monitoring outstanding receivables and managing overdue accounts. This process ensures that all ageing reports are accurately generated and utilised for effective receivables management. The process is as follows:
- Navigation – to Accounts Mode > Accounts Receivables > Accounts Receivables Reports and then select the Balances item. SapphireOne will open the Client Balances Reports print dialogue alert. From this print alert, the user may make the following selections:
- Share Destination menu – Select one of the following options as required: Printer, Custom Report, Quick Report, or CSV. If CSV is selected, the default spreadsheet application on your operating platform will open automatically.
- Report Type menu – This drop-down menu contains a wide range of report types, from Standard Balances through to Standard Balances in FX Currency. Select the Report Type that best suits your requirements.
- Report Sort Order – Use this menu to define how the report will be sorted. Options range from by ID to by Department, with a total of 13 sorting options currently available.
- Report Selection – This is a very important item when making your selections. For the options listed under this menu there are a total of three drop down menus where the user can select from a single Client, through to a group of Clients as required. A number of other options are included in these drop down menus as well.
- Checking – Review and verify each selection made from the drop-down menus above to ensure the report is configured correctly.
- Report Generation – Click the Process button to generate the report. Depending on the selected Share Destination option selected, SapphireOne will either display your operating platform’s print dialogue or launch the spreadsheet application with the requested data.
- Record List – Optionally, click the Record List button to view the Client Aged Balance Report immediately on screen.
The Custom Report and Quick Report options under Share Destination drop down menu provide advanced reporting capabilities, which are implemented in consultation with SapphireOne.
For more detailed guidance, refer to the Accounts Mode > Accounts Receivables > Accounts Receivables Reports > Receivables Balances Report, article.