SapphireOne’s Encrypt Vendor Card RSA tool, released in version 20.7.0.X, is a pivotal resource designed to enhance the security of vendor bank details, including the SWIFT code, BSB and bank account number. This tool is particularly beneficial for long-standing clients, offering the retrospective application of an additional layer of security that was not available historically, given that SapphireOne was first introduced in 1986.
The Importance of Encrypting Vendor Details
By encrypting sensitive vendor details, SapphireOne helps prevent fraud and unauthorised access, ensuring that only authorised users can view or modify vendor information. This is vital in maintaining the integrity and confidentiality of your organisation’s financial data.
It is always recommended to create a backup of your SapphireOne data file before running the Encrypt Vendor Card RSA tool. This precautionary measure safeguards against potential data loss, ensuring that your information remains intact and recoverable.
Key Features of Encrypt Vendor Card RSA
The Encrypt Vendor Card RSA tool offers immediate encryption for all vendors, including the encryption of historical vendor data that was not previously encrypted. This ensures comprehensive protection for all vendor banking information, both past and present, by adding a robust layer of security. As a result, unauthorised users are unable to access sensitive information. If a user without the necessary permissions attempts to view the details, the information remains concealed.
Additionally, each time a vendor’s details are accessed or modified, an automatic log is generated. This log is immutable and is retained for the entire lifespan of your SapphireOne data file in a blockchain format, providing a comprehensive audit trail.
Any changes made to vendor bank details are recorded in the Accounts mode under History – Bank Changes. This feature is particularly beneficial for identifying unauthorised changes, such as those resulting from a compromised email chain.
Understanding RSA Encryption
The RSA (Rivest–Shamir–Adleman) crypto system is employed to secure vendor bank details and credit card information within SapphireOne. RSA is a public-key crypto system widely used for secure data transmission. It relies on the practical difficulty of factoring the product of two large prime numbers, making it a robust choice for encryption.
In RSA, the encryption process involves the use of two keys: a public key and a private key. The public key is available to anyone and is used for encrypting messages, while the private key is kept secret and is used for decrypting them. This system is based on the creation and publication of a public key derived from two large prime numbers, which remain confidential. Messages encrypted with the public key can be decrypted only by someone who possesses the corresponding private key. This mechanism ensures that sensitive information remains secure, as only authorised individuals with the private key can access the decrypted data.
By following these guidelines and utilising the Encrypt Vendor Card RSA function, your organisation can significantly enhance the security of its vendor information, protecting against fraud and unauthorised access.
For more detailed information, please visit our knowledge base article:
Encrypt Vendor Card RSA – Enhance Security for Vendor Bank Details