Tag: Payroll HR

How HR Software and Payroll Functionality Work Together
SapphireOne delivers an integrated HR and Payroll solution that enables HR teams to manage employee information and process payroll efficiently within a single system. Because Payroll is fully embedded within the broader SapphireOne Financials framework, data flows automatically between Payroll, General Ledger, and other financial areas without the need for duplicate entry.

For organisations already using SapphireOne Financials, Payroll will feel immediately familiar. It follows the same operational standards, reporting structures, and interface conventions, ensuring consistency across the system while reducing training overheads.

Flexible Pay Run Processing

SapphireOne Payroll is designed to support regular Pay Runs across different cycles, including weekly, fortnightly, and monthly. Each Pay Run is preconfigured with default employee details, making it ready to process immediately.

Where required, these defaults can be adjusted either temporarily for a single Pay Run or permanently for future processing. This flexibility allows payroll teams to manage exceptions, adjustments, and one-off changes without disrupting ongoing payroll schedules.

Payroll Functionality Within the HR Module

The Payroll functionality within SapphireOne’s HR software is organised into five core areas, each supporting a distinct part of the payroll lifecycle:
- Payroll – This area supports all operational activities required during a Pay Run, including employee record updates, permanent or temporary adjustments, execution of Pay Runs, superannuation management, and tools that assist with payroll processing.
- Reports – Payroll reporting is available before, during, and after each Pay Run. This includes transaction reports, PAYG payment summaries, reconciliation reports, and compliance-focused outputs.
- Administration – Administration acts as the central setup area for Payroll. It allows users to create and maintain employees, job projects, tax scales, payroll items, and other foundational data that drives payroll accuracy and compliance.
- Roster – The Roster section provides access to location inquiries and the roster scheduling tool, supporting workforce planning and alignment between payroll and operational staffing requirements.
- History – Historical payroll data can be reviewed and reported on at any time. This includes access to prior Pay Runs, historical reports, and tools to estimate leave liabilities for posting into the General Ledger.
A Unified HR and Payroll Approach

By integrating HR and Payroll directly with Financials, SapphireOne ensures payroll data is accurate, auditable, and immediately reflected across the organisation’s accounting records. This unified approach reduces manual handling, improves compliance, and gives management real-time visibility over payroll costs and employee liabilities.

If you’d like, the next pass can further tighten language for SEO, or align tone across neighbouring 2020 articles so they read consistently as a series rather than stand-alone posts.

Have a look at our other blogs in which we regularly release instructions, information and updates that are relevant for an HR software offering a Payroll functionality.
August 28, 2020
Multi-Company Payroll in SapphireOne for Efficient, Scalable Payroll Processing

Many ERPs on the market today deploy a single functional system and interface it with bolt on modules. This can become expensive to implement in the long term as each individual module attracts its own costs and licensing. SapphireOne is all-inclusive, providing access to every module via a single toolbar.

SapphireOne leverages off the database backend, providing unlimited numbers of concurrent users with real-time access and optimal processing speeds with no data file size restrictions. With our user-friendly ERP system, your employees will be able to extract custom reports with ease. These reports will enhance and improve your daily workflows.

Multi Company Payroll is a Standard feature of SapphireOne

SapphireOne is true multi-company, housing unlimited companies, currencies and tax realms within the one data file. SapphireOne is built with your growth in mind with the ability to process multiple payrolls in multiple companies as a standard functionality. SapphireOne’s single toolbar provides instant access to your employees vital data.

Delivering payslips instantaneously on payday. This is required by Fair Work Organisations and is a breeze with SapphireOne. At the click of a button Payslips are delivered via email delivery system in a secure, best practice format.

Easily process payroll across multiple companies

SapphireOne’s advance functionality allows you to process payroll across multiple companies. This eases the challenges of managing your team, and efficiently manage HR to ensure your business is compliant with all federal laws and regulations.

SapphireOne’s standalone and fully integrated multi company payroll system saves time , lowers payroll management costs and makes better use of your valuable employee time and data.

On occasions you may have to allocate your employees costs across multiple companies, you will have to ensure that you have the locations set up within your company’s profile. You will also need to ensure that employee/s working at multiple companies have the relevant locations allocated to their profile’s within the system, so they are available to have hours/costs credited to the location/s. This will help you to split the cost across multiple companies.

A flexible Payroll System

SapphireOne Payroll system is very flexible. Our built-in and comprehensive leave request functionality streamlines all leave requests. It also streamlines approval processes with an inbuilt workflow, with unlimited stages and unlimited levels within each workflow stage. The workflow can have a unique electronic signature at each stage and each level.

SapphireOne’s payroll caters for multiple pay cycles including weekly, fortnightly, bi-monthly, 4 weekly, monthly and one-off payments.

SapphireOne calculates the gross wages, Pay as you Go (PAYG)/Pay as you Earn (PAYE), superannuation contribution and take-home pay. You can then pay your employees directly across multiple companies by simply initiating the payrun from SapphireOne multi company Payroll System. While using multi company payroll functionally, you can process Single Touch Payroll (STP), the process is identical as if you are doing a single company entity. The only difference is for multi company you have to process STP separately for each company.

The fully featured and flexible SapphireOne Payroll supports payroll for full-time, part-time, casual, contract and directors. SapphireOne is a truly multi-company payroll application and with this you can run multiple companies in different countries, tax jurisdictions and currencies using a single data file.
February 26, 2020
Launch of the SapphireOne Community Platform for Learning and Collaboration

IT’S ARRIVED! SapphireOne would like to introduce a new resource for you called SapphireOne Community. This is a central place where our clients and users can access the latest guides, interactive manuals and step-by-step videos of our SapphireOne application.

It’s a great place to share, connect and ask questions on your ERP Accounting needs.

What to expect in SapphireOne Community

New features, release notes and latest versions will be listed on this Community platform to keep you ahead of changes.

To launch, we have been working on the Accounts Mode. Take a look at the easy to follow, intuitive overviews with tips and shortcuts that are bound to ensure working with SapphireOne is faster and more productive.

What’s to come- the rest of SapphireOne guides and videos on our 8 modes. These include Inventory, Job Projects, Payroll/HR, Assets Management, Management, Utilities and Workbook. Web Pack, Market Pack, Web POS and Release Notes will also be featured in detail giving you, the user a simplified way of learning.

Can’t find the information you need? Take a look at our Frequently Asked Questions (FAQ). Prefer to speak to one of the team? Fill in our form and we’ll be in touch.

The best part of Community- it’s online, allowing you access 24/7 on any device! Discover now SapphireOne Community

In the meantime, rest assured our manuals are still available on the FTP server until the content is transferred into our Community site. The manuals are continuously updated with new and exciting features and are a tremendous guide for training and reference purposes.

To access the manuals, go to FileZilla, connect, then click on the Public Folder. In the SapphireOne Manuals folder you will find a list of the current versions. Highlight and drag the manual you would like to transfer to your desktop.

Click for more information regarding improvements and features within the latest release of SapphireOne ERP, CRM, DMS and Business Accounting Software Application. Alternatively, contact our office on (02) 8362 4500 or request a demo.
June 21, 2019
Employee Scheduling and Rostering for Better Workforce Management

Employee scheduling sounds simple, but when you take into account estimating staff availability it’s a tricky and time-consuming task. Managers spend a large part of their work hours in rostering, finding the right balance between part-time, full-time, casuals and contractors. On top they need to schedule in variables such as overtime, restrictions on work hours, days off, carer and personal leave and holidays. This is where scheduling software for your rostering comes to the rescue.

What does SapphireOne Scheduling Software do?

SapphireOne takes care of everything. Our scheduling software for management looks after staff availability, rostering, shift swap, clock-in-out and full payroll integration. One software solution, one database, to streamline processes and provide access to all or selected areas of your business for reporting.

For your employees, they can view their schedules in real-time. They have the ability to manage their own availability and pick up shifts on any device, any time and any place. This enhances more accountability, employees are responsible in keeping their availability and leave requests up to date and ensure they are always aware of rostered shifts. Productivity is also increased as no more chasing employees for shifts, simply post available shifts and wait for the response to fill them. Managers have the ultimate control of rostering and can select the best qualified and available staff before the final roster is published.

For managers, they have the ability to view and edit rosters with our daily, weekly and fortnightly view options. Previous rosters or templates can be copied, then costings calculated on variances such as hourly rate, number of hours per week, areas and locations. Afterwards, simply publish the final rosters and staff can immediately see their schedules.

Select to import employee shifts into payroll and seamlessly within seconds be assured all your payroll requirements are TFN, ATO/STP compliant. This is part of the SapphireOne service with the in-built Payroll/HR module.

Create staff schedules anywhere, anytime and notify employees. Powerful rostering tool with full payroll integration in SapphireOne. SapphireOne provides tailor-made solutions with its SapphireOne Accounting Software, SapphireOne ERP Software, and SapphireOne CRM Software.

April 18, 2019
SapphireOne ERP Is an Effective Management Reporting System

In a data-driven world, having solid and reliable data is critical to manage your business. But the real challenge lies within converting the data into actionable intelligence, to ensure it’s useful and easily understood by your employees. You need business intelligence to assess, improve performance and drive strategies to ensure your organisation has a competitive edge. With the right tools and techniques, you will stay on top of your business and ahead of the game.

SapphireOne has developed an Enterprise Resource Planning (ERP) system that’s not your average ERP system preloaded with jargon reporting tools, but a simple, logical and effective way to achieve your desired goals.

SapphireOne ERP is part of their CRM and Accounting software suit which includes modules in Accounts, Inventory, Job Projects, Assets, Payroll/HR, Management, Utilities and Workbook…. that are life changing.

Improve efficiency of resources in the delivery of organisational services with SapphireOne Management Reporting system

SapphireOne Management Reporting System (part of the ERP system) enables you to influence and play a key role in shaping your profitable business strategy. The scope of the system is extensive and designed to improve decision making, management effectiveness and efficiency of resources in the delivery of organisational services.

A key functionality of the SapphireOne ERP- Management Reporting System is automation of your traditional bookkeeping or accounting activities. This provides management with the tools to develop and formulate the right business decisions such as; identifying problems, evaluating and implementing alternate solutions and reviewing implementations.

The SapphireOne ERP- Management Reporting System will also generate effective management reports that streamline and enhance your business operations. Our system has undergone continuous development and transformation over the years making it a robust platform for reporting and management.

SapphireOne ERP, CRM and Accounting software suite is an extremely versatile product with the ability to adapt to any necessary requirements requested by the user. SapphireOne is very proud of the ongoing relationships we build with our clients; our development and support teams are on hand to assist and guide you every step of the way.

Take a look at a testimonial from Mark Fawcett, Ballarat Bolts and Fasteners. SapphireOne has provided support since the beginning, is an integral part of their business growth with systems like our SapphireOne ERP- Management Reporting System.

For a sneak peek at the full capabilities ERP, CRM, Accounting Software, Human Resources, Payroll, Assets and Document Management, check out SapphireOne and request a live demo, it is everything you’ll ever need to make your company management a success. Know more about us.
August 17, 2018
Single Touch Payroll Successfully Lodged Since 1 July 2018
In the first weeks following the commencement of Single Touch Payroll (STP), SapphireOne clients were already successfully meeting the new Australian Taxation Office (ATO) reporting requirements.

During July 2018, three SapphireOne clients processed their regular pay runs and successfully lodged their first Single Touch Payroll events for the new financial year. A growing number of other SapphireOne clients also completed their first STP lodgements within the first week of the framework becoming operational.

From 1 July 2018, the ATO made Single Touch Payroll mandatory for businesses employing 20 or more staff. SapphireOne had been certified as a Single Touch Payroll–enabled solution on 1 May 2018, ensuring clients were prepared ahead of the compliance deadline.

Understanding employer obligations in 2018

To determine whether Single Touch Payroll reporting was required from 1 July 2018, employers were required to assess their workforce size as at 1 April 2018:
- Employers with 20 or more employees were classified as substantial employers and required to commence STP reporting from 1 July 2018.
- Employers with 19 or fewer employees could continue reporting voluntarily until 1 July 2019, after which STP reporting would become mandatory for all employers, subject to legislative changes.
How Single Touch Payroll works

As part of the Single Touch Payroll process, payroll data is transmitted directly to the ATO at the time a pay run is completed. The ATO matches this information against employer and employee records, significantly reducing end-of-year compliance requirements.

Under STP, businesses were no longer required to issue traditional payment summaries at the end of the financial year. Instead, employee income statements became available directly through myGov, as payroll information had already been reported progressively throughout the year.

Key aspects of Single Touch Payroll reporting in 2018 included:
- Reporting at each regular pay cycle (weekly, fortnightly, bi-monthly, or monthly).
- Submission of minimum reporting data with each pay event to ensure successful lodgement.
- Reporting year-to-date values for each employee, including gross wages, allowances, deductions, and PAYG withholding.
For employers who fell within the substantial employer category and had not yet implemented an STP-compliant solution in mid-2018, reviewing payroll systems became a priority to avoid compliance risks.

With integrated Payroll and HR functionality, SapphireOne enabled businesses to meet Single Touch Payroll requirements while maintaining seamless links to accounting, human resources, and reporting processes.
July 23, 2018
Lodge Your Tax Return Effortlessly and Spend Time on Your Big Idea

At the end of financial year whether you are in Australia, New Zealand or anywhere in the world, all companies have tax obligations. The requirement to produce your Profit & Loss and Balance Sheet at the end of the financial year is mandatory for all businesses and organisations.

A financial year (or fiscal year, or sometimes budget year) is the period used by governments and their tax agencies for accounting and budget purposes, which vary between countries. It is also used for financial reporting by business and other organizations. Laws in many tax jurisdictions/countries require company financial reports to be prepared and published on an annual basis, but generally do not require the reporting period to align with the calendar year. The End of Financial Year (EOFY) is the date that marks the end of the financial year.

The calendar year is used as the financial year by about two thirds of publicly traded companies in the United States and for a majority of large corporations in the UK and elsewhere, with notable exceptions being in Australia, New Zealand and Japan. In Australia the End of Financial year generally falls on June 30^th, New Zealand ends their financial year on March 31^st. Some organisations and companies follow the USA end their financial year which is often on the same day of the week each year, for example, the Friday closest to 31 December. Under such a system, some fiscal years will have 52 weeks and others 53 weeks.

Taxation laws generally require accounting records to be maintained and taxes calculated annually, which usually corresponds to the financial year used by the government. The calculation of tax on an annual basis is especially relevant for direct taxation, such as company income tax. Many annual government fees and levies—such as Council rates, licence fees, etc. are also calculated on a financial year basis, while others are charged on an anniversary basis.

Many educational institutions have a financial year which ends during the summer to align with the academic year (and, in some cases involving public universities, with the state government’s financial year), and because the university is normally less busy during the summer months. In the northern hemisphere this is July to the next June. In the southern hemisphere this is calendar year, January to December. Some media/communication-based organisations use a broadcast calendar as the basis for their fiscal year.

Whatever the size of your business and tax obligations, you must report and pay any amount due to the ATO, this includes Superannuation and GST, VAT or Sales Tax reporting. It is essential to lodge tax return accurately in order to achieve the maximum business offset and possibly even receive a tax refund.

By managing everything from Financial Reporting, Inventory Control, Assets, Job Projects, Payroll/HR to Bank Reconciliations, SapphireOne ERP CRM DMS can give you more time to do the things that matter, such as developing new strategies and thinking in your business or organisation.

SapphireOne helps you to prepare and lodge tax return

SapphireOne helps you calculate GST and seamlessly lodge your Business Activity Statement (BAS) Standard Business Reporting (SBR2), pay employees and track your PAYG and Superannuation.

SapphireOne ERP CRM DMS can generate comprehensive reports to help you prepare and lodge tax return. Effortless reporting of SapphireOne can help you to get the right data at the right time including Year to Date (YTD) financial reports, PAYG payment summaries, Profit & Loss and Balance Sheet reports.

For a sneak peek at the full capabilities ERP, CRM, Accounting Software, Human Resources, Payroll, Assets and Document Management, check out SapphireOne and request a live demo, it is everything you’ll ever need to make your company management a success. Know more about us.

July 13, 2018
Accounting and Payroll Software Designed to Cover Every Core Function
Payroll is an important component for every organisation and an efficient payroll system represents the organisation’s perspective of its employees. It takes care of, not just the salaries & wages but also the morale of the employees. Previously, payroll was done in a traditional way, such as manual data entry into time sheets, paying hard cash or issuing a cheque and taking a ‘received’ note from the employee etc. However everything is digital now and if companies are not adopting the digital way then it will in turn negatively affect the company’s operations.

Payroll software is now available as a separate program or comes integrated with other programs that manage business accounting, inventory etc. Accounting payroll software should be easy to use and reliable. Management should keep in mind the important functions that payroll software should do before committing to a particular payroll program. Here are some important features to be considered.

Important features that should be present in a Accounting Payroll software
- Compliance – Your payroll program should be in compliance with the government tax system and the recent introduction of Single Touch Payroll (by Australian Taxation Office) will revolutionise the payroll system in the near future. Tax deduction details, insurance and other details of the employee will be made readily available to the government with STP. The ultimate goal of your payroll system should be accurate recording, reporting and paying of payroll taxes according to the law.
- Reporting – The payroll software should streamline your reporting process. Your payroll system should be able to support your employee’s work alignment, working hours and reporting. Tasks of recording employee check in and check out, leave request, leaves applicable, weekly or monthly alerts to the employees etc. should be easily handled by your accounting payroll software.
- Deductions – Calculating deductions is an important feature that should be present in your payroll software. Deductions for employee taxes, membership, insurance etc. should be automatically done by your payroll. Your payroll software should protect all the confidential details of your employees’, company’s payroll setup and for that, a sophisticated accounting payroll software is needed to protect the data from hackers.
- Tax Calculations – Your software should support filing and printing of various tax forms of central, state and local offices. Tasks like the generation of payslips, tax file declarations, bank statements, superannuation and salary details should be easily handled by your payroll software.
- Calculating Superannuation – The Payroll function calculates the amount of superannuation you need to pay on behalf of your employees, but on occurrences the figure calculated might appear to be incorrect or in fact, not even calculate at all. SapphireOne ERP Accounting Software guides you through the areas you need to check, and how to adjust over- or under-paid superannuation amounts.
Companies have now realised the importance of payroll software and it’s advantages over the slow and laborious manual payroll system. Companies are looking for payroll software that is simple to use, provides technical support, needs less training, cost-effective and that is built-in for their industry.

For a sneak peek at the full capabilities ERP, CRM, Accounting Software, Human Resources, Payroll, Assets and Document Management, check out SapphireOne and request a live demo, it is everything you’ll ever need to make your company management a success.
March 12, 2018