Tag: Payroll

Top Multi-Company Accounting Software for Complex Operations
SapphireOne multi-company accounting software provides global consolidation for multiple entities, locations, currencies and tax jurisdictions—all managed from a single, integrated application.

If you are already using integrated accounting software, you will know how critical it is for managing day-to-day operations. The challenge becomes far greater when you own or manage multiple legal entities. Multi-entity accounting introduces additional complexity around locations, currencies, compliance requirements and payroll obligations.

Traditionally, this has meant maintaining separate systems or databases for each company, manually reconciling results and hoping that group reporting, BAS and tax returns all balance. This approach is time-consuming, error-prone and difficult to scale.

SapphireOne has been designed specifically to address these challenges, offering unlimited multi-company accounting at no additional cost, with full consolidation available at the click of a button.

Accounting Software to Manage Multiple Companies

SapphireOne multi-company accounting software allows you to manage:
- Multiple legal entities
- Multiple locations per entity
- Multiple currencies
- Different tax jurisdictions and financial year-ends
All companies operate independently within a single data file, while still allowing for consolidated reporting and central oversight.

Key Advantages of a Single Data File
- No need to log in and out of separate company databases
- Centralised control of Accounts Payable, Receivable and reporting
- Shared Clients, Vendors and transactions where required
- Head office visibility across all entities and locations
Employees can be granted access to nominated companies only, enabling them to view inventory, customers, invoices, orders and documents across multiple locations and devices, while maintaining strict data security.

Each company maintains its own financial integrity, with individual financial statements and reports. Group-level reporting and access can be restricted to corporate management to preserve governance and control.

Payroll Software for Multiple Companies

SapphireOne includes Payroll and HR as a fully integrated mode within the application, making it easy to manage payroll across multiple companies without separate systems.

Multi-Company Payroll Capabilities
- Process multiple payrolls across multiple companies
- Allocate employee costs across different companies
- Assign employees to multiple locations within a company
- Split wages and on-costs across entities and departments
- Ensure compliance with Federal and State regulations
This flexibility is particularly valuable for organisations with shared staff, centralised payroll teams or complex organisational structures.

Run Unlimited Companies at No Additional Cost

1. No Additional Licences Required

SapphireOne includes multi-company functionality as standard. Users can operate an unlimited number of companies within a single data file, with no additional licence fees.

Where multiple companies exist, relevant data entry screens display a multi-company option, allowing transactions to be split across companies and projects as required.

2. Flexible Multi-Currency Support

For organisations operating internationally, SapphireOne allows you to:
- Set a local trading currency for each company
- Buy and sell in multiple currencies
- Choose a preferred display currency within the application
This ensures accurate reporting while supporting global operations.

3. Multiple Federal and State Tax Jurisdictions

SapphireOne supports:
- Different tax jurisdictions per company
- Separate financial year-ends
- Independent compliance requirements
Each entity remains compliant within its own regulatory framework while still forming part of a consolidated group.

4. Centralised Multi-Company Reporting

Because all entities reside in a single data file, SapphireOne enables:
- Consolidated group reporting
- Cross-company financial analysis
- Centralised access to reports and dashboards
This provides management with real-time visibility across the entire organisation.

Simplify Multi-Company Accounting with SapphireOne

Multi-company accounting software is essential for organisations managing multiple entities across different locations and jurisdictions. Consolidating accounting, payroll and operational data into a single, integrated application reduces complexity, improves accuracy and supports scalable growth.

To find out more about SapphireOne integrated ERP, CRM and Business Accounting application and the benefits of multi company accounting software, please feel free to get in touch with a member of our team – we’re always here to help!
April 21, 2021
How to Process JobKeeper Payments in SapphireOne Payroll
The JobKeeper Payment is a wage subsidy made to eligible businesses, charities, and not-for-profits affected by the Coronavirus to help them retain employees. Payments under the scheme apply from 30 March 2020 to 27 September 2020.

Employers who choose to participate must nominate all eligible employees. Participation is an all-in or all-out decisionfor eligible employees and cannot be applied selectively.

If you intend to participate, you should register your interest on the Australian Taxation Office (ATO) website to receive updates and instructions on how and when to claim payments. Employers were advised to enrol and pay employees by 30 April 2020 to claim earlier periods, with a final enrolment deadline of 30 May 2020.

Before processing JobKeeper payments in SapphireOne, it is important to understand eligibility criteria, employer responsibilities, and payment rules. Note that JobKeeper reimbursements are paid by the ATO one month in arrears.

Eligibility Criteria for JobKeeper Payments

To receive JobKeeper payments, both the employer and the employee must meet all eligibility criteria.

Employer Eligibility

Employers are eligible if they are businesses (including companies, partnerships, trusts, and sole traders), charities, or not-for-profits that meet all of the following conditions:
1. Have a turnover of less than $1 billion and have experienced a 30% or greater reduction in revenue, or
2. Have a turnover of $1 billion or more and have experienced a 50% or greater reduction in revenue, and
3. Had at least one eligible employee on 1 March 2020, and
4. Continue to employ eligible employees (including stood-down or re-hired employees) during all relevant JobKeeper fortnights, and
5. Are not listed in any ineligible business categories.
Example – Turnover Test Period

John operates a software company and applies for JobKeeper during the first fortnight of the scheme, which ends on 12 April 2020.

The turnover test period can be either:
- The month of March 2020 or April 2020, or
- The quarter from 1 April 2020 to 30 June 2020.
Example – Relevant Comparison Period

John compares his turnover to the same period in 2019:
- April 2020 is compared with April 2019, or
- The quarter from 1 April 2020 to 30 June 2020 is compared with 1 April 2019 to 30 June 2019.
Further details are available on the ATO website.

Employee Eligibility

Employees are eligible if they are currently employed and meet all of the following conditions:
1. Were employed by an eligible employer on 1 March 2020 (full-time, part-time, or fixed-term), or
2. Were a long-term casual employee employed on a regular and systematic basis for at least 12 months and not permanently employed elsewhere, and
3. Were 18 years or older at 1 March 2020 (special rules apply for younger employees), and
4. Were an Australian resident or a Subclass 444 visa holder who was an Australian resident for tax purposes, and
5. Did not receive government parental leave, Dad and Partner Pay, or workers’ compensation payments during the relevant JobKeeper fortnight.
Read More on Eligible Employees

Responsibilities of Employers and Employees

Employers must provide each eligible employee with a JobKeeper Employee Nomination Notice. This notice confirms the employer’s intention to participate and requests employee consent to be nominated.

These forms:
- Must be retained as business records
- Do not need to be submitted to the ATO
The notice can be accessed via following link:
JobKeeper Payment Employee Nomination Notice

Employers are also required to make monthly declarations through the ATO Business Portal, reporting eligible employees and turnover via STP and SBR2.

How Much to Pay Under JobKeeper

Employers must pay a minimum gross amount of $1,500 per fortnight to each eligible employee, with PAYG tax withheld as applicable.

Key payment rules:
- Employers are reimbursed a maximum of $1,500 per fortnight per employee
- If an employee normally earns less than $1,500, the employer must pay a top-up to reach the minimum amount
- Failure to pay the full $1,500 forfeits the JobKeeper claim for that employee for that fortnight
The first JobKeeper fortnight commenced on 30 March 2020 and the final fortnight ends on 27 September 2020.

All JobKeeper payments:
- Are assessable income to the business
- Are deductible under normal tax rules
- Are not subject to GST
- Do not require compulsory superannuation contributions on the JobKeeper component
How to Process JobKeeper Payments in SapphireOne

There are five setup steps required the first time you process JobKeeper in SapphireOne. Steps 1–3 only need to be completed once.

Step 1 – Create a JobKeeper Allowance

Go to Payroll > Administration > Allowance > Create New

Create a new allowance with the following values:
- Type ID: JK
- Description: JOBKEEPER-TOPUP
- Type: Before tax
- Multiplier:
  - 750 (weekly), or
  - 1500 (fortnightly), or
  - 3250 (monthly)
- Calculation Method: Fixed amount, Allowance
- Payment Summary / STP Position: Allowance A (Other)
Step 2 – Set JobKeeper Start Date for Employees

Go to Payroll > Administration > Employee > Select Employee > Details > Controls > JobKeeper 2020
- Enter the JobKeeper start date
- Leave the finish date as 00/00/00
Step 3 – Add JobKeeper to Payment Summary Configuration

Go to Utilities > Controls > Company > Modify Company > Details > Allowances
- Add JobKeeper to the appropriate Allowance field
Step 4 – Apply JobKeeper Pay Item to Eligible Employees
Only apply the JobKeeper allowance to employees who:
Earn $1,500 or less per fortnight, or
Have been stood down
Go to Payroll > Payroll > Working Transaction
- Select the employee
- Add JobKeeper to the Working Paysheet
- Click Recalculate
Step 5 – Run the Pay Run

Go to Payroll > Payroll > Pay Run
- Select employees
- Process payroll as normal
After processing:
- Review the payslip to confirm tax treatment
- Submit the payroll event via SapphireOne Single Touch Payroll to the ATO
JobKeeper processing in SapphireOne ensures compliant payroll handling, accurate STP reporting, and streamlined reimbursement tracking during the subsidy period.
April 28, 2020
Reporting Fringe Benefits and Superannuation Through STP in SapphireOne
All Not For Profit organisations reporting through Single Touch Payroll (STP), can choose how they would like to report fringe benefits amount (RFBA) and employer super contributions (RESC). These fringe benefits are reportable if the total taxable value exceeds the threshold set by the ATO.

There are two options available through STP:
- OPTION 1– If you choose to provide your employee’s RFBA and RESC amounts at each payroll or update event, you’ll need to include the amount for each pay run event and amounts for each subsequent payroll event, even if the amounts remain the same. If you choose to provide your employee’s RFBA and RESC amounts at each payroll or update event, you’ll need to include the amount for each pay run event and amounts for each subsequent payroll event, even if the amounts remain the same.
- OPTION 2- You can choose to provide RFBA and RESC amounts through an update event as part of the finalisation process at the end of the financial year.
Payment summaries

If you have chosen not to provide RFBA and RESC amounts through STP, you’ll need to:
- provide employees with this information on a payment summary
- submit a Payment summary annual report to ATO.
How to report fringe benefits and super with STP

If you use Single Touch Payroll (STP), your end-of-year reporting may be different for recording your employee’s:
- reportable fringe benefits amount (RFBA)
- reportable employer super contributions (RESC).
Where year-to-date RFBA and RESC are provided through a payroll or update event during the year, you’ll need to report these amounts for each following payroll event, even if the amounts remain the same.

Alternatively, you may report these amounts through an update event as part of the finalisation process at the end of the financial year.

Guides from the ATO
July 12, 2019
Australian Taxation Office – Single Touch Payroll Reporting Requirements
Single Touch Payroll (STP) represents a significant step forward in simplifying payroll reporting to the Australian Taxation Office (ATO). While there has been considerable discussion — and some concern — around STP, many businesses can comply simply by updating their existing payroll software or selecting a compliant solution.

SapphireOne was the first ERP provider worldwide to achieve full STP accreditation on 1 May 2018, allowing our clients to benefit from compliant payroll reporting well ahead of the mandated deadlines.

What Is Single Touch Payroll?

Single Touch Payroll requires employers to report payroll information directly to the ATO after every pay run. This includes:
- Wages and salaries
- PAYG withholding
- Superannuation liabilities
STP became mandatory for:
- Employers with 20 or more employees from 1 July 2018
- Employers with 19 or fewer employees from 1 July 2019
Under STP, employers no longer submit annual payment summaries. Instead, payroll information is sent to the ATO each pay run, and employees access their details directly through myGov.

SapphireOne STP Integration in a Few Easy Steps

SapphireOne has fully integrated Single Touch Payroll into its Payroll and Accounting modules, ensuring compliance with minimal effort.

Step 1: Set Up Your Auskey in SapphireOne

If you cannot locate your Auskey, contact the SapphireOne Support Team for assistance.

If you have your Auskey, follow these steps:
1. Open Utilities Mode
2. From the top menu, select Controls > Company
3. Click on your company in the Company Inquiry screen
4. In Utilities Mode, select More Details
5. In the SBR section (bottom-right):
  - Enter your Auskey file in Keystore File
  - Enter your Auskey password in Keystore Password
6. Enter the required contact details
7. Click Upload
You are now ready to process Single Touch Payroll.

Step 2: Submit Single Touch Payroll to the ATO
1. Open Payroll Mode
2. From the top toolbar, select History > Pay Run Log / STP
3. Highlight the pay run you wish to submit
4. Click STP Submit (bottom of the screen)
5. Return to the Pay Run Log / STP screen
6. Highlight the same pay run
7. Click STP Get Result
You will receive a confirmation alert once the report has been successfully submitted to the ATO.

Compliant Payroll at Your Fingertips

With SapphireOne, Single Touch Payroll compliance is built directly into your ERP system, ensuring accurate reporting, reduced administration, and peace of mind.

For more information regarding improvements and features within the latest release of SapphireOne Business Accounting Payroll Software please contact our office on (02) 8362 4500 or request a demo.
January 30, 2019
SapphireOne Trademark Name and Logo Registered in US and Australia
Justice Bromwich in the Federal Court of Australia made orders restraining Sapphire Systems Pty Ltd from infringement of our Sapphire Trade Mark

In May 2017, Justice Bromwich in the Federal Court of Australia made orders restraining Sapphire Systems Pty Ltd from infringement of our Sapphire Trade Mark – View a copy of the orders.

An order was subsequently made that Sapphire Systems was required to pay us $20,000 and also pay our legal costs incurred in the proceedings.

Our company SapphireOne Pty Ltd was delighted to have its concerns of unauthorised infringement of its intellectual property rights vindicated in such a fulsome way.

We were represented by the following legal team:
- Bart Adams of Adams & Co Lawyers – adamsandco
- Barrister Andrew Fox – 5wentworth.com/junior-counsel/andrew-fox
- Barrister Anna Spies
SapphireOne is an Australian company distributing globally providing an all-inclusive software application for managing Enterprise Resource Planning (ERP), Contact Relationship Management (CRM) and Document Management System (DMS). These offerings consist of a standalone Single User application named Sapphire, our Client Server application named SapphireOne and our Sapphire Web Pack solution. With our clients established globally, SapphireOne has been providing business freedom since 1986.

We registered our Trademark ‘Sapphire’ in 1994, this was our first Trademark registration initially registering it in Australia.

In 2001 we registered our ‘SapphireOne’ trademark. The additional name was brought about by the merger of the Sapphire Financials, Sapphire Assets, Sapphire Point of Sale (POS) and Sapphire Payroll Human Resources (HR) into a single application, hence we added the ‘One’ to signify the unification of all four applications into one.

From this point onwards our Single User standalone application has been known as Sapphire, our client server application has been known as SapphireOne, our html web server has been known as Sapphire Web Pack.

For a sneak peek at the full capabilities ERP, CRM, Accounting Software, Human Resources, Payroll, Assets and Document Management, check out SapphireOne and request a live demo, it is everything you’ll ever need to make your company management a success. Know more about us
June 19, 2018
Accelerate Your Warehousing, Distribution and Logistics Business Enterprise with SapphireOne ERP

Warehousing, distribution and logistics businesses have a critical need to manage their inventory in a timely and efficient manner. When shipping direct to retailers or customers your ERP solution becomes mission critical for the smooth ongoing operation of your business enterprise.

SapphireOne will meet all your warehousing, distribution and logistics requirements with integrated EDI/API functionality. Our large range of API vendors include freight forwarders, courier companies and various third-party transport and distribution operators. The SapphireOne ERP has everything inbuilt that a warehousing, distribution and logistics business needs, and can help you to create the highest level of efficiency at the lowest cost of operation for your warehousing, distribution and logistics business enterprise.

Some examples of the built-in functionality include unlimited barcodes per item, unlimited images per item, bill of materials with unlimited levels, serial batch control, multiple costing types, material resource processing (MRP), material safety data sheets (MSDS) bin/bay management, multi-location, multi-warehouse, SSCC labelling.

SapphireOne Suitability

SapphireOne ERP is perfect for SMEs and large companies for the wholesale Warehousing, Distribution and Logistics business enterprises

SapphireOne ERP is suitable for large companies, as well as small and medium-sized enterprises (SMEs) providing extremely high quality information in real time covering all your inventory requirements.

Wholesale distribution and logistics is an extremely competitive market place, it is critical that when dealing with all your inventory needs it is handled in real time.

SapphireOne’s inventory management functionality tracks stock movements quantifying the volume while simultaneously tracking bin and bay management of all inventory items throughout the warehouse.

SapphireOne Integration

SapphireOne ERP is an integrated Accounting, Payroll/HR and Inventory Management software solution

At SapphireOne we understand that a wholesale, distribution and logistics business needs to have integration between financials, warehousing, and a full range of customer and supplier information to help anticipate future needs.

SapphireOne ERP system offers an integrated accounting, payroll/HR, inventory management software solution that is perfect to increase efficiency in your warehousing, distribution and logistics business enterprises.

SapphireOne allows you to analyse Payroll/HR expenses and employee productivity to help control costs and review expense distribution.

SapphireOne can facilitate the design of an efficient warehouse, distribution and logistics system to create the foundation of an efficient supply chain, one that can service your customers in real time.

For the full capabilities of the ERP, CRM, Accounting Software, Human Resources, Payroll, Assets and Document Management, check out the SapphireOne website and request a live demo.

SapphireOne – We have the Power to back you. Find Out More Details

June 8, 2018
SapphireOne Is Certified for ISO 27001:2013
In April 2018, SapphireOne successfully achieved certification to ISO 27001:2013, the internationally recognised standard for Information Security Management Systems (ISMS). This certification provided independent confirmation that SapphireOne’s approach to information security met rigorous international standards.

ISO 27001 certification requires organisations to adopt a structured and systematic approach to managing sensitive information. This includes identifying security risks, assessing threats and vulnerabilities, and implementing appropriate controls to minimise risk and protect information assets.

To achieve ISO 27001:2013 certification, SapphireOne demonstrated that it had implemented a comprehensive framework of information security controls and governance processes. These processes were designed not only to address current risks but also to ensure that security controls remained effective and relevant as the organisation and technology environment evolved.

The certification confirmed that SapphireOne had established, documented, trained, maintained, and supported its enterprise resource management platform in accordance with ISO standards. In particular, SapphireOne’s Information Security Management System addressed the three core principles of information security:
1. Confidentiality – Ensuring that information was protected from unauthorised access, disclosure, or use by individuals, entities, or processes.
2. Integrity – Maintaining the accuracy, consistency, and reliability of information throughout its entire lifecycle.
3. Availability – Ensuring that information remained accessible and usable on demand by authorised users.
By attaining ISO 27001:2013 certification in 2018, SapphireOne reinforced its commitment to protecting client data and maintaining robust security practices across the development, implementation, training, maintenance, and support of its ERP, CRM, and Business Accounting Software suite.

At the time of certification, SapphireOne continued to be recognised as an industry leader in both functionality and feature depth, with information security forming a core part of its enterprise offering.

For further detail, the original announcement was published on the SapphireOne Blog in April 2018.
April 11, 2018
SapphireOne’s 12 Zen Things Every Business Owner Should Know
Inspiration can be found anywhere and in anything, if you have a learning heart and you can find inspiration from a quote, a picture, a task, nature, people around us etc. SapphireOne 12 Zen Things leads to improvement whether it is at work or at home and it teaches you to experience life in a better way.

The monks and sages follow some ‘way of life’ that help them in their concentration and to live a simpler life. These ways are not just for monks but can be applied to anyone who want to become a productive human being both at work and in life.

SapphireOne 12 Zen things that are to be followed by everyone:
1. Do one thing at a time policy – SapphireOne always follow ‘Do one thing at a time policy’ as it helps to focus and helps to improve day to day business activity. It’s not just the number of hours we’re working, but also the fact that we spend too many continuous hours juggling too many things at the same time. It’s the simplest thing we follow at SapphireOne.
2. Do it slowly and deliberately – Take your time and commit yourself to whatever you are doing or whatever you want to do. SapphireOne helps to improve the employee’s performance by encouraging them to involve themselves in their work and do their tasks perfectly. We like to keep things simple both with our clients and employees.
3. Do it completely – SapphireOne follows the simple way of moving on to the next task only after completing the first task as it gives a sense of achievement and fulfilment. We dedicate time to complete a task and totally commit to complete the task.
4. Do less – Like ‘too many cooks spoil the broth’ if you take up too many tasks, you won’t master one. Just be selective with your tasks and focus everything will work out as planned. At SapphireOne we inspire people to do the things that will add value to their work and helps in overall productivity of the individual and the group and organisation.
5. Put Space between things – Prepare a relaxed schedule for every task and take breaks if you complete the tasks within the schedule. A relaxed schedule will help you fully concentrate on the task and if takes longer time than you expected you can always have that back up time. SapphireOne always keeps space between the tasks and delivers the business within time.
6. Develop rituals – Rituals help everyone to focus on the things and they provide a sense of importance on things you’re working on. We at SapphireOne develop and follow that ritual either when dealing with our employees or with the clients and vendors.
7. Designated time for certain things – SapphireOne dedicates time for every important task and ensures that task is completed absolutely. We encourage our employees to dedicate sufficient time for daily business tasks and inspire the employees to spend time with their families. We provide that perfect work-life balance at SapphireOne.
8. Devote time to sitting – SapphireOne advocates everyone to dedicate some time to themselves and observe what’s happening around them. This is very important because it give the whole idea of what is the present status and what should be done to be productive or make oneself more useful to the group and organisation.
9. Smile and serve others – An integral part of SapphireOne is to serve and greet others with a smile. We encourage our employees to devote themselves to the client and give the customer a cherishing experience. We draw people to be kind to their fellow employees and the customers, like opening the door of communication and helping with the heavy lifting or carrying the files for them.
10. Concentrating on the task become meditation – Organised work place gives a sense of direction towards perfection and guides you in concentrating on the task and will help you focus on the task. We at SapphireOne create organised conditions both for our employees and the clients. We follow a sense of order and trained structure in our business dealings.
11. Think about what is necessary – We at SapphireOne focus on what’s important. We remove those unessential things that are not helping our employees, clients or business partners. We focus on that thing which will improve the client’s business and which will improve our productivity.
12. Live Simply – A perfect balance between customer satisfaction and business satisfaction is what we work for at SapphireOne. We dedicate time to our business and we encourage everyone to spend time with their loved-ones. We enjoy dealing with our clients and we value our relationships.
For a sneak peek at the full capabilities ERP, CRM, Accounting Software, Human Resources, Payroll, Assets and Document Management, check out SapphireOne and request a live demo, it is everything you’ll ever need to make your company management a success.
March 5, 2018
Book a Support Call Online with Sapphire Support System
We are excited to introduce our new Support framework, this development is for our existing Platinum and Diamond Support clients. With Sapphire Support System, our customers get better self-service and will see improved efficiency and faster resolution times.

To access our online support system,
1. log in to SapphireOne.com and select Support
2. Click on ‘Book A Support Call Now’ button for support booking
1. Enter your support code (Client ID + serial number)
2. Select GO
1. Fill in your contact details (or select from the prefilled options)
2. Select the date and time from the available appointments, add a description of your support query. You will receive an email confirmation of your appointment.
Implementing SapphireOne’s Support System will definitely bring an improved customer relationship (CRM) into Sapphire for both our clients and our technical support team.

As always, if you have any questions regarding these changes or any other queries don’t hesitate to reach out.

For a sneak peek at the full capabilities ERP, CRM, Accounting Software, Human Resources, Payroll, Assets and Document Management, check out SapphireOne and request a live demo, it is everything you’ll ever need to make your company management a success.

How to book a support call
January 22, 2018
Import Your Existing Data into SapphireOne with Reliable Migration

How Data migration works?

This allows you to import all your historical activities without spending hours of tedious data entry that could introduce new errors. It is difficult to maintain relationships between different data sets. SapphireOne allows you to pre-establish links and relationships between the data as it is imported.

The SapphireOne Application permits you to import data from any accounting software to SapphireOne ERP Software. If you want to only import Accounts, Contacts, Leads, Solutions or any of your custom object records, you have the option to use the SapphireOne API tool to do so.

Migration of your data from legacy systems or accounting software applications that you have outgrown is simple to do.

Getting Started

Now you’re ready to start importing your legacy systems or accounting software that you have outgrown into SapphireOne, just upload your legacy data into the SapphireOne Application.

Data exists in many formats so it is important to understand what data formats SapphireOne supports.

SapphireOne currently supports CSV, tab delimited and XML files. Any data not in these three formats will need to be converted to these formats prior to loading into SapphireOne.

For a sneak peek at the full capabilities of an ERP, Business Accounting Software, CRM system check out SapphireOne and request for a live demo, its everything you’d ever need to make management a breeze.
January 10, 2018
Complete Audit Trails Provide Accountability and Record Integrity

In SapphireOne all transactions that are not current are moved into a historical record which includes a complete audit trail for each and every transaction. In utilities mode there is a special function named audit trail which allows the user complete audit style tracking of all transactions in the system.

SapphireOne’s Complete Audit Trail of Historical Records

SapphireOne system provides a complete Audit Trail of Historical Records for every transaction.

Tracking the Employees Transactional Activities

All users have a log file which records what they do and when they do it, so that any alterations made to financial records are recorded in their log file as well as in the transaction itself.

In Addition, any general ledger account that is a bank account receives specific attention in the SapphireOne system. Any changes made by employees to these banking general ledger accounts are stored in a special log file that is unable to be altered by anyone, even those with administrative privileges. This record is not modifiable by any user and will remain a permanent part of the data file.

Better Risk Management

Large problem in the data file management is accidental or deliberate deletion of records from the data file. While quotes and orders in the SapphireOne system are able to be deleted the system, it still keeps a record of the user who deleted them. The system does not allow the deletion of any record once it is posted to the General Account. The only way to correct a posted transaction error is to reverse the transaction, however full details of who of the user was that reversed the transaction, is recorded in the users log file.

Across the data file, the deletion of the record is not normally allowed, but they may be made inactive, so they will not be displayed, in any list of records.

From the options menu with SapphieOne application the user has a find function and within one of these dropdowns there is a display All Records option.

Once this is selected the system will display all record in the list including those that are inactive. Once the record is on screen the user may view or reactivate the record if it is allowed.

SapphireOne system provides the most comprehensive audit trail reporting functionality provided by any other ERP Accounting software in the market.

For a sneak peek at the full capabilities of an account payable system check out Sapphireone and request for a live demo, its everything you’d ever need to make your accounting system a breeze.
December 5, 2017
Manage Time and Attendance Sheets with SapphireOne ERP
Time & attendance system is a very useful management tool being used by businesses or organisations to improve payroll efficiency, reduce time theft, run administrative functions efficiently and provide accurate labour costing. It comes as a stand-alone software, but SapphireOne ERP Accounting Software is a fully-integrated ERP Accounting Software solution that includes a time & attendance software module covering all aspects of time & attendance sheet to accurately and easily run your business’s payroll and HR and administration operations. This will maintain an accurate employee timesheet, automatically calculate hours worked by employees, and perform more tasks efficiently and instantly.

SapphireOne is the complete business, ERP, CRM, and accounting software package. There is no additional bolt on modules, so you get all functionality, from ERP, accounting software to time & attendance system, and more. Time & attendance section allows you to track or capture the latest time and attendance recordings of your employees. With SapphireOne, you can track your employees’ attendance records easily and maintain an accurate staff scheduling system.

Manage your business’s time & attendance sheet

The time & attendance system is a section included in Sapphire single user and SapphireOne Client Server ERP Accounting Software and it is suitable for all business looking to:
- Maintain an accurate staff scheduling system
- Accurately and easily track all your labour costs any time and attendance trends
- Eliminates delays in the payroll/HR process
- Eliminate the need for manual processes, or multiple spreadsheets and systems that are time-consuming and do not communicate with each other well
- View employees’ daily or complete history of attendance including hours worked, breaks, start and finish times, absenteeism, leave and more
- Generate any employee’s attendance report instantly, making it easier for payroll and HR functions to process payroll accurately and quickly
- Customise time & attendance sheet of an employee, or employees working together on a specific project working in-house or remotely from office.
- Spend less time and resources on manual paperwork
SapphireOne ERP CRM and Accounting Software makes it easy to manage your business’s time & attendance sheet which can be access real time using Sapphire Web Pack which can be accessed using any device that can run a browser. It provides daily time & attendance sheet to track who worked when, where and for how long, and identify employees that did not work or were late at work, and additional information. It gives you full details of the daily employee worked hours, provides details of missing employees and who did not clock / login in or out. This enables you, your HR and administration department(s), or your employees to record actual time worked on specific projects, departments or jobs using timesheets by resource and activity.

Integrated time and attendance system inside ERP Accounting Software increases your workplace’s efficiency and accuracy, eliminating manually managed staff/employee record book/attendance register book and duplicate data entry. It also enables you or/and your employees to update personal data of employees, enter holiday leave as well as outstanding, accrued and advanced leave requests for employees, giving peace of mind knowing that employee payroll will be accurate.

Whether you have a small or medium-sized business, SapphireOne ERP and Accounting Software will always help you manage the accurate time & attendance sheet of your company’s employees effectively. This powerful, flexible and easy-to-use system will save your business time and money, increase employees’ productivity and give you instant information on your business. You can calculate hours worked, overtime, pre-planned future personal leave, breaks, hours to pay, and more to can take your business to the next level.

For a sneak peek at the full capabilities of an account payable system check out Sapphireone and request for a live demo, its everything you’d ever need to make your accounting system a breeze.
October 23, 2017
Single Touch Payroll Reporting for Streamlined ATO Compliance with SapphireOne
Single touch payroll is a new payroll solution that was launched on the 16^th of September 2016 as part of the 2016 Budget Saving (Omnibus) Act. The new framework grants employers or their representatives the native ability to report payments such as pay as you go (PAYG) withholding information, salaries and wages, and other Super information to the Australian Tax Offices right from their payroll software solutions, at the same time they pay their employees.

Before the introduction of Single touch payroll, employers had to manually provide payment summaries to employees and detail the summaries of all these employee payments and their correspondent withholding tax information to the Australian tax office as part of an annual summary report. Single touch payroll acts as convenience button that automatically generates and reports these data sets as the employer fulfills its periodic payment obligations.

Who qualifies for Single Touch Payroll?

The Australian Tax Office has made it mandatory for any business operating with a staff capacity of more than 20 employees to implement a working Single Touch payment solution on or before July 1, 2018.

How it Works

When an employer pays its employees using a Single Touch Enabled payment solution, a bank slip, bank file, Employees’ tax and Employer Super information is generated. The payslip and bank file assure payment to the employee; the employee tax and employer Super information are on the other hand forwarded to the Australian Tax Office following a Standard Business reporting 2 (SBR2) blueprint.

The information channeled to the ATO includes salary and wage details, Pay as you go (PAYG) withholding information and employer’s Super information. The ATO then matches this information set to the corresponding employer/employee profiles, before archiving them on their database. Single Touch Payroll is not just convenient it is, in fact, a more transparent process of handling staff payments. Employers can view their PAYG withholding liabilities on the fly, so also can employees picture their End of financial year, year to date tax and Super information data via personalised portals available at the myGov website.

Advantages of Single Touch Payments

Aside from its apparent convenience and transparency Single Touch payment affords the employer a bevy of other benefits;
- An Employer who implements a Single Touch payment Solution is absolved of the need to provide payment summaries and annual payment reports to its employees and the Australian Tax office respectively. The Single Touch Data generated each time a periodic payment is effectuated covers for these needs.
- Cost-effectiveness. Because Single touch payroll systems cut out the need for developing payment summaries and annual report, they help the employer save valuable time and monetary resources that would have been otherwise spent on developing these reports.
Given this myriad of benefits, it is very much apparent that Single touch payments Solutions are a no-brainer for businesses looking to scale up their efficiency and effectiveness. In line with this and our drive to lead the frontier for disruptive innovation, SapphireOne will be fully compliant with single touch payroll before 1^st of July 2018.
October 9, 2017
Payroll and HR Software to Eliminate Payroll Stress with SapphireOne
For an increasing majority of Small and Medium-sized Businesses (SMBs), the task of generating payroll is one associated with stress and frustration. Organising and effecting a payroll sequence has never been an easy task, it requires expertise and dedication which are often lacking in the organisational structure of SMBs. Consequently, most of these SMBs take the easy route and outsource the payroll. Although it relieves most of the headache with doing your Payroll & HR, this process can be expensive. In light of the growing need for an efficient and effective payroll system architecture that is not expensive, we consulted with industry veterans and expert financial brokers to create an easy to use payroll system in our SapphireOne software suite.

SapphireOne’s payroll functionality is built with the help of those who use payroll eg. Accountants and Payroll & HR experts. It’s like having your own complete team of financial advisors always on-hand to do your Payroll & HR – no hassle no stress. Because SapphireOne is an on-premises system, it is devoid of service downtimes, less susceptible to third-party intrusion and more importantly ready at whatever time you need to do your payroll.

As an added benefit, SapphireOne also grants you –
1. The flexibility to customise the app and integrate 3rd party custom apps into its framework.
2. An opportunity to save costs, since you own the software.
3. Unlimited access to all features of the accounting software – no side subscriptions, no paid custom add-ons.
Tackles all Payroll & HR headaches with ease

Whether it’s filling in taxes, calculating employee benefits or sending out forms, statements, and actual payments, SapphireOne’s one-touch electronic system grants you the leverage to conduct your payroll tasks with convenient ease. What’s more, you can set these functions to run automatically, relieving you of the responsibility and making sure you don’t run the risk of falling victim to the huge government fines and sanctions.

Be on top of your Finances

Unlike conventional payroll systems that segregate actual payroll tasks from other aspects of your financing, SapphireOne gives you a broad yet detailed overview of your financial standings in relation to your payroll needs. It makes certain that your well in tune with your payroll obligations and current financial stand – a classic case of killing two birds with one stone.

One of the strong features of SapphireOne is the ability to drill down right to the individual lines in transactions. For this reason, the SapphireOne system provides the most comprehensive audit trial reporting functionality provided by any other ERP / Accounting software in the market.

One call away from support

It takes a while to get accustomed to even the smartest accounting software, and even after mastery there will still be times when you need help to sort out certain requests. SapphireOne’s support plan breathes a new air of professionalism – we’re always ready to ensure that your accounting software never goes offline.

SapphireOne is not just an Accounting Software; it’s a highly efficient and versatile system, every business should have at its disposal. SapphireOne goes one step further than the average payroll application – it packs in the best of innovation and tech in a more than convenient price package. Since 1986 SapphireOne has escalated from a newcomer payroll application to an industry leader; we help to overcome the Payroll HR headaches of businesses. Our goal remains the same as it was from the start – making payroll as fluid and easy as possible.

Request a demo today, the purchase of accounting software or ERP Software is an important investment, don’t leave it to chance.
September 26, 2017
Business Accounting Software Structure Explained for ERP & Inventory Integration

Organisation Structure of Sapphire Single user and SapphireOne Client Server, ERP Accounting Software is based on traditional double-entry accounting. The heart of a double-entry accounting system is the General Ledger, which is composed of a series of accounts called the Chart of Accounts.

Accounting Software Structure :

Inventory is the heart of the Sapphire and SapphireOne system.

Sapphire and SapphireOne provides a comprehensive suite of inventory management functions. Almost all transactions from both Sales and Purchases within Sapphire and SapphireOne are based on an inventory item of some type.

On the sales side, we have a Quotes – type code QCI, Orders – type code OCI, Invoices – type code SCI, Client Credits – type code SCC

And on the purchasing side, we have Requisitions –type code RVI, Orders – type code OVI, Invoices – type code PVI, Vendor Credits – type code PVC

When projects are used, additional transactions will be created from projects mode; there are – Project Journals type code JGJ, Work Journals – type code WGJ

Accounts Mode-

Once the transactions have been raised in Inventory Mode the appropriate transactions may be linked transactions may be entered in accounts mode.

Clients

Sapphire and SapphireOne provides all standard accounting functions for the entry of transactions relating to your clients. These include:

Money receipts – type code MR, Client invoices – type code CI, client credits – type code CC, client receipts – type code CR, client journals – type code CJ

Vendors

Sapphire and SapphireOne provides all standard accounting procedures for the entry of transactions for your suppliers. These include:

Money payments – type code MP, vendor invoices – type code VI, vendor credits – type code VC, vendor payments – type code VP, vendor journals- type code VJ.

Posting a transaction will write the balances to your general ledger account and they may no longer be modified as is normal business practice once the transactions is posted.

Job Projects-

Job Projects are used when consolidation and the tracking of income and expedition is required.

Transactions that are created by Job projects from sales are Project Invoices – type code JCI and Project Credit Memos – type code JCC.

They are also created from the purchase side and these range from vendor invoices – type code VI and vendor credits – type code VC.

Resources may also be used in a Job project. These can be resource based. These transactions are given a type code RS. A job projects based transactions which is given a type code PR.

Payroll-

Sapphire and SapphireOne Payroll / HR is designed to complement Sapphire and SapphireOne Financials. Sapphire and SapphireOne Payroll operates with all the same standards and methods as Sapphire and SapphireOne Financials, including all reporting layouts.

Resource and project time sheets may also be directly imported into Sapphire and SapphireOne’s payroll / HR system.

Payroll / HR transfers data to financials using a general ledger journal – type code GJ, or Vendor Invoice type code VI.

Assets –

Sapphire and SapphireOne provide control of depreciation as well as the management of the purchase and sales of your company’s assets. Asset depreciation is calculated on a company basis and an Australian Taxation Office – ATO standard rate which is the rate that is transferred to your general ledger. The system uses a general ledger journal type code GJ, and vendor invoice – type code VI, when transferring the data to the general ledger.

~ Organisation Structure of SapphireOne Business Accounting Software Video ~

SapphireOne Business Accounting Software
February 16, 2017