Payslips

PaySlips Report Overview

The Payslips Report within the SapphireOne PayRoll/HR Mode allows for the reporting and printing of a variety of employee payslips.

When the Payslips report is selected from the PayRoll/HR Reports menu, SapphireOne will present a print dialog screen for the user to select and customise the criteria and data they would like included within the report.

Print Destination Menu

The Print Destination Menu allows the user to choose the destination for the Report, and select from the options which include Printer, Custom Report, Quick Report and Labels.

Printer Tells SapphireOne to send the report straight to the Printer. 
EmailThe report will be output in html format deployment in the body of an email.
Custom Report This allows the user to create a custom designed report. Once it has been created the user will be able to use this option from the Print Destination menu. 
Quick Report Selecting this option will open the Sapphire Quick Report function. 
Labels Selecting this option will open the Sapphire Label Design Report Editor, allowing the user to design Labels as required. Labels can be designed and printed on a sheet or roll.

Report Type Menu

Selecting the Report Type Menu option will enable the user to print different layout styles of the Details Report.

LaserWriterPrints Payslip in Laserwriter format to a LaserWriter printer.
Window EnvelopePrints Payslip for Window Envelopes & Laserwriter. Prints a Payslip message designed for putting in window envelopes. 
FE 04-324This prints on a half-page pre-printed format, suitable for Dot Matrix Printers. This payslip is labelled FE 04-324. 
Half Page Pay SlipPrints two payslips to a standard A4 page. 
Plain PaperPrints to plain paper on a standard A4 sheet. 
Plain Paper-2Second variation of plain paper pay slip.
Plain Paper-3Plain paper payslip with full line detail, limited on display of large payslips.
Multi-Currency PayslipThis is a pay slip that displays the employee currency rates, paysheet working currencies and payment bank account currencies on a single report for an employee. 
Plain Paper-4Plain paper payslip with full line detail, limited on display of large payslips.
Direct PrintPayslip in Direct Print format. Allows the user to design their own format for the report.
Custom PayslipAllows the user to design their own format for the report. To set up this report use Super Report Layouts in the SapphireOne Controls Menu.
Custom Payslip-2Second holder for the storage of a second custom payslip report.
Export Pay SlipAllows the user to export the payslip to a text file. 

Report Sort Order Menu

The Report Sort Order Menu allows the user to select from various sorting methods and criteria to organise data in different sequences while still maintaining the same fundamental report format. The user can sort data by:

No SortThis will display the Details Report in the order they are displayed.
By ID This will sort the order of the data by employee ID.
By SurnameThis will sort the order of the data by surname.
By Pay FrequencyThis will sort the order of the data by pay frequency.
By ClassThis will sort the order of the data by employee class.
By DepartmentThis will sort the order of the data by employee department.

Report Selection Menu

Last Pay NumberThis will sort the order of the data by the Last Pay Number.
Last PayThis will sort the order of the data by the Last Pay date.
Working TransactionsThis will only display data for current Working Transactions.
Active OnlyThis will only display records that are currently active.
All Records This will display all records, including inactive records.

Report Buttons

Print ButtonSelect this button to Print the Report.
Cancel ButtonSelect this button to Cancel the Report.
Record List ButtonSelecting this button brings up a list of all inventory items within the users SapphireOne data file. The user can then use the ‘command/F’ and ‘ctrl/F’ search function to search for the inventory item to be printed.
Options ButtonWhen active, the Options Button allows for even further customisation of the Report.
Queue ButtonSelecting this button will put the report in a Queue, allowing the user to select the time and day for the report to run and print.
Background ButtonSelecting this button allows the user to run the report in the background of the SapphireOne server, allowing the user to continue with other tasks while the report is generating.

The user also has the option to create custom reports using SapphireOne Quick Reports or Custom Reports. 


 You can review our Blog and YouTube channel for additional information and resources on SapphireOne ERP, CRM and Business Accounting software.

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