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Asset Enquiry

The Assets enquiry option provides a central data entry point for all assets allowing the user to incorporate full control over the asset database.

 

Assets Enquiry has been designed to contain a number of pages to assist the user by managing the asset through supporting the wide range of user queries. These queries can include Password history information for hardware and software, Location information, Warranty information, Asset depreciation information, or to identify what colour, model, or make the asset is. More specifically, these pages include the following details and depreciation information. The Passwords management system allows passwords for hardware, software, and software services to be managed, including having full history of any changes.

 

 

 

Assets Enquiry

The Assets enquiry option provides a central data entry point for all assets allowing the user to incorporate full control over the asset database.

Assets Enquiry has been designed to contain a number of pages to assist the user by managing the asset through supporting the wide range of user queries. These queries can include Location information, Warranty information, Asset depreciation information, or to identify what colour, model, or make the asset is. More specifically, these pages include the following details and depreciation information.

Details, and More Details Pages

Information pertaining to the Asset itself can be found in the details page. The Details, and More Details pages allow for the entry of the asset name with description up to 32000 characters, the class that the asset belongs to, where the asset is located, who is responsible for the asset and their contact details. There is also a description text field (to allow the entry of information describing the asset) as well as fields providing warranty information, insurance details, notes and general ledger accounts.

Depreciation Page

The depreciation page provides asset depreciation information for both tax purposes as well as company purposes. Both have the suggested depreciation rates including the common Straight Line method, as well as diminishing value and cost price methods. The tax information is the only information is transferred to SapphireOne Financials general ledger.

Password Enquiry

Passwords are a valuable asset to any company, as your company’s ICT or systems administrator will tell you.
Full password details can be tracked, including who owns the password; hardware, software, or software service that the password is for; full user name; short user name; activation date, deactivation date, if currently active, and which system users have created and updated each record. Each password record has a unique number, so they can never be confused, and this allows a full history of each password for a user name or hardware to be kept.

Class Enquiry

Class Enquiry allows the grouping of Assets into common areas. This is not limited to one class and actually allows for a super- and sub-class. For example, the super-class of an asset can be a class called office equipment, and the sub-class can be the department, such as, administration. The class enquiry page also allows for the entry of any notes or actions pertaining to the asset.

Location Enquiry

Location enquiry enables the tracking of an asset, including where it is located geographically. Similar to class enquiry, locations enquiry provides asset class information, but also includes address, contact name and telephone information.

Department Enquiry

Department enquiry allows you to group assets within a Location. It is a centre for a variety of department and asset information. Details such as names, notes and general ledger accounts can be entered here. In addition to these pages department enquiry contains a ‘valuation’ page displaying the total valuation of Assets for the department based on tax or company calculations.

Contact Enquiry

Contact enquiry allows the recording of contacts and the linking of Assets to those particular contacts. Although the recording of contacts is staff normally, contacts can also be service agents, sales agents or repairers. The user is also able to link the asset to any particularly contact.

Notes and Photo

A unique function of the SapphireOne, Assets allows for recording of a varied source of information about the contact enabling users to keep a visual record of what the contact. The photo record of your contact can benefit the security of your organisation through ensuring access only to authorised agents.

Custom

Custom provides the ability to customise any information required by your company. Providing a variety of field types, the information you can record here is not limited by the type of fields available as the user can change the field labels by using the change names function. Information such as additional contact names, departments, phone numbers, dates of service checks or repairs can all be stored. Correspondence with a particular contact name can also be placed in this area.

General Ledger enquiry

This allows the linking of the transactions to your SapphireOne Financials application providing general ledger account information and the opportunity to select reporting groups.

Method Enquiry

Depreciation methods can be created for insurance, tax or valuation purposes. The primary and secondary are displayed on the valuation page. Only the primary method is transferred to SapphireOne Financials, and would therefore be the tax depreciation method.