Condensed Pay Summary

Condensed Pay Summary Overview

The Condensed Pay Summary Report within PayRoll/HR Mode allows the user to print a variety of detailed reports applicable to a Pay Run.

When the Condensed Pay Summary Report is selected from the PayRoll/HR Reports menu, SapphireOne will present a print dialog screen for the user to select and customise the criteria and data they would like included within the report.

Print Destination Menu

The Print Destination Menu allows the user to choose the destination for the Report, and select from the options which include Printer, Custom Report, Quick Report and Labels.

Printer Tells SapphireOne to send the report straight to the Printer. 
Custom Report This allows the user to create a custom designed report. Once it has been created the user will be able to use this option from the Print Destination menu. 
Quick Report Selecting this option will open the Sapphire Quick Report function. 
Labels Selecting this option will open the Sapphire Label Design Report Editor, allowing the user to design Labels as required. Labels can be designed and printed on a sheet or roll.
CSVThis outputs a  CSV file that may be opened by an external spreadsheet application.

Report Type Menu

Selecting the Report Type Menu option will enable the user to print different layout styles of the Details Report.

CondensedThis report prints a summary of the payslips.
One Line Summary This report prints a one line summary of the Periods totals – hours, gross, allowance, deductions and net. 
Alternate Summary This report prints an alternate one line summary for the current pay run with the allowances & deductions broken down into before and after tax. 
One Page Summary This report prints a one page summary for the current pay run, with the allowances & deductions broken down into before and after tax. 
One Page Monthly SummaryThis report prints a one page summary of the months totals for the current period, with the allowances & deductions broken down into before and after tax. 
Monthly Summary This report prints an alternate one line summary of the months totals for the current period, with the allowances & deductions broken down into before and after tax. 
Verification Summary Pay Verification Summery Report before Payrun. This report prints a one line summary that is designed to be printed before the Pay Run for checking purposes, with the allowances & deductions broken down into before and after tax. 
Verification Report Pay Verification Summery Report before Payrun. This report prints a detailed summary of transactions and the totals for each employee, which is designed to be printed before the Pay Run for checking purposes, with the allowances & deductions broken down into before and after tax. 
Time Card by All. Class Time Card Verification Report before Payrun. This report provides the ability to print a Time Card Audit Report, by Allowance Class. 
Time Card Verification Time Card Verification Report before Payrun. This report provides the ability to print a Time Card Audit Report, by Custom Sort. 
Wide Verification Summary Wide Pay Verification Summary Report before Payrun. This report prints each employees details on a single line in landscape format. Included in the totals are Gross, Allowances, Deductions, Time, Time 1/2 and double time and holiday pay. 
Wide Verification Wide Pay Verification Summary Report before Payrun. As above but more details as it is 4 lines to an employee 
Verification Summary with SuperWide Pay Verification Summary Report before Payrun. Same as the Wide Verification Summary but with Superannuation included as the last column. 

Report Sort Order Menu

The Report Sort Order Menu allows the user to select from various sorting methods and criteria to organise data in different sequences while still maintaining the same fundamental report format. The user can sort data by:

No SortThis will display the Details Report in the order they are displayed.
By ID This will sort the order of the data by employee ID.
By SurnameThis will sort the order of the data by surname.
By Pay FrequencyThis will sort the order of the data by pay frequency.
By ClassThis will sort the order of the data by employee class.
By DepartmentThis will sort the order of the data by employee department.
By Department OnlyThis will sort the order of the data by employee department only.

Report Selection Menu

Last Pay NumberThis will sort the order of the data by the Last Pay Number.
Last PayThis will sort the order of the data by the Last Pay date.
Working TransactionsThis will only display data for current Working Transactions.
Active OnlyThis will only display records that are currently active.
All Records This will display all records, including inactive records.

Report Buttons

Print ButtonSelect this button to Print the Report.
Cancel ButtonSelect this button to Cancel the Report.
Record List ButtonSelecting this button brings up a list of all inventory items within the users SapphireOne data file. The user can then use the ‘command/F’ and ‘ctrl/F’ search function to search for the inventory item to be printed.
Options ButtonWhen active, the Options Button allows for even further customisation of the Report.
Queue ButtonSelecting this button will put the report in a Queue, allowing the user to select the time and day for the report to run and print.
Background ButtonSelecting this button allows the user to run the report in the background of the SapphireOne server, allowing the user to continue with other tasks while the report is generating.

The user also has the option to create custom reports using SapphireOne Quick Reports or Custom Reports. 


You can review our Blog and YouTube channel for additional information and resources on SapphireOne ERP, CRM and Business Accounting software.

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Allowance Totals