Tag: PAYG

Multi-Company Payroll in SapphireOne for Efficient, Scalable Payroll Processing

Many ERPs on the market today deploy a single functional system and interface it with bolt on modules. This can become expensive to implement in the long term as each individual module attracts its own costs and licensing. SapphireOne is all-inclusive, providing access to every module via a single toolbar.

SapphireOne leverages off the database backend, providing unlimited numbers of concurrent users with real-time access and optimal processing speeds with no data file size restrictions. With our user-friendly ERP system, your employees will be able to extract custom reports with ease. These reports will enhance and improve your daily workflows.

Multi Company Payroll is a Standard feature of SapphireOne

SapphireOne is true multi-company, housing unlimited companies, currencies and tax realms within the one data file. SapphireOne is built with your growth in mind with the ability to process multiple payrolls in multiple companies as a standard functionality. SapphireOne’s single toolbar provides instant access to your employees vital data.

Delivering payslips instantaneously on payday. This is required by Fair Work Organisations and is a breeze with SapphireOne. At the click of a button Payslips are delivered via email delivery system in a secure, best practice format.

Easily process payroll across multiple companies

SapphireOne’s advance functionality allows you to process payroll across multiple companies. This eases the challenges of managing your team, and efficiently manage HR to ensure your business is compliant with all federal laws and regulations.

SapphireOne’s standalone and fully integrated multi company payroll system saves time , lowers payroll management costs and makes better use of your valuable employee time and data.

On occasions you may have to allocate your employees costs across multiple companies, you will have to ensure that you have the locations set up within your company’s profile. You will also need to ensure that employee/s working at multiple companies have the relevant locations allocated to their profile’s within the system, so they are available to have hours/costs credited to the location/s. This will help you to split the cost across multiple companies.

A flexible Payroll System

SapphireOne Payroll system is very flexible. Our built-in and comprehensive leave request functionality streamlines all leave requests. It also streamlines approval processes with an inbuilt workflow, with unlimited stages and unlimited levels within each workflow stage. The workflow can have a unique electronic signature at each stage and each level.

SapphireOne’s payroll caters for multiple pay cycles including weekly, fortnightly, bi-monthly, 4 weekly, monthly and one-off payments.

SapphireOne calculates the gross wages, Pay as you Go (PAYG)/Pay as you Earn (PAYE), superannuation contribution and take-home pay. You can then pay your employees directly across multiple companies by simply initiating the payrun from SapphireOne multi company Payroll System. While using multi company payroll functionally, you can process Single Touch Payroll (STP), the process is identical as if you are doing a single company entity. The only difference is for multi company you have to process STP separately for each company.

The fully featured and flexible SapphireOne Payroll supports payroll for full-time, part-time, casual, contract and directors. SapphireOne is a truly multi-company payroll application and with this you can run multiple companies in different countries, tax jurisdictions and currencies using a single data file.
February 26, 2020
What Documents You Need to Prepare Your Tax Return
Tax time can be stressful, and with the end of financial year approaching, early preparation can help avoid unnecessary pressure. Your tax return also provides valuable insight into how your business is performing, helping identify investment opportunities, cost reductions, and areas for growth.

With obligations such as superannuation, GST, and Australian Taxation Office (ATO) reporting to manage, it’s important to understand which documents are required to lodge an accurate and compliant business tax return.

Not every business has the same requirements, but the following fundamentals apply to most organisations.

Key Documents and Information to Prepare
- BAS, PAYG, and payroll reporting – Ensure your Business Activity Statements (BAS) have been lodged accurately and on time, whether monthly or quarterly. PAYG withholding and superannuation obligations should be up to date. Single Touch Payroll (STP) also applies, having become mandatory from 1 July 2018 for businesses with 20 or more employees, and later extended to smaller employers.
- Expense tracking – Expenses should be current, clearly categorised, and accurate. This includes tracking inventory, stock, products, or parts so cost of goods sold can be calculated correctly. Well-maintained expense records make it easier to determine your profit and loss position.
- Income tracking – Cash flow must be accurately represented, even if it is negative. It’s also important to confirm whether your business operates on a cash or accrual accounting basis, as this determines which transactions are included in the current financial year.
- Separation of personal and business expenses – Business and personal expenses must be clearly separated. Ideally, this is achieved through a dedicated business bank account. If not, careful categorisation is essential to avoid errors and compliance issues.
- Deductions and depreciation – Eligible deductions such as mileage, travel, clothing, and home office expenses should be tracked throughout the year. Capital assets, including machinery and equipment, may need to be depreciated over time rather than claimed in full.
- Reporting and financial statements – You should have access to accurate year-to-date reports, turnover figures, payment summaries, Profit & Loss statements, balance sheets, and liabilities. These reports support tax lodgement, bad debt management, and compliance with ATO requirements.
If this process feels overwhelming as your business grows, it may be time to consider more capable accounting software. SapphireOne Accounting Software automates many of these processes, pre-fills ATO reporting, and provides a secure, compliant connection for lodging BAS, payroll, superannuation, and tax obligations.

With all financial data stored in a single database, your end-of-year business tax return can be prepared efficiently using accurate, real-time reports.

For more information on the capabilities SapphireOne ERP, CRM, DMS, Accounting Software application and how we can help you at tax time Click here – sapphireone.com, request a demo or contact us.
May 31, 2019
Australian Taxation Office – Single Touch Payroll Reporting Requirements
Single Touch Payroll (STP) represents a significant step forward in simplifying payroll reporting to the Australian Taxation Office (ATO). While there has been considerable discussion — and some concern — around STP, many businesses can comply simply by updating their existing payroll software or selecting a compliant solution.

SapphireOne was the first ERP provider worldwide to achieve full STP accreditation on 1 May 2018, allowing our clients to benefit from compliant payroll reporting well ahead of the mandated deadlines.

What Is Single Touch Payroll?

Single Touch Payroll requires employers to report payroll information directly to the ATO after every pay run. This includes:
- Wages and salaries
- PAYG withholding
- Superannuation liabilities
STP became mandatory for:
- Employers with 20 or more employees from 1 July 2018
- Employers with 19 or fewer employees from 1 July 2019
Under STP, employers no longer submit annual payment summaries. Instead, payroll information is sent to the ATO each pay run, and employees access their details directly through myGov.

SapphireOne STP Integration in a Few Easy Steps

SapphireOne has fully integrated Single Touch Payroll into its Payroll and Accounting modules, ensuring compliance with minimal effort.

Step 1: Set Up Your Auskey in SapphireOne

If you cannot locate your Auskey, contact the SapphireOne Support Team for assistance.

If you have your Auskey, follow these steps:
1. Open Utilities Mode
2. From the top menu, select Controls > Company
3. Click on your company in the Company Inquiry screen
4. In Utilities Mode, select More Details
5. In the SBR section (bottom-right):
  - Enter your Auskey file in Keystore File
  - Enter your Auskey password in Keystore Password
6. Enter the required contact details
7. Click Upload
You are now ready to process Single Touch Payroll.

Step 2: Submit Single Touch Payroll to the ATO
1. Open Payroll Mode
2. From the top toolbar, select History > Pay Run Log / STP
3. Highlight the pay run you wish to submit
4. Click STP Submit (bottom of the screen)
5. Return to the Pay Run Log / STP screen
6. Highlight the same pay run
7. Click STP Get Result
You will receive a confirmation alert once the report has been successfully submitted to the ATO.

Compliant Payroll at Your Fingertips

With SapphireOne, Single Touch Payroll compliance is built directly into your ERP system, ensuring accurate reporting, reduced administration, and peace of mind.

For more information regarding improvements and features within the latest release of SapphireOne Business Accounting Payroll Software please contact our office on (02) 8362 4500 or request a demo.
January 30, 2019
Lodge Your Tax Return Effortlessly and Spend Time on Your Big Idea

At the end of financial year whether you are in Australia, New Zealand or anywhere in the world, all companies have tax obligations. The requirement to produce your Profit & Loss and Balance Sheet at the end of the financial year is mandatory for all businesses and organisations.

A financial year (or fiscal year, or sometimes budget year) is the period used by governments and their tax agencies for accounting and budget purposes, which vary between countries. It is also used for financial reporting by business and other organizations. Laws in many tax jurisdictions/countries require company financial reports to be prepared and published on an annual basis, but generally do not require the reporting period to align with the calendar year. The End of Financial Year (EOFY) is the date that marks the end of the financial year.

The calendar year is used as the financial year by about two thirds of publicly traded companies in the United States and for a majority of large corporations in the UK and elsewhere, with notable exceptions being in Australia, New Zealand and Japan. In Australia the End of Financial year generally falls on June 30^th, New Zealand ends their financial year on March 31^st. Some organisations and companies follow the USA end their financial year which is often on the same day of the week each year, for example, the Friday closest to 31 December. Under such a system, some fiscal years will have 52 weeks and others 53 weeks.

Taxation laws generally require accounting records to be maintained and taxes calculated annually, which usually corresponds to the financial year used by the government. The calculation of tax on an annual basis is especially relevant for direct taxation, such as company income tax. Many annual government fees and levies—such as Council rates, licence fees, etc. are also calculated on a financial year basis, while others are charged on an anniversary basis.

Many educational institutions have a financial year which ends during the summer to align with the academic year (and, in some cases involving public universities, with the state government’s financial year), and because the university is normally less busy during the summer months. In the northern hemisphere this is July to the next June. In the southern hemisphere this is calendar year, January to December. Some media/communication-based organisations use a broadcast calendar as the basis for their fiscal year.

Whatever the size of your business and tax obligations, you must report and pay any amount due to the ATO, this includes Superannuation and GST, VAT or Sales Tax reporting. It is essential to lodge tax return accurately in order to achieve the maximum business offset and possibly even receive a tax refund.

By managing everything from Financial Reporting, Inventory Control, Assets, Job Projects, Payroll/HR to Bank Reconciliations, SapphireOne ERP CRM DMS can give you more time to do the things that matter, such as developing new strategies and thinking in your business or organisation.

SapphireOne helps you to prepare and lodge tax return

SapphireOne helps you calculate GST and seamlessly lodge your Business Activity Statement (BAS) Standard Business Reporting (SBR2), pay employees and track your PAYG and Superannuation.

SapphireOne ERP CRM DMS can generate comprehensive reports to help you prepare and lodge tax return. Effortless reporting of SapphireOne can help you to get the right data at the right time including Year to Date (YTD) financial reports, PAYG payment summaries, Profit & Loss and Balance Sheet reports.

For a sneak peek at the full capabilities ERP, CRM, Accounting Software, Human Resources, Payroll, Assets and Document Management, check out SapphireOne and request a live demo, it is everything you’ll ever need to make your company management a success. Know more about us.

July 13, 2018