Transaction Summary

Transaction Summary Overview

The Transaction Summary report within the History menu of the SapphireOne Payroll/HR mode shows History Transactions totaled by Employee, in either summary form or more detail. It differs from the allowance totals period summary; in that it is based on history transactions rather than allowance totals. 

When the Transaction Lines report is selected from the History menu, SapphireOne will present a print dialog screen for the user to select and customise the criteria and data they would like included within the report.

When printing reports, the user should be aware that SapphireOne will assume that it is to print the selected report on all Employees that are currently active and in SapphireOne, the same as when a Employee Inquiry is performed. This may be from just a few employees but could extend to hundreds or even thousands.

Report Type Menu

Selecting the Report Type menu option will enable the user to print different layout styles of the Details Report.

SummaryThis Report in portrait format summarises the transactions for each employee. The allowances and deduction are totaled and then printed in a before and after tax grouping.
TransactionsThis Report in portrait format shows in detail, the totals for all of the lines that made up that pay. 

Report Sort Order Menu

The Report Sort Order Menu allows the user to select from various sorting methods and criteria to organise data in different sequences while still maintaining the same fundamental report format. The user can sort data by:

No SortThis will display the Details Report in the order they are displayed.
By IDThis will sort the order of the data by employee ID.
By SurnameThis will sort the order of the data by surname.
By Pay FrequencyThis will sort the order of the data by pay frequency.
By ClassThis will sort the order of the data by employee class.
By DepartmentThis will sort the order of the data by employee department.

Report Selection Options

Last Pay NoDefault SapphireOne will print from the last pay number in SapphireOne
Last PayThis option will print details from the Last Pay in SapphireOne.
Working TransactionsThis option will print details for working transactions only
Active OnlyThis option will print details from active employees only.
All Records This option will print details for all Employees, including inactive or terminated employees that are no longer working for the company.

Report Buttons

Print buttonSelect this button to Print the Report.
Cancel buttonSelect this button to Cancel the Report.
Record List ButtonSelecting this button brings up a list of all Employees within the users SapphireOne data file. The user can then use the ‘command/F’ and ‘ctrl/F’ search function to search for the Employees details to be printed.
Options ButtonSelecting the Options button will open a pop-up dialog which will allow you select a particular period or group of periods to report on. 
Queue ButtonSelecting this button will put the report in a Queue, allowing the user to select the time and day for the report to run and print.
Background ButtonSelecting this button allows the user to run the report in the background of the SapphireOne server, allowing the user to continue with other tasks while the report is generating.

The user also has the option to create custom reports using SapphireOne Quick Reports or Custom Reports. 


You can review our Blog and YouTube channel for additional information and resources on SapphireOne ERP, CRM and Business Accounting software.

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