FX Details Report Overview
The FX Details report, accessible through the Accounts Mode > Accounts General Ledger > Accounts General Ledger Reports, offers a comprehensive overview of all existing foreign exchange accounts within your SapphireOne data file. It serves as a specialised version of the SapphireOne Details Report, focusing solely on the foreign exchange accounts within your organization’s General Ledger.
When you select the FX Details report from the General Ledger Reports Menu, SapphireOne will display a standard print dialog screen. This screen allows you to select and customise the criteria and data that you wish to include in the FX Details report. It provides you with the flexibility to tailor the report to your specific requirements, ensuring that you obtain the precise information you need regarding your foreign exchange accounts.
The user can select from the Share Destination, Report Type and Report Sort Order drop-down menus to determine their preferred FX Details Report layout. Reports are created using a combination of the selected metrics. The user also has the option to create custom reports using SapphireOne Quick Reports or Custom Reports.
Share Destination Menu (FX Details Report)
The Share Destination Menu allows the user to choose the destination for the Report, from the options as listed below.
| Printer | Selecting the Printer option from the default Share Destination menu and subsequently clicking the Process button, will instruct SapphireOne to send the report directly to the designated printer. |
| Custom Report | Alternatively, when the Custom Report option is chosen, SapphireOne immediately requests the location of an existing Custom Report to be used as a template when the Process button is is activated. SapphireOne then generates the report, incorporating the selected Custom Report as the template. |
| Quick Report | Selecting this option and then clicking the Process button will prompt SapphireOne to display the Quick Report screen, allowing the user to set up a quick report. For detailed instructions on setting up this report, please follow the link to the article on Quick Reports. |
Report Type Menu (FX Details Report)
Selecting an option as listed below from the Report Type menu will enable the user to print different layout styles of the FX Details Report.
| One Liner | This report supplies data similar to chart of accounts on a single line. |
| Two Liner | This report supplies the alternate coding as well as above data in the One Liner Report. |
| Four Liner | This report prints full specifications about each account excluding balances. |
Report Sort Order Menu (FX Details Report)
The Report Sort Order Menu allows the user to select from various sorting methods and criteria to organise data in different sequences while still maintaining the same fundamental report format. The user can sort data by:
| No Sort | No sorting performed, the report is printed as it is in the list on screen. |
| By Account ID | Sorted and totaled by each General Ledger Account ID. |
| By UDF-1 | Sorted and totaled by UDF-1. |
| By Alternate ID | Sorted and totaled by Alternate ID. |
| By Class | Sorted and totaled or group by Class. |
| By Department | Sorted and totaled or group by Department. |
Report Selection Menu
The Report Selection Menu allows for additional sorting of report criteria.
| All Records | This will display all inventory items, including inactive items. |
| Current Selection | This will display the current selection of items. |
Report Selection options
In SapphireOne, consistency in layout is maintained across all print dialog screens, ensuring users do not need to constantly adapt to varying layouts. However, it is important to note that the Report Selection options differ across print dialog screens.
For additional filtering of reports using criteria from cells within related tables, refer to the following details.
- Once users enter data into either the third or fourth data entry field below, the ‘Selected Records’ radio button will become active, indicating that additional filtering is being applied to the report.
- Directly beneath the Report Selection label, you’ll find two rows where you can establish additional selection criteria for your report. These rows consist of two drop-down menus and two data entry fields for user input. In each row, the first drop-down menu allows users to select from various cells within related tables in the data file.
- These options in the first drop-down menu may or may not pertain to the same cells in the same table in the second row. To access the available options in these two drop-down menus, simply click on the respective item to display the drop-down menu and make your selections as required.
- The second drop-down menu in both rows enables users to choose a mathematical option for each row. In this case, the available options are consistent and include the operators: Equals, Not equal to, Less than, Greater than, Between, Contains, and Does not contain. The last two columns in each row are where users input the data required for the mathematical calculations mentioned earlier.
- Typically, data is entered into the first data entry field. However, when selecting the Between option, data must be entered into both columns. This allows SapphireOne to filter the data based on the range defined by the user’s input in these two data entry fields.
Report Buttons
| Process | This process button will take the user to your operating platforms Print dialog screen. |
| Cancel | Select this to Cancel the Report. |
| Record List | Selecting this button brings up a list of all General Ledger items within the users SapphireOne data file. The user can then use the ‘command/F’ and ‘ctrl/F’ search function to search for the inventory item to be generated. |
| Queue | Selecting this button will put the report in a Queue, allowing the user to select the time and day for the report to run and print. |
| Background | Selecting this button allows the user to run the report in the background of the SapphireOne server, allowing the user to continue with other tasks while the report is generating. |
| Options | The Options Button will become available when the relevant configuration is selected. Otherwise the user will find that it is greyed out and so unusable. |
Report Example (FX Details Report)
