SapphireOne’s Assets Software is fully integrated across all modes of the application, enabling businesses to manage company assets and depreciation in a structured, accurate and efficient way. Because Assets is directly connected to Financials, relevant transactions can flow seamlessly through to the General Ledger where required, while still allowing detailed asset-level tracking to remain within the Assets module.
When new data is entered in the Assets mode, a range of transaction types can be generated. These transactions fall into two clear groups, depending on whether they integrate with Financials or remain internal to Assets.
Asset transactions transferred to Financials
The following transactions are posted to Financials as General Journals (GJ), Vendor Invoices (VI) or Money Payments (MP):
- DGJ – Depreciation General Journal
- PGJ – Purchase General Journal
- SGJ – Disposal Sale General Journal
- VGJ – Revaluation General Journal
- RGJ – Reverse Sale General Journal
These transactions ensure that depreciation, purchases, disposals and revaluations are correctly reflected in your General Ledger.
Asset transactions retained within Assets
The following transactions remain within the Assets module and are not transferred to Financials:
- DNT – Depreciation Note
- DLN – Depreciation Loan
- DSR – Depreciation Service
- DRP – Depreciation Repair
- DCO – Depreciation Company
These entries allow you to maintain a complete asset history without affecting your financial reporting.
Core principles of the Assets Software
- Asset depreciation – SapphireOne supports multiple depreciation schedules for each asset. While only one depreciation schedule is transferred to the General Ledger (typically the ATO-compliant schedule), additional schedules can be retained within Assets for internal analysis. For example, a business may track both the written-down tax value and a projected resale value. Retaining company-specific valuations within Assets provides greater insight into the true worth of assets without distorting statutory financials.
- Asset control and lifecycle management – SapphireOne allows assets to be purchased, sold and controlled with ease. Each asset record can store detailed information including location, responsible staff member, warranty periods, repairs, servicing and associated loans. This provides full visibility across the entire asset lifecycle, supporting stronger governance and more informed decision-making.