Many businesses make a significant investment in a business accounting system early on. Whether that decision was made five, ten, or even more years ago, accounting software often becomes the foundation of the business. Financial data and reporting — managed internally or through an accountant or bookkeeper — sit at the core of daily operations.
However, as a business grows, its needs become more complex. Markets evolve, operations expand, and customer expectations increase. Tools such as spreadsheets for reporting or email applications for contact management can quickly become inefficient and difficult to maintain.
If your accounting software feels like it is struggling to keep up or is holding your business back, these are the key signs it may be time to move on.
Seven Signs It’s Time to Upgrade Your Accounting System
Increased Manual Activities and Paperwork – Are your employees entering the same data multiple times or spending excessive time managing paperwork? As your business grows, duplicated data entry increases the risk of errors and distracts staff from higher-value work such as customer engagement and strategic initiatives.
Lack of Data Integration – Do you need to contact different people across the organisation to gather basic information? When systems are not integrated, managers lose visibility across operations. A modern system should provide a 360-degree view of your accounts, warehouse, inventory, payroll, and customer relationships in one place.
Limited Customer Relationship Management – Have your customer relationships evolved to include digital marketing, online sales, and eCommerce? Websites with live product information and online ordering must connect to a centralised customer database. Traditional accounting software is not designed to manage finances, purchasing, inventory, sales, and marketing together. An ERP system is.
Limited Mobile Capabilities – Can your employees access the system outside the office? The traditional 9-to-5 workplace has changed. Businesses increasingly require mobile access so staff can work anytime, anywhere, on any device — whether online or offline.
Inadequate Reporting – Are standard, template-based reports limiting your ability to understand the business? If you rely on Excel to manipulate data into usable reports, your system may no longer be fit for purpose. Growing businesses need comprehensive, customisable, and easy-to-interpret reports that highlight trends, risks, and performance drivers.
Working Outside the System – Is more accounting work happening in spreadsheets or external applications than in your accounting system itself? Switching between systems to access financial data wastes time and increases the likelihood of inconsistencies. Your core system should be the primary place where work gets done.
Performance and Scalability Issues – Is your system slow, outdated, or struggling with increased data volumes and users? Poor performance can lead to delays, system instability, and even data corruption during processing. As your business grows, your system must scale with it.
When It’s Time to Move Forward
If you answered “yes” to any of the above, it may be time to consider a modern business management platform such as SapphireOne ERP, CRM, DMS, and Business Accounting Application.
Integration is a critical component of any ERP system. When all areas of the business operate from a single, integrated platform, errors are reduced, productivity improves, and management gains access to timely, accurate information to support better decision-making.
Click here for a demo or to contact one of our friendly consultants.
At SapphireOne, we are always looking for ways to innovate to make our application an even more powerful tool. Our affordable ERP solution is for medium to large businesses through to accountants and bookkeepers who support them. In the past two decades, we’ve devoted almost $200 million in research and development to deliver new features and improved functionality.
On 8th October 2018, SapphireOne launches version 17 which will deliver major new enhancements in our SapphireOne ERP CRM DMS Accounting Application Suite. This new release of SapphireOne Version 17 supports 64bit version of Windows and Mac OS which sees dramatic speed improvements to memory intensive operations such as Month & Year End procedure, BAS reporting etc. With this release our clients will have better data management functionality, improved user experience, a higher-level security with HTTP Strict Transport Security (HSTS), and many more new intriguing services.
Pricing Plans
Enticing and competitive pricing plans in SapphireOne’s affordable ERP Solution: CRM, DMS and Business Accounting Software included
Sapphire Single User for Windows or Mac – If you are just one user then Sapphire Single User will suit you. This offer consists of a full working copy of Sapphire application suite that can be accessed by a single user at any given time.
SapphireOne Client/Server for Windows or Mac – If you have multiple users, SapphireOne Client/Server will suit your business needs. This license enables multiple concurrent users to access the same data file on their server concurrently.
Sapphire Web Pack – The Web Pack comes with a number of standard functions with user access easily controlled by the system administrator. The Sapphire web pack server allows for unlimited users to access controlled parts of the live data file from any device with a browser. Customisation of the Sapphire Custom web pack to suit your business needs is also available on request.
Support Costs
SapphireOne keeps support costs in an easy to use, simple format
Entry level is our Diamond Support Plan,with unlimited email and phone support. Diamond clients enjoy the convenience of unlimited telephone and email support within normal business hours, and priority booking for Teamviewer support. Diamond Clients have access to the current build of SapphireOne’s affordable ERP solution & Business Accounting Software Application.
Our Platinum Support Plan provides unlimited email and phone support 24/7. This premium service provides scheduled backups, month end, GL and transaction audits, data file re-indexing and tools, unlimited email and 24/7 telephone queries by the client’s nominated administrator.
Certification
SapphireOne is now Certified for ISO 27001:2013 Information Security Management Systems
The ISO 27001 standard requires a systematic examination of security risks, threats, vulnerabilities and their impact. SapphireOne has achieved the certification process by demonstrating that a comprehensive system of information security controls and management processes has been implemented. These processes ensure the information security controls continue to meet the organisation’s requirements on an ongoing basis.
SapphireOne’s compliance with this important industry certification demonstrates that SapphireOne develop, implement, train, maintain and support an enterprise resource management application as per ISO Standards.
We are pleased to announce the release of SapphireOne Version 17. SapphireOneERP, CRM, DMS and Business Accounting Application now supports 64 bit version of Windows and Mac OS. This ensures dramatic speed improvements to memory intensive operations (Month & Year end procedure, BAS reporting etc).
Speed Up Your Business Success
Maximising resources will speed up your Business Success with SapphireOne version 17
In addition to adding new features, the SapphireOne Version 17 provides product improvements. These include better performance, speed, scalability and security. A new and improved built-in word processor- Write Pro enables more user- friendly reports. All of these improvements helps to maximise your business success.
Better Data Management with ORDA
Introducing ORDA (Object Relational Data Access), another exciting feature of Version 17 enabling better data management.
With ORDA, a datastore is an object, which provides an interface to the database and its data through objects. Now there is no need to handle current selection for each table and current record, but rather entities that are objects. You can easily query several linked tables, manage recursive relations on a same table, as well as using several logical operators in a single query. 4D v17 provides several ways to query your dataClass (i.e. table). Query as a single string, or values separately using placeholders, or values separately using a collection built dynamically.
Improved User experience
User experience is now more straightforward with Help tips or Hints feature. This simplifies the user interface and helps the user to understand objects that sometimes aren’t self-evident. Hence, List boxes are more engaging and intuitive to use. With the new release, SapphireOne users are able to customise highlight colours and generate help tips on an object more effectively.
Boosted security level
To provide the best level of data protection, the security level of our main server and web server has been enhanced. There is now an option for an automatic restore of the last backup if the database is damaged. SapphireOne utilises Perfect Forward Secrecy (PFS), which dramatically boosts the security level of Sapphire Web server with the support of HTTP Strict Transport Security (HSTS). This ensures Sapphire Web server is compliant with the very latest security protocols.
Other benefits of the above implementations are; SapphireOne application has a better compliance for some networking security features, and a higher ranking on web security audit tests. PFS is automatically enabled when TLS is activatedon the server. The WEB Get server info command can be used to make sure the PFS is enabled. The value of the PFS new attribute is true whenever all conditions needed to use it are met.
Software and Hardware Requirements of SapphireOne version 17
SapphireOne Version 17 requires the latest release of windows, such as Windows 8.1 (not Windows 8), Windows 10 (64-bit versions), Windows server2016. The same rule applies for MacOS, it is required Mac OS High Sierra 10.13.
Memory size is dependent on the size of the business data file, a larger installation needs more memory. However, the recommended memory size is 8GB for CPU and 16 GB plus for server hardware.
Business intelligence solutions today include a dashboard environment unique to each user featuring reports, graphs, tables and alerts. SapphireOne ERP generates reports that contains the key business performance indicators (KPIs) which are easily accessed by all SapphireOne users specific to their job function.
The SapphireOne ERP BI Dashboard is easy to understand, a visually intuitive graphic screen that represents a snapshot of what is happening in the fundamental areas of your business.
In SapphireOne ERP, BI Dashboard users are given a dynamic view of KPIs relevant to their key area of responsibility.Utilising thedashboards allows you to examine key processes within an organisation and highlight ones that are competitive differentiators.
SapphireOne ERP BI Dashboard can lead to business processes improving
Business process management is a holistic approach used to evaluate, improve and align business processes to an organisations’ overall goals and strategy. It ensures that your business is on the right track which in turn helps you grow your business.
Using various approaches of business process management and with the help of SapphireOne ERP BI Dashboards, you can identify the current position and primary key performance indicators (KPIs) to measure success. Our BI Dashboards process and analyse your business data enabling managers to receive real-time statistics of the business.
SapphireOne is a fully integrated ERP, CRM, DMS and Business Accounting application
The Sapphire ERP application integrates all aspects of your business into one single application. It automates all processes including Inventory Management, Logistics, Distribution, Warehouse Management, Materials Resource Planning (MRP), Payroll/HR, Web Pack, Document Management System (DMS) and Contact Relationship Management (CRM).
Consolidation into a single unified database ensures greater efficiency and provides better visibility. SapphireOne has the majority of screens following the same basic layout, this enables users to quickly enter data using the same procedure throughout the software to enhance performance and ease of operation.
Innovation in the Enterprise Resource Planning – ERP Application world is a very mature marketplace.
Some of the ERP vendors have been developing their applications for close to forty years, so true world class ground-breaking innovation development in these mature markets are rare and seldom. SapphireOne ERP Accounting provides Top 10 innovations in ERP.
An ERP application with document managing capabilities grants you the ability to conveniently sort and manage vast caches of transaction documents with ease in the shortest time possible. No longer will time be spent on unproductive activities like document filing and searching, the document management system will do all these in real-time.
Not only do you reduce running costs through decreased expenditure on paper and other stationery, your employees can focus on other more productive tasks. By reducing your paper consumption you’re also making your business eco-friendly.
A document management system allows you to implement a stratified documents and sensitive information access protocol. With this framework in place, you can effectively specify and monitor who has access to the documents.
HTML Web Server in A Client/Server application
SapphireOne provides a Web Pack solution with Top 10 innovations in ERP. This is a HTML webserver in-built into SapphireOne server which allows the ability to do data entry, client lookup, vendor look up and other functions from any device that supports a browser such as iPads, iPhones etc. SapphireOne Web Pack also provides the ability to set up and run unlimited Point of Sale (POS) web based stores.
Softphone Integration CRM
A Softphone is a software phone that enable users to call any telephone number without a physical telephone. The Softphone works in many ways such as Computer to Computer or phone to phone where VoIP telephone & adapter is required. Softphone is the bridge between VoIP network and telephone line or mobile network. It enables users to make a call between computer to a phone network and phone network to computer, when you have a dedicated number to receiver call.
The biggest benefit of having a Softphone is you can call any employee, client or supplier without having to worry about software matchup or whether or not they are online. It is a perfect solution for remote employees. A significant part of SapphireOne’s functionality is Customer Relationship Management (CRM). Inside SapphireOne CRM package, Softphone has been fully integrated into all aspects of the SapphireOne application. Whether you are calling clients, vendors, employees, or other contacts, all this can be driven from a single click on the softphone icon. This instantly keeps a date & time stamp with the ability to record the call. This built-in functionality can bring immense advantages in managing relationship with vendors, clients and employees.
EDI/API Integration
To manage orders and pay vendors on time, large organisations use electronic data interchange (EDI). EDI decreases the order-to-cash cycle time, i.e. suppliers to retailers get paid faster. This helps to maximise efficiency and minimise errors. EDI improves speed, accuracy, security and trade communication. More than just a data format, EDI is a system or method for exchanging business documents with external entities and integrating the data from those documents into your internal systems. Without EDI capabilities, a business has a greater risk of revenue loss from chargeback penalties, loss of opportunity to the processing delay, loss of reputation and credit with customers.
SPS Commerce’s fulfilment EDI has hundreds of document types covering most transaction types that are commonly used among vendors and suppliers. With a singular focus on the retail marketplace, SPS commerce has revolutionised traditional EDI systems, by developing a model that is the most cost-effective and reliable in the industry.
Barcode Scanning
Data synchronisation in the core ERP application is the biggest concern in Warehouse management or Inventory Management business. Barcode scanners automate the process of inventory management and stock control process. This eliminates the need for manual data entry and checklist evaluation process.
Barcode scanners are usually used to sell the product or to make inventory of the selected product. Scanner will help you to record all the information about the product and thus, streamlines the inventory management process. With Sapphire WebPack Solution all inventory management processes will be available out of the box, and there is no need to separately integrate ERP and barcode scanners.
Material Resource Planning MRP
Material Resource Planning (MRP) is a computer based inventory management system. MRP generates time-based manufacturing and purchasing plans for optimal inventory availability which is tied to historical data of customer demands. MRP is a subset of ERP for managing manufacturing requirements using integrated production planning and inventory controls. The main theme of MRP software is to “get the materials to the right place at the right time”. In any inventory management, regardless of the level of sophisticated technology used, the Saw Tooth pattern is followed. In this pattern there is a certain amount of inventory that you start with, then you consume it, stock levels drop, you reorder the stock, you receive this stock and the process continues.
SapphireOne ERP Application Dashboard
The ERP application Dashboard goes by many names. You most likely would have heard them being called Business Intelligences (BI) or Performance Indicator Dashboards. Regardless of the name, these features do one thing – present business statistics and performance indicators in a visually attractive and graphically intuitive interface. The SapphireOne ERP dashboard utilises graphs, bar charts and other visually engaging design elements that provide a succinct overview of a business’s financial standings.
Single Touch Payroll (STP) & Standard Business Reporting (SBR2)
From 1 July 2018, it is compulsory for all businesses with over 20 employees to report to the ATO after each pay event.
Single Touch Payroll (STP) aligns your reporting obligations of your payroll processes. The information you send the Australian Taxation Office (ATO) will include your employees’ salaries and wages, allowances, deductions (for example, workplace giving) and other payments, pay as you go (PAYG) withholding and superannuation information. SapphireOne is fully integrated with STP.
Standard Business reporting (SBR2) allows you to access and download your Business Activity Statement (BAS) directly from the ATO. This function can prefill the form with your BAS document number and other relevant fields.
PDF capture
The task of processing supplier invoices includes sorting documents, manual data entry and archiving the paperwork, this can be time consuming and inefficient. With SapphireOne PDF capture these negative effects can be easily avoided. SapphireOne uses the Optical Character Recognition (OCR) technology in PDF capture function that takes a paper document, usually an invoice, scans and “reads” it and turns it into metadata that can be used to populate fields in a database.
SapphireOne’s PDF capture function can help you streamline daily accounting tasks. Currently, few vendor invoices are processed through Electronic Data Interchange (EDI) which means that majority of vendor invoices are still received as PDF documents or paper. This makes the processing of capturing the data from a vendor invoice slow and inefficient. Mistakes in classification and data entry lead to late payments, missed discounts, deteriorating relationships with suppliers and cost overrides.
Material Safety Data Sheets
Any organisation or enterprise that is storing products as simple as food, motor vehicle fuel, and farm fertiliser, to dangerous products such as chemicals, pharmaceuticals, radioactive or explosive materials require Material Safety Data Sheets (MSDS).
SapphireOne inventory has integrated MSDS into the Inventory module which offers 30 unique alphanumeric fields, 10 unique numeric fields and 10 unique date fields which are fully customisable.
Warehousing, distribution and logistics businesses have a critical need to manage their inventory in a timely and efficient manner. When shipping direct to retailers or customers your ERP solution becomes mission critical for the smooth ongoing operation of your business enterprise.
SapphireOne will meet all your warehousing, distribution and logistics requirements with integrated EDI/API functionality. Our large range of API vendors include freight forwarders, courier companies and various third-party transport and distribution operators. The SapphireOne ERP has everything inbuilt that a warehousing, distribution and logistics business needs, and can help you to create the highest level of efficiency at the lowest cost of operation for your warehousing, distribution and logistics business enterprise.
Some examples of the built-in functionality include unlimited barcodes per item, unlimited images per item, bill of materials with unlimited levels, serial batch control, multiple costing types, material resource processing (MRP), material safety data sheets (MSDS) bin/bay management, multi-location, multi-warehouse, SSCC labelling.
SapphireOne Suitability
SapphireOne ERP is perfect for SMEs and large companies for the wholesale Warehousing, Distribution and Logistics business enterprises
SapphireOne ERP is suitable for large companies, as well as small and medium-sized enterprises (SMEs) providing extremely high quality information in real time covering all your inventory requirements.
Wholesale distribution and logistics is an extremely competitive market place, it is critical that when dealing with all your inventory needs it is handled in real time.
SapphireOne’s inventory management functionality tracks stock movements quantifying the volume while simultaneously tracking bin and bay management of all inventory items throughout the warehouse.
SapphireOne Integration
SapphireOne ERP is an integrated Accounting, Payroll/HR and Inventory Management software solution
At SapphireOne we understand that a wholesale, distribution and logistics business needs to have integration between financials, warehousing, and a full range of customer and supplier information to help anticipate future needs.
SapphireOne ERP system offers an integrated accounting, payroll/HR, inventory management software solution that is perfect to increase efficiency in your warehousing, distribution and logistics business enterprises.
SapphireOne allows you to analyse Payroll/HR expenses and employee productivity to help control costs and review expense distribution.
SapphireOne can facilitate the design of an efficient warehouse, distribution and logistics system to create the foundation of an efficient supply chain, one that can service your customers in real time.
An Enterprise Resource Planning (ERP) forms the best platform for integrating all the departments and functions in the organisation. It becomes the direct communication point for all the functions in the organisation. It increases the speed of business transactions. It allows the effective utilisation of resources by saving time and reducing cost. It streamlines the processes thereby improving and controlling various activities like purchase, sales, payroll management, accounts, marketing, communication etc.
An evolved and efficient ERP system is a must for a company to succeed these days. However, with the rapid changes in technology, nothing is guaranteed.
Tips to get the best out of your ERP system
ERP systems can handle many functions — here are tips to help you get the best out of yours
Business Compatibility – ERP systems are designed to work for many functions like accounting, HR, payroll etc., but you have to be specific in choosing software. A specific business function needs a specific ERP software. Industry-specific software gives the best experience when compared to a generic ERP software. If your business is specific to Accounting, go for ERP Accounting Software. If you are a recruitment consultancy, go for that specific software and ask for an ERP trial.
Customisation – Customise your ERP system for your business needs. Optimise the efficiency of your ERP software by adding some additional features and functionality. Ask for opinions and ideas from the ERP software. Following the process of ongoing upgrades will help you in using the ERP for best results.
Training – To get the best out of your ERP system, training should be provided to every employee who is going to use the software. Daily processes will be smoother when all the employees know how to use the ERP software. Continuous training sessions should be conducted to keep the employee updated and ensure new staff are effective.
Monitoring – ERP companies can help in you better monitoring by checking the data. Stay updated with the software trends and make the most of those updates.
Support – Go for that ERP software that provides continuous customer support, it can save your time and money. Be pro-active in getting the support of ERP software vendors.
SapphireOne provides custom-built solutions for various industries like manufacturing, banking, retail etc. Make the best out of your ERP by using the SapphireOne Accounting Software, ERP Software CRM Software.
For a sneak peek at the full capabilities ERP, CRM, Accounting Software, Human Resources, Payroll, Assets and Document Management, check out SapphireOne and request a live demo, it is everything you’ll ever need to make your company management a success.
It is now common knowledge that humans are more of visual learners than they are verbal learners. On the average, an individual is likely to remember just 10% of what he hears, 20% of what he reads, but a whopping 80% of what he/she sees, according to one research conducted by Jerome Bruner of the New York University. This is where ERP dashboard and revenue recognition comes into play.
Images create a long lasting impression on our memories than spoken or read information. This explains why you are more likely to remember the face of an old-time acquaintance than remember his/her name. If you are a business owner, professional service or software company CEO, then you should be looking to exploit this innate preference for information presented in a visual format by incorporating an Enterprise Resource Planning (ERP) dashboard.
SapphireOne ERP Dashboard
ERP Dashboard go by many names. You most likely would have heard them being called Business Intelligences or Performance Indicator Dashboards. Regardless of the name, these software do one thing – present business statistics and performance indicators in a visually attractive and graphically intuitive interface. SapphireOne ERP dashboard utilize graphs, bar charts and other visually engaging design elements that provide a succinct overview of a business’s financial standings.
Maximise Efficiency
The breadth of information provided by SapphireOne ERP Dashboard and the style in which they are presented provide vital metrics and data analysis that make it easier for business managers to make informed guesstimations and calculated decisions. From resource deployment, sales information, to project statuses, an SapphireOne ERP system equipped with a fitting dashboard is a financial manager’s delight – allowing them to be more responsive to financial issues and monetary concerns, especially when it’s related to revenue recognition. It also allows users to reconfigure and customise their dashboards around the tasks and information they use most frequently.
ERP Dashboard and Revenue Recognition
Recognising revenue is no doubt a tedious process. From tracking final sales price of every element (inclusive of post-contract support, license, and implementation) to confirming delivery and then resolving each unique evidence of fair value, it’s one management protocol that tests the capabilities of management staffs. By default, Dashboard cannot directly help in calculating revenue recognition; what they can instead do is to provide coalesced estimates of former, present and predicted business revenues in one centralized interactive interface.
To gain a clearer picture of how a Dashboard efficiently parses projected revenue let’s consider the Dashboard revenue recognition of SapphireOne, one of the leading ERP systems available in market today. As you would expect, SapphireOne’s Dashboard broad-spectrum capabilities allow it to display past, current, and future revenue information sets graphically. In the case of future forecasts, SapphireOne utilizes a data feed derived from previous sales to make intuitive revenue recognition predictions; managers can at the click of a button select a graph or chart that gives a privileged insight on anticipated revenue recognition based on a real-time analysis of past sales. SapphireOne makes all this and more happen through its unique and expertly curated centralized database. It is this centralized database that facilitates seamless retrieval and analysis of former, current and future data sets.
Dashboards are without a doubt a versatile tool for every business manager looking to stay on top of managing their businesses. With Sapphireone’s ERP system and it’s intuitive dashboard, you’re provided an eagle-eye perspective of your business compete with real-time updates, analysis, and calculated forecasts.
Looking to boost your financial management potential with a Dashboard equipped ERP, feel free to contact us or request a live demo.
Is your end of the month statement barely understandable? Are you finding it hard to make objective sales forecasts and decisions? Do you have a tenable customer base but find it hard to cope with the increasing order volume? Is your customer satisfaction rating dropping? Has warehouse inventory turned into a herculean task? If your answer to any of these questions is yes, then your business is in the category of companies we like to tag as ‘in severe need of an ERP system.’ Not entirely convinced, well, peruse our top five ‘ERP needed’ indicator – If your business matches any of the under listed in addition to the aforementioned then take our word for it and get yourself and ERP system
Boost productivity with ERP Accounting Solution
An ERP Accounting solution by virtue of its centralized nature converge all segments of a company to bring about equality and flowing operations, below are few signs that indicates you need an ERP Accounting Solution :-
Too many software solutions solving very few problems
How do you handle data and information processing? Is your accounting department utilizing one software module while your sales group on the other hand use a different solution? Is the process-to-completion of an order tedious and time-consuming? Unnecessary duplication of software solutions, aside from its detrimental effects on productivity and efficiency, fragments the flow of information and relevant data in your business – a situation that fosters the bureaucracy and negates smooth operations. An ERP solution by virtue of its centralized nature converge all segments of a company to bring about uniformity and fluid operations; ergo fostering better decision making and business productivity
Relevant Information is hard to reach
If it takes your employees ages and significant effort to locate information sets in time of need, then it’s high time to get an ERP. Businesses that rely on manual computation and archaic written spreadsheets pre-position operational efficiency on a path of limitation. Today, companies looking to up their competitive advantage must have direct, unrestricted and spontaneous access to relevant data at any time of the day. Anything short of this and that business is operating at a deficit in terms of functionality and top-tier performance.
Basic Accounting procedures require more time and effort
One of the foremost indicators that signal the need for an ERP solution is the stress/strain being experienced by your accounting staff. It is not uncommon for businesses to struggle with their accounting needs if they still depend on manually orchestrated means of handling orders and processing sales. If your accounting department requires hours, days, months or sometimes years to handle otherwise simple accounting tasks, then it is high time to bring an ERP system on board. ERPs calculate and resolve accounting procedures that would have taken aeon to effectuate manually. Such an arrangement allows your accounting team to focus on more productive tasks like feasibility and sustainability studies
Sales are dropping, and customers are complaining
One of the toughest challenges expanding businesses face is the issue of managing inventory. Putting into place, a system that moderates spontaneous product distribution to meet demand is not an easy task – and certainly, it is one that suffers under manual management. Unlike other aspects of business management, it is one facet that has an immediate effect on customer experience and invariably sales volume. An ERP system automatically manages inventory whilst keeping you up to date in terms of customer needs, complaints, and suggestions
Operations in your IT department resemble that of the Apollo one command center
The absence of an ERP system ultimately means more duplicative systems and software solutions attending to fewer challenges. As a result, your IT department would most likely be run awash with the cost, effort, and dedication needed to maintain these redundant systems. And while most businesses erroneously recruit more traditional software solutions in hopes of finding an efficient option, it almost always is an effort in futility. Rather than waste considerable resources, it is better to commit to an enterprise solution that fuses all the required functionalities into one compact package. Not only is this easier to manage it is also more cost-effective in the long run.
For a sneak peek at the full capabilities of an ERP system check out Sapphireone and request for a live demo, its everything you’d ever need to make management a breeze.
In the ever dynamic and increasingly competitive business world, it is now more than ever imperative for businesses to look towards innovative solutions if the goal of attaining competitive advantage is to be realized. One classical example of an innovative solution that combines efficiency, ease of usage and cost-effectiveness in a holistic package is an Enterprise Resource Planning System. The effective ERP system is a software cascade comprised of distinct modules whose principal function is to integrate departmental data and relevant information sets with associated real-time updates. This modular nature of effective ERP systems allows businesses to select the packages that suit them best with the option of incorporating further modules as the need arises. That said, the advantages of ERPs, however, goes past modularity; they are known to proffer numerous benefits that include;
Effective ERP system takes your business to the next level
Effective ERP systemtakes your business to the next level, also it allows to use a system of integrated application to direct the business and review unexpected costs incurred in a period of time, or according to a certain grouping. ERP System promises a progressive revolution of your business.
Integration of all factions of the business management
If you’re a management personnel, you are probably familiar with hassle and stress involved in the running of different business segments. ERP systems abate this difficulty by integrating separate sections of management into a centralized platform; from where managers can access all the necessary tools for efficient management. An ERP system stores all data including client information, relevant figures, invoices and orders on its database and allows the manager to implement real-time changes to them on the go. All data stored in an ERP system is for the most infallible and redundant.
Cost Efficiency
One surefire way of boosting productivity and business efficiency is to minimize expenses. Although many vanilla practices exist to bring about a drop in business expenses, most induce a concurrent decline in efficiency. ERP systems find the sweet spot between cost-effectiveness and maintaining optimal standards of operation. They replace traditional cost intensive means of management and inventory maintenance with highly specialized and proficient methods devoid of errors and human sentiments.
ERP systems bridge all sections of a business and allow seamless exchange of necessary information at no additional cost. The ease of access and centralized storage mechanism saves time and money whilst obliterating the need for extra data centers.
Strategic Planning
The birds-eye perspective granted to the manager by virtue of an ERP system provides the edge and foresight needed to make better decisions and calculated guesses. Ultimately this means better judgment as to what will be a profitable investment, marketing targets and a clearer picture of the path to fulfilling business goals.
Financial Supervision
Complete financial monitoring is one aspect of management most businesses struggle with, and unlike other aspects of business management, a loophole in financial administration almost always brings a company to its knees. ERP systems provide administrative staffs with a detailed overview of the financial profile of each business division, allowing for performance assessment and evaluation at any given instance. No longer do managers have to go through the tedious process of micro-managing each business department to curb financial pilfering; an ERP system does all that needs to be done with little or no effort.
Finally, the culmination of all this is a marked improvement in the overall health of a business managed with an ERP system. A switch from a manual mode of operations to an ERP based solution like SapphireOne guarantees a positive transformation of a business’s financial and operational tidings.
Creating a budget is essential for running your business more efficiently. SapphireOne ERP Accounting Software has a simple-to-use and power budgeting tool that is designed to create budgets for small, medium and large sized businesses. It gives you a clearer picture of day-to-day operations. It will help you with maintaining your cashflow efficiently.
Budgeting is Essential in Business
Whether you run a small medium or large sized business, managing your finances efficiently is absolutely critical to operate your business. A good business budgeting system helps you to identify where to spend your money and where savings can be made. That is where budgeting comes in.
Budgeting will assist you with predicting your company’s income and expenses. Business Budgeting will help you identify months when your business is doing well, when your business is slower and when you have more expenses so you can organise your finances.
Budgeting helps identify when you need to save cash or organise some funding to make sure that your business’s cash flow is balanced at all times. If you have accurate financial information, you know where you stand at any given point in time. That is where SapphireOne budgeting tool makes a real difference. It can assist to boost and maintain your business’s profitability.
Manage your business’s budgeting with SapphireOne ERP Accounting Software
With the budgeting tool included in SapphireOne ERP and Accounting Software, you can:
Know where your business budgeting is heading
Ease administrative burdens, leading to reduce operating costs
Get the data you need to set and measure realistic goals
Analyse past performance and predict your business or organisation’s future
Get detailed information about all your budget elements, such as cost or expense, resource and income or revenue plans
SapphireOne ERP Accounting Software’s budgeting tool will help you to save on your business’s spending and organise funding when necessary to keep cash flow moving in the right direction. It also helps you to plan a well-structured budget to keep track of your company’s performance against targets you have set yearly or even monthly and weekly.
While a spreadsheet can be a way to budget and a simple-to-use tool to use for budgeting, a good Accounting Software takes much less time and effort to organise a well-structured budget. SapphireOne budgeting tool can export data to an Excel spreadsheet as well as import data or financial information from a Excel spreadsheet. Our software will do all the calculations. It provides budget reports, graphs, charts and many other features.
What Makes SapphireOne budgeting software stand out from its competitors?
While money management or budgeting software typically comes in a stand-alone version, SapphireOne ERP Accounting Software is a complete package. It has a budgeting section that allows you to plan income and expenses on a weekly, monthly and yearly basis. SapphireOne is the complete business, ERP, CRM, and accounting software package. There are no additional bolt on modules, so you get everything.
SapphireOne is an established ERP software vendor that specialises in providing Financial Management System for any enterprise. It can be integrated into the existing financial information architecture, and can provide maximum security, while giving the opportunity for real-time access to information.
SapphireOne financial software is highly-scalable, and supports unlimited users concurrently. It includes all standard features in both Sapphire single user and SapphireOne client server for managing financial systems.
Budgeting features of SapphireOne enables you to manage and maintain your cash flow based on the accurate information regarding your expenses, income, payroll and financial situation.
Here are some ways SapphireOne’s budgeting system can help your business:
Shows expenses and income month by month
Organises detailed yearly profit and loss statements
Identifies where your money is going
Keeps track of your day-to-day spending
Maintains cash flow efficiently
Makes sure you stay on top of all your cash
Keeps better track of your expenses and income each month so you can better manage cash flow
Keeps track of your company’s performance against targets
Job Project budgets
Revised budgets at GL and Job Project level
Whether you have a small, medium or large sized business, a good budgeting system is designed to help you spend and save both safely and wisely. Discover how SapphireOne ERP, CRM and Business Accounting software suite can help your business by requesting a live demo today.
Postmodern ERP refers to the software solution that is built in modules where all administrative and operational business capabilities such as finance, accounting, Human resources, purchasing, inventory management, manufacturing, order management and supply chain management are integrated in a software suite. It is a technology strategy that provides appropriate level of integration facility in order to meet individual organisation’s requirements. Gartner comments that, in present time, we are morphing slowly into postmodern ERP era as it has numerous features and capabilities.
Postmodern ERP is not best of breed or standalone approach or an ERP megasuite, where ERP functionalities are covered by a separate application or solution from different vendors. With postmodern ERP, there is a core ERP system, either as an on-premise or in the cloud, based on the organisation’s needs. The core ERP would for example cover such areas as Human Resources, Purchasing & Procurement, Material Resource Planning(MRP), Financial Accounting, Customer Relationship management (CRM). This core is extended with certain specialist solutions such as Warehouse Management, Inventory Management, Front Counter Operations, Distribution Accounting, Supply Chain Management (SCM) etc. These are implemented specially for retail, quality management or human capital management.
Gartner’s 2015 CIO Survey indicates that in Australia and New Zealand, ERP is positioned as the fifth requirement overall on a company’s investment list. It is a top priority for CIOs who are making investment in ERP to comprehend the effect of new ERP system. If a company has grown considerably within a short time span, then it is way easier and cheaper to upgrade system when the system follows postmodern ERP.
One capability of Postmodern ERP is that it provides a fundamental shift away from a single vendor megasuite toward a more loosely coupled and federated ERP environment. According to a well known authority in the postmodern ERP world, the ERP suite is deconstructed into a more [loose] set of integrated business functions. The pieces make up the whole, rather than the whole (or suite) comprising the pieces. This brings speed, agility, and flexibility. But the ugly truth of this definition is one can increase flexibility and agility, or reduce complexity but one can’t do both. Anybody who thinks cloud ERP is the answer to their monolithic, on-premises vendor pain is completely wrong. Gartner has projected a near 100 per cent failure rate for cloud ERP projects by 2018. Hence, despite the rigid nature of on-premises ERP suites, they solved some key issues, including the need for consistency and integrity of data and processes.
Continuous deployment is one of the most important features of postmodern ERP. In Postmodern ERP system, upgrading new releases are pretty much a straightforward task. Previously implemented customisations, integration and data stay as they are when the solution is updated without any additional task. This increases business value and performance and hugely impact the growth of the business.
For ERP, operating business process capabilities in handheld devices (mobile or iPad) is what is often referred to as postmodern ERP. This feature allows vendors to offer more fragmented and hence more relevant functionalities to its end-users. In other words: some users only require access to timesheets and expenses, while others need to make use of the financial system, project planning or reporting via Mobile or iPad.
SapphireOne is an on-premises ERP software solution but it fits under the definition of Postmodern ERP. The Sapphire web pack solution allows for unlimited users to access certain parts of the live data file from any device with a browser. For example, iPhones, iPads, Android Smartphone’s & Tablets, along with your standard laptop or desktop. Sapphire and SapphireOne keep itself up to date with current standards and provide two major software releases per year. Sapphire and SapphireOne also supply on a weekly basis, version updates to download from our SapphireOne File Station. Finally, SapphireOne has the ability to operate on the existing information architecture and can provide maximum security while giving the opportunity for real-time access to information. Read our blog about 10 Reasons why companies choose SapphireOne as their preferred Financial Management System.
SapphireOne ERP, CRM, Business Accounting solution is an industry leader in both functionality and features at an extremely affordable price. Contact us to try a free live demo and to find out more about how SapphireOne can improve your business enterprise performance.
Tailoring specific accounting requirements is a tricky but good business practice. It helps grow your business, boost business performance and manage business challenges. Does your strategic direction involve a possible merger or acquisition, disposal of parts of the business or expansion into new markets? If so your ERP accounting solution needs are not so different from others. In order to be on-top-of your business you need an accounting solution that not only meets your current needs but can adapt to meet future needs.
Mapping your business processes with an ERP Accounting solution
Mapping your business processes provides you direction of your business requirements. Most of our potential clients when inquiring about accounting software, financial management software or enterprise resource management software (ERP software), do not have a specific idea in mind.
What kind of business do you have? What are your requirements?
Based on client’s requirements, we have a created a summary list that can help identify your needs. It highlights accounting management, payments, transactions, excel exporting or importing, general ledger functionality, auditing system, updates and support functionalities.
Requirement scope
These are our handy requirement checklists you should consider while investigating the ideal solution for your business.
Accounts payable creation – Internal Fill Versus Excel import of each entry in the book by entry in an Excel module (reports).
Record with a specific status (and a type code).
Accounts payable follow a created workflow according to its status and its type code.
Definition allowed of a user role (Ex: creation, validation, and pre or post approval).
Rights management for each role (accountant, chief accounting officer, and member).
Workflow management by operation types, with Email automation (generation).
Security rules
The one who creates the payable cannot validate.
Allow right to set up new suppliers for a specific user.
Electronic payments
Manage EFT (Electronic fund transfer)
Handles foreign currency
Check Printing
Management of checks numbers and check templates
Secured check printing
Management of intra-companies
Setup of multiple accounts for internal companies (in order to manage in the software a payable for a supplier behalf a branch)
Management of accounting transaction inter-branch
Management of exchange rates
Operation allowed on multi devises (transaction, Reporting…) with reassessment
Allow to import automatically or manually daily exchange rates (Closing & Median by opening and closing rates)
Setup of code analyses for transactions
Setup of code analyses for transaction (Ex: single member, for a particular travel expense, for a particular department) useful among others for consolidation
Excel Interface for data export
Export in order to product some reports, etc
Import via a restrictive secured protocol
Overview
General ledger
View and allow Excel extracts of financial states for quarterly consolidation
The system must be able to generate the lists required by law
Audit system on updates
Full audit of updates, dates, users, etc
Support and Updates
Efficient support and regular updates
Customisation according to business need
Also consider whether your accounting solution needs a proper user management system or ‘access right’. This allows you to manage permission and access of users to areas that are only relevant to their work. Here, users could be your accountant, member of the company, chief accounting officer. ‘Access right’ could be the approval process, who can entry in the books, who can issue a cheque or who can create supplier.
If you are considering SapphireOne for your accounting solution, you can’t go wrong. SapphireOne covers all the requirement scope above and includes the user management system. SapphireOne ERP Accounting solution is an industry leader in both functionality and features at an extremely affordable price. Request a demo today, the purchase of accounting software is an important investment, don’t leave it to chance.
