The Deposits function allows users to view, check and print all deposits that have been entered into any of their bank account in SapphireOne. From this page, users are also able to enter new deposits if required. The Deposits function is found within Accounts Mode under the Process Tab.
The Deposits function within the SapphireOne Accounts Receivables Process Menu prints out a report of all Deposits that have been entered into the chosen Bank Account. This allows the user to enter new deposits, as well as check that all deposits have been entered correctly.
Bank Accounts Page
Bank Accounts Area
When the Deposit function is selected from the Accounts Receivables Menu, the user is presented with the above screen displaying the Bank Account IDs and Account Names. The user may select any Account and the select OK.
Bank Deposits Page
Bank Deposits Area
SapphireOne will then display a list of the deposits within the selected Bank Account as seen above. Select the required item or items to deposit by clicking on the transaction, or use the Mark All button to select all of the transactions on the screen. The Sequence is updated for the printed records. This number is displayed in the Bank Reconciliation.
The Controls Area at the bottom of the Deposits Page provides the user with options to enhance the efficiency of processing bank deposits. Additionally, these buttons allow the user to cancel or process the current bank deposits.
- Batch Total – Selection of transactions will increment the Batch Total in the bottom left corner of the screen.
- Mark All – Selecting this option will mark all of the bank deposits.
- Unmark All – Selecting this option will unmark all of the marked bank deposits.
- Look – Selecting this option will bring up a new interface that will display all the information about the highlighted bank deposit such as ID, type: cash payment (MP), cash receipt (MR), vendor payment (VP) or client receipt (CR), period, account, tax ect.
- Unmark Bank – Selecting this option will unmark any bank deposits that have been marked (✓ Mac or a + PC) for printing
- Load – This will load a record of marked bank deposits that have been previously saved.
- Save – This will save a record of all bank deposits that have been marked
- Cancel – Clicking the cancel button will remove any changes made to the Bank Deposits page and close the interface.
- Continue – Clicking the Continue button will open the Sort By screen (seen below) which allows for the selection of a sort order method for your bank deposits.
Once the Continue button is selected, you will be presented with a Sort By screen which allows for the selection of a sort order method for your deposits. Select an option.
Sort By Page
Sort By Options Area
The Sort By Page will provide the following options for printing the bank deposit report.
- By Entry Order – Selecting this option will sort the bank deposits by ascending entry order number.
- By Bank – Selecting this option will sort the bank deposits alphabetically by bank name.
- By Client – Selecting this option will sort the bank deposits alphabetically by client ID.
- By Amount – Selecting this option will sort the bank deposits by ascending total amount.
- By Internal Ref- Selecting this option will sort the bank deposits by ascending internal reference number.
Once the Sort by option has been selected, SapphireOne will display a print dialog for the user to print or save the report to a PDF.
SapphireOne will then display print dialog screen to configure as required.
Finally, SapphireOne will display a confirmation alert screen. When the user selects the Yes button SapphireOne will mark the deposits as entered to the Bank Account.