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All accounts transactions in SapphireOne are assigned a status code, making it easy for users to understand exactly where a transaction sits in the workflow and what actions, if any, are still required before it can be processed successfully.
The transaction status is displayed as a column in all Inquiry windows and updates automatically as actions are performed, such as saving, posting, reconciling, or printing a transaction.
In a Standard Inquiry, the status is shown as a descriptive value, such as Yes or No.
When viewing the same data in a Custom Inquiry—and in some Standard Inquiry windows—the status is instead displayed as a numeric code, such as 0 or 1. Both formats represent the same underlying transaction state.
Key Transaction Status Codes
The two most commonly encountered status codes are:
- (Ent) | (-2) – The transaction has been entered and saved correctly but has not yet been posted.
- (Yes) | (1) – The transaction has been fully processed and posted successfully.
These codes indicate whether a transaction is still editable or has been finalised within the system.
Additional Status Codes and Error Handling
In addition to the core entry and posted statuses, SapphireOne uses a range of other status codes that may appear before or after posting. Some of these are purely procedural, while others indicate that a transaction contains an error that prevents it from being posted.
If a transaction displays an error-related status code, users can open the transaction to view a detailed explanation of the issue. This makes it easy to identify what needs to be corrected before the transaction can proceed. Until a transaction is successfully posted, it remains fully editable.
Below is a complete reference table of all status codes used for accounts transactions in SapphireOne:
| Name | Code | Status Description |
| New | Data entered, but not yet saved | |
| No | 0 | Entered & saved & deciding whether Ent or Err |
| Ent | -2 | Entered & saved & ready for posting |
| Err | -1 | Error occurred during saving or posting |
| Wait | 3 | Waiting to be posted by system |
| Work | 12 | Transaction being processed for posting |
| Yes | 1 | Posted |
| Rec | 8 | Posted & waiting to be reconciled |
| Hist | 2 | In History or waiting to go to History |
| Lock | 4 | Not posted, as transaction (or related record) in use |
| Later | 6 | Waiting to be posted (via activity queue button) |
| Inwards Goods | 13 | Any transaction of an Inwards Goods |
| Preparing to print | ||
| WF | Requires workflow authori |
If you are experiencing issues during the processing of your accounts transactions, please book a support call and our customer support team will happily assist you with your query!