Tag: End of financial year

Sapphire WebPack StocktakeEntry Tutorial

Frutex’s Frozen Stocktake section (-20℃)

As part of its end-of-financial-year preparation, Frutex has completed a full warehouse stocktake using SapphireOne WebPack StocktakeEntry, demonstrating how large, multi-warehouse operations can be stocktaked accurately and efficiently in real time.

Frutex has been a SapphireOne client since 1999 and operates from a 60,000-square-metre site comprising seven warehouses. The business is recognised as a technology leader in the food industry, with ongoing investment in modern plant, equipment, and infrastructure.

Frutex warehouse facilities

Frutex recently completed significant expansions to both its frozen and dry storage facilities at its existing site.

The frozen storage facility operates at -20°C and provides approximately 3,500 pallet spaces, while the newly completed dry storage facility adds a further 7,000 pallet spaces. Together with earlier developments, Frutex now manages more than 44,000 pallet spaces across dry, frozen, and production environments.

Live stocktaking with SapphireOne WebPack

Harry, IT & Marketing Manager at Frutex, explains how the SapphireOne WebPack played a key role in streamlining their stocktake process:

“Heads up, we are stocktaking today using SapphireOne’s new and improved multi-warehouse support, with live stocktake visual map updates showing us what’s been counted as we go along. It’s been great working with the SapphireOne team, who have worked tirelessly over the last couple of weeks to make this possible for us.”

Using SapphireOne WebPack, Frutex was able to stocktake the entire facility in just two days, with 15 stocktake teams working simultaneously on iPads across the site. The live visual warehouse mapping allowed teams to see progress in real time, significantly reducing duplication, delays, and manual reconciliation.

Infrastructure supporting real-time operations

To support this level of operational visibility, Frutex recently implemented a 10-gigabit Ubiquiti network, utilising more than 100 UniFi devices to deliver full Wi-Fi coverage across the site. The facility is also monitored by over 100 surveillance cameras, all accessible via iPad and iPhone applications.

Despite the scale of the operation, the entire environment is managed by a relatively small IT team, highlighting the efficiency gained through integrated systems and mobile access.

SapphireOne custom WebPack in action

Frutex uses a custom SapphireOne WebPack, fully integrated across all warehouses and production areas. A key feature is warehouse mapping, which enables stock to be tracked and viewed live on portable iOS devices over the company’s Wi-Fi network.

Stocktaking at Frutex spans nine distinct warehouse locations, all managed within a single, unified SapphireOne data file. This ensures consistency, accuracy, and real-time visibility across the entire operation.

SapphireOne WebPack StocktakeEntry demonstrates how large, complex warehouse environments can complete accurate stocktakes quickly, with minimal disruption, by combining mobile technology, real-time data, and visual warehouse mapping—all within a single integrated ERP platform.

For more information about all the benefits of SapphireOne’s integrated ERP, CRM, DMS and Accounting Software solution, sign up for a live demo with us. Here you can also read more testimonials from our long-standing clients.

June 26, 2020
What Documents You Need to Prepare Your Tax Return
Tax time can be stressful, and with the end of financial year approaching, early preparation can help avoid unnecessary pressure. Your tax return also provides valuable insight into how your business is performing, helping identify investment opportunities, cost reductions, and areas for growth.

With obligations such as superannuation, GST, and Australian Taxation Office (ATO) reporting to manage, it’s important to understand which documents are required to lodge an accurate and compliant business tax return.

Not every business has the same requirements, but the following fundamentals apply to most organisations.

Key Documents and Information to Prepare
- BAS, PAYG, and payroll reporting – Ensure your Business Activity Statements (BAS) have been lodged accurately and on time, whether monthly or quarterly. PAYG withholding and superannuation obligations should be up to date. Single Touch Payroll (STP) also applies, having become mandatory from 1 July 2018 for businesses with 20 or more employees, and later extended to smaller employers.
- Expense tracking – Expenses should be current, clearly categorised, and accurate. This includes tracking inventory, stock, products, or parts so cost of goods sold can be calculated correctly. Well-maintained expense records make it easier to determine your profit and loss position.
- Income tracking – Cash flow must be accurately represented, even if it is negative. It’s also important to confirm whether your business operates on a cash or accrual accounting basis, as this determines which transactions are included in the current financial year.
- Separation of personal and business expenses – Business and personal expenses must be clearly separated. Ideally, this is achieved through a dedicated business bank account. If not, careful categorisation is essential to avoid errors and compliance issues.
- Deductions and depreciation – Eligible deductions such as mileage, travel, clothing, and home office expenses should be tracked throughout the year. Capital assets, including machinery and equipment, may need to be depreciated over time rather than claimed in full.
- Reporting and financial statements – You should have access to accurate year-to-date reports, turnover figures, payment summaries, Profit & Loss statements, balance sheets, and liabilities. These reports support tax lodgement, bad debt management, and compliance with ATO requirements.
If this process feels overwhelming as your business grows, it may be time to consider more capable accounting software. SapphireOne Accounting Software automates many of these processes, pre-fills ATO reporting, and provides a secure, compliant connection for lodging BAS, payroll, superannuation, and tax obligations.

With all financial data stored in a single database, your end-of-year business tax return can be prepared efficiently using accurate, real-time reports.

For more information on the capabilities SapphireOne ERP, CRM, DMS, Accounting Software application and how we can help you at tax time Click here – sapphireone.com, request a demo or contact us.
May 31, 2019
Simplifying the Concept of End of Financial Year

The Australian financial year typically starts from 1st July and ends on 30th June. The 30th June is also known as end of financial year when businesses start preparing their financial reports in order to submit their financial position to the Australian government. In New Zealand the end of financial year is on 31^st March, in the United States of America the financial is typically the last Friday of December.

Documents needed for end of financial year

A range of documents are needed to assess the tax obligations of your business such as Income Statement, (also known as the Profit and Loss P&L) and Balance sheet.

The objective of financial statements is to provide information about the financial position, performance and changes in financial position of an enterprise that is useful to a wide range of users in making economic decisions. Financial statements should be understandable, relevant, reliable and comparable. Reported assets, liabilities, equity, income and expenses are directly related to an organization’s financial position.

Countries over time have developed their own accounting methods and principles, making international comparisons of companies difficult. To ensure comparability and uniformity between financial statements prepared by different companies, a set of guidelines and rules are used. Commonly referred to as Generally Accepted Accounting Principles (GAAP), these set of guidelines provide the basis in the preparation of financial statements.

SapphireOne ERP CRM DMS can support unlimited number of companies in unlimited tax jurisdictions in one data file. SapphireOne also support multiple foreign currencies and unlimited number of foreign bank accounts, supporting all your foreign exchange (FX) requirements.

Income statement / Profit and Loss (P & L)

The Income Statement or Profit and Loss (P & L) measures a company’s income and expenses during a specified period of time. A profit and loss statement provides information on the operation of the enterprise. These include sales and the various expenses incurred during the stated period.

The Income Statement is one of the most important financial statements a business or organisation issues annually, along with the balance sheet and the cash-flow statement.

SapphireOne ERP CRM DMS has the ability to run the current year versus last year reports, or if required up to ten years historical data on the one report.

SapphireOne also has the ability to copy last year’s actual general ledger balances into the current year’s budget.

Balance sheet

The company Balance Sheet represents company’s financial position, which is important at the end of financial year. The Balance Sheet outlines the total assets, liabilities and owner’s or stockholders’ equity at a specified point in time. Assets the business owns, such as vehicles, plant and equipment, property, intellectual property and cash in the bank are included on the Balance Sheet, depreciation of these assets is included on the Income Statement (P&L). Liabilities include your creditors, payroll obligations such as employee’s annual, carer and long-service accrued leave.

SapphireOne ERP CRM DMS financial reporting has the ability to export data to spreadsheet and also import data to the general ledger budget via the Sapphire API gateway.

For a sneak peek at the full capabilities ERP, CRM, Accounting Software, Human Resources, Payroll, Assets and Document Management, check out SapphireOne and request a live demo, it is everything you’ll ever need to make your company management a success. Know more about us.

July 11, 2018