Creating Vendor invoices in SapphireOne is essential for payments for goods or services provided. This process ensures that all Invoice details are accurately recorded and sent to Vendors promptly.
- Navigation – Go to Accounts Mode > Accounts Payables > Accounts Payables Data Entry and then select the Vendor Invoice item. Sapphire one will display the Vendor Invoice Entry screen ready for data entry.
- Details Page – In this page enter details for the invoice as follows:
- Transaction area – directly enter the Vendor ID if it is known or use wildcard search options. Type part of the ID followed by the @ symbol to search for the correct Vendor ID.
- Additional Details – Complete the necessary fields, in the transaction area including Invoice Nº, Date, General Ledger (GL) Account and Total.
- Payment area – Enter the Create Payment check box and Paid From bank account details as required.
- Destination area – Enter the GL account details as required.
- Saving – Finalise the invoice by clicking on the green tick button on the main toolbar. This will save and then close the new Vendor Invoice.
The vendor invoice can be reopened by going to Accounts Mode > Accounts Payables > Accounts Payables Inquiries > Payables Transactions and selecting the vendor invoice for viewing or modification if it remains un-posted.
For more detailed information, refer to the Accounts Mode > Accounts Payables > Accounts Payables Data Entry > Payables Vendor Invoice article.