The SapphireOne web pack solution allows for unlimited users to access various parts of the live SapphireOne datafile from any device with a browser. iPhones, iPads, Android Smartphones & Tablets, along with your standard laptop or desktop, can now be used to update the datafile in realtime. This gives users much needed flexibility and completely lifts restrictions on how and when data can be added into the system.

The web pack comes with a number of standard functions with user access easily controlled by the system administrator. Customisation of the web pack to suit your business needs is also available on request.

Standard Inquiry Functions

Client Records

Create and maintain detailed and accurate customer information on the run. The web pack allows users to also check client balances & invoices, create quotes/orders/invoices and load or check documents linked to the client.

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Vendor Records

Create and maintain detailed and accurate vendor information on the run. The web pack allows users to also check vendor balances & invoices, create purchase orders/invoices and load or check documents linked to the vendor.

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Actions

Create and view actions from within the datafile to keep a record and calendar note of things to do.

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Tracking Notes

Create and maintain tracking notes entered into the system

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Order Lists

Shows a list of all current, delivered and historical client orders/invoices within the system.

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Standard Data Entry Functions

Project Timesheets

Allow managers to enter Projects timesheets to allocate one or more resources to a single project while in the field

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Resource Timesheets

Allow resources to log-in to enter time sheets that automatically update the data back at the office

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Point of Sale

Easily set-up multiple POS terminals for minimal outlay or allow staff to move around the floor and enter transactions on the fly. When using the mobile functionality, transactions can then either be finished back at a main terminal or if equipped with the latest technology, payments can be processed on mobile devices to allow for quick and easy customer service

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Customer Order

Cut down on double data entry tasks by giving clients logins so they can enter current or future indent orders directly into the system. Stock levels are tracked for current orders therefore only allowing those products currently in stock to be ordered.

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Arrival / Delivery

A basic scan pack functionality that allows users to either arrive vendor orders into stock or convert client orders into invoices for delivery.

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Try it

If you would like to receive a full working copy of the SapphireOne software on a thirty day trial basis – click here….

Tutorials – A how to guide

How to enter a Cash Return: Purchases

Entering a Cash Return: Purchases This movie demonstrates how to enter a Cash Return: Purchases. The Cash Return is the 6th data entry item located on the Purchase menu in the Inventory mode of the SapphireOne ERP, CRM and Accounting Software solution. SapphireOne – Cash Return: Purchases duration – 01:04 Try it If you would like to receive a full working copy of the SapphireOne software on a thirty day trial basis – click here…. More Movies Inventory Mode Data Entry Movie Menu

Tutorials – A how to guide

How to enter a Cash Purchase

Entering a Cash Purchase This movie demonstrates how to enter a Cash Purchase. The Cash Purchase is the 4th data entry item located on the Purchase menu in the Inventory mode of the SapphireOne ERP, CRM and Accounting Software solution. Other content: Transaction Tab Copy Invoice/Line Paper Clip SapphireOne – Cash Purchase duration – 01:44 Try it If you would like to receive a full working copy of the SapphireOne software on a thirty day trial basis – click here…. More Movies Inventory Mode Data Entry Movie Menu

Tutorials – A how to guide

How to enter a Vendor Purchase

Entering a Vendor Purchase This movie demonstrates how to enter a Vendor Purchase. The Vendor Purchase is the 5th data entry item located on the Purchase menu in the Inventory mode of the SapphireOne ERP, CRM and Accounting Software solution. Other content: Transaction Tab Copy Invoice/Line Paper Clip SapphireOne – Vendor Purchase duration – 06:12 Try it If you would like to receive a full working copy of the SapphireOne software on a thirty day trial basis – click here…. More Movies Inventory Mode Data Entry Movie Menu

Tutorials – A how to guide

How to enter Inwards Goods

Entering a Inwards Goods This movie demonstrates how to enter Inwards Goods. The Inwards Goods is the 3rd data entry item located on the Purchase menu in the Inventory mode of the SapphireOne ERP, CRM and Accounting Software solution. Other content: Transaction Tab Copy Invoice/Line Paper Clip SapphireOne – Inwards Goods duration – 02:54 Try it If you would like to receive a full working copy of the SapphireOne software on a thirty day trial basis – click here…. More Movies Inventory Mode Data Entry Movie Menu

Tutorials – A how to guide

How to enter a Vendor Requisition

Entering a Vendor Requisition This movie demonstrates how to enter a Vendor Requisition. The Vendor Requisition is the 1st data entry item located on the Purchase menu in the Inventory mode of the SapphireOne ERP, CRM and Accounting Software solution. Other content: Transaction Tab Copy Invoice/Line Paper Clip SapphireOne – Vendor Requisition duration – 07:05 Try it If you would like to receive a full working copy of the SapphireOne software on a thirty day trial basis – click here…. More Movies Inventory Mode Data Entry Movie Menu

Tutorials – A how to guide

How to enter a Vendor Order

Entering a Vendor Order This movie demonstrates how to enter a Vendor Order. The Vendor Order is the 2nd data entry item located on the Purchase menu in the Inventory mode of the SapphireOne ERP, CRM and Accounting Software solution. Other content: Transaction Tab Copy Invoice/Line Paper Clip SapphireOne – Vendor Order duration – 08:30 Try it If you would like to receive a full working copy of the SapphireOne software on a thirty day trial basis – click here…. More Movies Inventory Mode Data Entry Movie Menu

SapphireOne Launch & Training Day

We would like to invite you to join us for an introduction and information day on

12 NOVEMBER 2012

Over the course of the day we will be presenting all the new features and functions that have been implemented in SapphireOne over the last 12 months. After this there will be a town hall style meeting where you can add your say on future developments to the SapphireOne applicaiton.

Morning tea, buffet lunch & afternoon tea included

Spaces are limited so book early and discover how SapphireOne can help your business grow to the next level.

Custom Backgrounds

SapphireOne 12.3 now allows users to personally style their own backgrounds from within the application. Use either company logos & images or allow staff to personalise their workspace. This new feature gives the SapphireOne application a whole new look at the click of a button.

Point of Sale

SapphireOne Point of Sale provides a powerful retail solution that is both Windows and Mac OSX certified and can be accessed through both our traditional application and web pack solution. It is fully integrated with the SapphireOne application, meaning Accounts Receivable, Accounts Payable, Purchasing, Inventory control, Distribution, Customer Relationship Management (CRM), Payroll and Assets are all seamlessly integrated allowing for no data poling, no data corruption and no delays.

Along with multi-store and multi-till functionality, back office staff can easily access real-time information of transactions and staff performance for any store. Retail staff can easily process Sales, Lay-bys, Returns and Orders directly from an easy to use Point of Sale Interface. Our web pack POS solution allows staff to enter transactions directly into the system from anywhere on the retail floor through an iPad or android tablet device. Managers can easily reconcile day end transactions to check till floats and post directly back to SapphireOne financials.

Users can take advantage of multi-pricing structures for inventory items and SapphireOne’s powerful Pricebook functionality to easily update sale or customer loyalty pricing. Using a combination of SapphireOne’s CRM and PagePro functionality will also allow for the creation of sophisticated sales and marketing campaigns which can be targeted at either specific customers or your whole client database.

SapphireOne’s Open to Buy budgeting functionality will allow store owner/buyers complete control over their inventory which is critical to ensuring an adequate level of stock is on hand for the amount of sales being generated.

Point of Sale Screen

The Point of Sale interface is the main area of activity for entering transactions of goods and/or services. From here staff can:

• Simply enter transactions by barcode scanning items or manually entering them with an easy to use yet powerful search functionality.
• Easily check item pricing and stock quantities at various locations at the click of a button
• Show photos of items in both search and transaction procedures to help with visual verification for staff
• Style / Colour / Size Matrix – Easily find available items within the Matrix at the push of a button
• Easily allocate % or $ discounts to selected items
• Allow for various and mixed payment types (ie. cash, cheque, eft, credit card, voucher) to be allocated to transactions
• Queue transactions to allow for faster processing times if customers go back out to the retail floor to look for more products
• Create & edit customer records on the fly
• Customise POS interface with pictures or an array of colour pallets, RGB, CMYK, HSB & Grey Scale sliders
• Easily access popular items for speedy transactions
• Increase staff productivity by utilising the ability for mobile transaction processes through an iPad or android tablet device
• Keep or make notes on inventory items to help with product knowledge or order processes

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Inquiries

Transaction Inquiry

The inquiry screen lists all current POS transactions in numbered sequence. From here both retail and back-office staff can easily check current transactions through a variety of relevant fields. With SapphireOne’s powerful query editor, every transaction can be found and analysed through a variety of different tables and fields. Access security allows managers to make changes if mistakes have been made and also allows for the use of SapphireOne’s document management capabilities.

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Shop Inquiry

Shop Inquiry allows the user to set-up various store locations and allocate tills for that store. Here you can allocate inventory locations, start and end dates, docket messages, as well as allocate accounts for cash and merchant facility transactions. If using SapphireOne’s inbuilt soft phone functionality, users within the group can easily access and call the required store from within the system.

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Processing Functions

Lay-by Payments

Lay-by payments allows users a simple to use functionality to process current lay-by transactions. Lay-by payments can be made using various and mixed payment methods and cancellations can also be easily refunded in part or whole from this screen.

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Post Transactions

Post Transactions is a checking procedure which is run on every transaction, prior to it affecting the gl, once a transaction has be ‘posted’, it can no longer be modified. The user has the option to continue processing immediately or send the posting process to the activity queue for processing later. Both options will produce an audit trail of the posting transactions. As a secondary option to posting immediately you can finish the posting in the background allowing you to continue with data entry.

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POS Reconciliation

POS reconciliation allows for end of day tallies and variances to be recorded for banking purposes

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Reporting

Dashboards, Column based and Graphical Reports allow customisation of reporting to your individual requirements.

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Try it

If you would like to receive a full working copy of the SapphireOne software on a thirty day trial basis – click here….