Allocation Inquiry - Vendors Payables | SapphireOne ERP Accounting

Tutorials – A how to do Allocation Inquiry – Vendor Payables

The purpose of The Allocations Inquiry screen is to allocate payments or credits for Vendors against their opposing transactions

The accounts payable function of the SapphireOne ERP Accounting application, provides the sub ledger for controlling all vendor transactions. It provides a coordinated system for ensuring Accounts Payable (AP) automation for tasks such as invoice processing, payables approvals, and executing payments.

The Allocations Inquiry screen of Payables is located in Accounts Module. The purpose of this screen is to allocate payments or credits for Vendors against their opposing transactions. The first time the vendor Allocation inquiry screen is displayed, only transactions which have not been fully allocated will be displayed.

Allocate Invoices with Allocation Functionality

The Allocation function is only normally used to allocate invoices to any payments that the business makes to Vendors. However, by selecting the all record option the user may list transactions that are fully allocated and would not normally be listed. The user could then un-allocate these transactions and re allocate if required.

There are various features in the Allocation function, one of them is the Discounts feature. When a prompt Payment Discount is selected on an Invoice the system will automatically apply the discount only if payment is made in full within the specified time frame.

Watch and learn the process of Allocation Inquiry from Payable section by simply watching the video below.